Best Tools for Teams in 2026

Leantime is an open-source project management software built with neurodivergence and ADHD in mind, leveraging behavioral science and AI to reduce cognitive overload and boost motivation. It offers a unique 'People First' approach, integrating personal organization tools with team project management functionalities. Users can manage tasks across projects, plan their day, and prioritize work based on personal interest, with AI support for organization. The platform provides a comprehensive suite of tools for both individual productivity and team collaboration. For personal use, it features a customizable dashboard, time blocking, private notes, and AI-powered task prioritization. For projects, it includes Kanban, Table, and List views for task management, milestones with Gantt charts, blueprint boards for project definition, knowledge management, timesheets, and retrospectives for continuous improvement. Leantime can be self-hosted, offering transparency, collaboration, and innovation, and is suitable for startups, consultants, and enterprises looking for a flexible and user-friendly alternative to more complex project management systems.

iSpring provides eLearning authoring tools and a learning management system. Its flagship iSpring Suite converts PowerPoint to online courses with quizzes, simulations, and interactions.

Cloakly is a desktop privacy tool designed for professionals, remote workers, content creators, and anyone who frequently shares their screen. It allows users to selectively hide applications, messages, and sensitive information from screen sharing tools like Zoom, Teams, Discord, and OBS, ensuring that only work-related content is visible to the audience. The tool offers features such as making chosen apps invisible to screen shares while remaining usable locally, pinning essential windows on top of others for easy access, and a 'Ghost Mode' for partially transparent windows to facilitate multitasking. Additionally, Pro plans include the ability to remove selected windows from the taskbar for a cleaner workspace and persistent window rules. Cloakly aims to enhance privacy and productivity by giving users total control over their digital presence during presentations and collaborations.

Freedcamp is a comprehensive project management platform designed to help individuals and teams organize tasks, track progress, and collaborate effectively. It offers a suite of tools to manage projects from planning to completion, including task lists, Kanban boards, Gantt charts, and issue tracking. The platform aims to centralize communication and documentation, reducing reliance on scattered email threads and providing a single source of truth for project information. Targeted at teams of all sizes, from individuals to large enterprises, Freedcamp provides core features for free, making collaboration accessible. Paid plans unlock advanced functionalities like CRM, invoicing, white-labeling, and enhanced reporting. It supports various project management methodologies and offers mobile and desktop applications for on-the-go access, ensuring productivity regardless of location.

TinyWow offers a comprehensive suite of over 200 free online tools designed to simplify various digital tasks. It provides solutions for PDF manipulation (merge, edit, convert, compress, split, unlock), image editing (remove background, upscale, remove watermark, resize, AI image generation), video utilities (compress, download from social media, convert to GIF, extract audio, transcribe), and file conversions (Excel, CSV, XML, EPUB, JSON). Beyond basic file operations, TinyWow also integrates AI writing tools for generating essays, improving content, writing paragraphs, completing sentences, generating stories, fixing grammar, and rewriting sentences. The platform aims to make powerful digital tools accessible to everyone, regardless of technical expertise or budget, serving over 1 million monthly users across 190+ countries. All files and text processed are deleted after one hour to ensure user privacy.

Phone.com provides a comprehensive VoIP business phone service and phone system designed for businesses of all sizes, from startups to enterprises. It offers a unified platform for managing calls, texts, video meetings, and voicemails, allowing users to separate personal and business communications. The service is accessible from any device, ensuring business continuity and flexibility for remote or on-the-go teams. The platform aims to be cost-effective and feature-rich, providing advanced capabilities typically found in big-enterprise phone systems without the complexity or high cost. Key benefits include a dedicated business phone number (local, toll-free, or vanity), 24/7 expert support, and scalability to accommodate business growth. Phone.com simplifies setup, eliminates the need for special hardware, and integrates with existing devices, making it an accessible solution for small businesses looking to professionalize their communication.

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Jitsi is a collection of free open-source projects for video conferencing. Jitsi Meet provides secure, fully encrypted video calls that work in browsers without apps or accounts.

Flow Club offers virtual coworking sessions designed to help individuals overcome procrastination and achieve deep work. It leverages concepts like body doubling, co-action, and structured time blocking to create an environment conducive to focus and productivity. Users join live sessions hosted by facilitators, share their work goals, and then engage in muted, focused work segments, often accompanied by focus-inducing music. The platform is particularly beneficial for remote workers, students, freelancers, and individuals with ADHD or those who struggle with task initiation and maintaining focus. It provides a supportive community and a low-stakes environment where users can draft off the energy of others, receive accountability, and celebrate progress, ultimately helping them align intention with action and improve their ability to meet personal and professional obligations.

