Confluence vs Outline: Which Should You Choose in 2026?
Choosing between Confluence and Outline comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Confluence
Team workspace by Atlassian
Best for you if:
- • You need team workspace by atlassian
- • You want to start free and upgrade later
Outline
Open-source knowledge base
Best for you if:
- • You want the higher-rated option (7.5/10 vs 0.0/10)
- • Outline is an open-source knowledge base for growing teams
- • It provides beautiful docs with real-time collaboration and Slack integration
| At a Glance |  Outline | |
|---|---|---|
Price | Free + Paid | Free + Paid |
Best For | Documentation | Documentation |
Rating | —/100 | 75/100 |
| Feature | Confluence | Outline |
|---|---|---|
| Pricing Model | Freemium | Freemium |
| Editorial Score | — | 75 |
| Community Rating | No ratings yet | No ratings yet |
| Total Reviews | 0 | 0 |
| Community Upvotes | 25 | 0 |
| Categories | DocumentationInternal Comms | DocumentationKnowledge Base |
Understanding the Differences
Both Confluence and Outline solve similar problems, but they approach them differently.Confluence positions itself as "team workspace by atlassian" while Outlinefocuses on "open-source knowledge base". These differences matter depending on what you're trying to accomplish.
When to Choose Confluence
Confluence makes sense if you're looking for a budget-friendly option with a free tier solution.
When to Choose Outline
Outline is worth considering if you need a flexible option with both free and paid tiers tool. Scoring 75/100, it edges ahead in our evaluation.
Who Should Use What?
Bootstrapped or small team?
When every dollar counts, Confluence lets you get started without pulling out your credit card.
We'd pick: Confluence
Growing fast?
Your team doubled last quarter and you need tools that won't break when you add 50 more people. Outline is built for teams that are leveling up.
We'd pick: Outline
Enterprise with complex needs?
You need SSO, compliance certifications, and a support team that picks up the phone. Both have enterprise tiers—compare their security features.
We'd pick: Outline
Still not sure? Answer these 3 questions
How much can you spend?
Tight budget? Start free with Confluence, upgrade when you're ready.
Do you care what other users think?
Both have similar review counts. Read a few before you commit.
Expert opinion or crowd wisdom?
Our team rated Outline higher (75/100). But the community has upvoted Confluence more (25 votes). Pick your source of truth.
Key Takeaways
What Outline Does Better
- Higher overall score (75/100)
- Our recommendation for most use cases
Consider Confluence If
- You want to start free and scale later
- Its specific features better match your workflow
- You prefer its interface or design approach
The Bottom Line
If we had to pick one, we'd go with Outline (75/100). But the honest answer is that "better" depends on your situation. Outline scores higher in our analysis, but Confluence might be the right choice if its specific strengths align with what you need most. Take advantage of free trials to test both before committing.
Frequently Asked Questions
Is Confluence or Outline better?
Based on our analysis, Outline scores higher with 75/100. Confluence isfreemium while Outline is freemium. The best choice depends on your specific needs and budget. We recommend testing both with free trials if available.
Can I switch from Confluence to Outline easily?
Migration difficulty varies. Check if both tools support data export/import in compatible formats. Some tools offer migration assistance or have integration partners who can help with the transition.
Do Confluence and Outline offer free trials?
Most software in this category offers free trials or free tiers. Confluence is freemium with a free tier.Outline is freemium with a free tier. Visit their websites for current trial offers.