PopStack reimagines desktop organization by introducing dynamic, stackable folders. This tool allows users to group related files and applications into customizable stacks, which can be easily accessed and managed directly from the desktop. It aims to reduce clutter and improve workflow efficiency by providing a visually intuitive way to keep frequently used items organized and within reach. Designed for anyone who struggles with a messy desktop or wants a more efficient way to access their digital assets, PopStack offers features like drag-and-drop functionality, customizable stack appearances, and quick search within stacks. It helps users maintain a clean workspace, saving time spent searching for files and enhancing overall productivity.

MessageBird is a cloud communications platform offering SMS, WhatsApp, voice, and other messaging channels through a single API. Helps businesses engage with customers across multiple channels.

Guilded is a communication platform designed for gaming communities, now owned by Roblox. It offers features similar to Discord but with enhanced tools for competitive gaming teams including scheduling, calendars, and tournament brackets. Guilded supports voice, video, and text chat with unlimited message history on the free tier. The platform differentiates with built-in recruiting tools, team management features, and streaming capabilities specifically designed for esports and gaming groups.

Microsoft Copilot is an AI assistant integrated across Microsoft's product suite including Windows, Office 365, Edge, and Bing. Powered by GPT-4 and other OpenAI models, Copilot helps users write documents, create presentations, analyze data in Excel, compose emails, and browse the web more efficiently. Copilot for Microsoft 365 is particularly powerful, understanding your work context from emails, documents, and meetings to provide relevant assistance. Microsoft's deep integration and enterprise security make Copilot a leading choice for business AI adoption.

Ginger Software is a writing assistant that checks grammar, spelling, and punctuation. One of the earlier grammar checking tools, Ginger offers a browser extension, desktop app, and mobile keyboard. The tool provides corrections, rephrasing suggestions, and translation features. While Grammarly has largely dominated this market, Ginger remains a solid alternative with competitive pricing and good basic functionality for non-native English speakers.

SuprSend provides a comprehensive notification infrastructure designed for developer and product teams. It offers a centralized platform, APIs, and components to quickly build and easily manage multi-channel notifications across email, SMS, Slack, push, and in-app inboxes. The platform aims to simplify the complexities of notification management, allowing teams to deliver high-quality, personalized, and timely communications without re-inventing the wheel. The product is ideal for companies looking to streamline their notification strategy, reduce engineering overhead, and improve user engagement. It offers powerful workflow automation, a flexible template engine with visual editors, and robust observability features. SuprSend helps businesses create dynamic, event-based, and personalized notifications, ensuring they reach users on their preferred channels and at optimal times, ultimately enhancing the overall user experience and driving business outcomes.

ServiceTitan is a comprehensive software platform designed for commercial and residential trade businesses, including HVAC, plumbing, electrical, and other field services. It provides tools to manage the entire job cycle, from lead generation and scheduling to invoicing, accounting, and customer relationship management. The platform aims to improve profitability, optimize cash flow, increase workforce productivity, and maximize customer lifetime value through real-time data, automated processes, and predictive insights. Beyond core operational management, ServiceTitan offers specialized solutions like Convex by ServiceTitan, a prospecting platform for commercial contractors that leverages property intelligence to uncover new leads and grow existing accounts. It also provides a suite of "Pro Products" such as Marketing Pro, Contact Center Pro, Pricebook Pro, Fleet Pro, Scheduling Pro, Dispatch Pro, and Sales Pro, all integrated to enhance specific business functions. For private equity firms, ServiceTitan offers solutions to drive EBITDA growth and operational control within their portfolio companies, facilitating hyper-growth and lucrative exits through optimized workflows, real-time analytics, and M&A integration capabilities.

Focalboard is an open-source project management tool designed for technical teams to keep all their work organized and on track. It serves as a centralized platform to plan, track, and manage tasks, ensuring teams maintain a single source of truth and stay aligned on goals and milestones. The tool offers flexible ways to visualize and manage work, including Kanban boards, tables, galleries, and calendar views. Users can focus on high-priority items using board filters and save unlimited filtered views for quick access. It also supports real-time collaboration with features like card comments, @mentions, and customizable board permissions to share with specific individuals or entire teams. Focalboard provides pre-built templates for quick starts, such as project tasks, content calendars, company goals, roadmaps, and meeting agendas, or allows for the creation of fully custom boards.

RingCentral is a cloud-based business communications platform offering VoIP phone systems, video conferencing, messaging, and contact center solutions for businesses of all sizes.

Upbase is a project management tool specifically designed for agencies, consultants, and service businesses that work with clients. Unlike generic project management tools built for internal teams, Upbase focuses on providing client-level visibility and granular control over what clients can see. It aims to eliminate the need for juggling multiple tools by offering a comprehensive suite of features including project management, client dashboards, personal planners, team calendars, time tracking, AI assistance, document management, and chat. The platform addresses common pain points in client work, such as all-or-nothing client sharing and the lack of a single client-level view across multiple projects. Upbase provides a dedicated Client Dashboard that consolidates all information related to a client, allowing teams to see progress, status, risks, and time spent in one place. It also offers item-level control for sharing, ensuring that only relevant information is visible to clients, fostering better collaboration and trust while keeping internal work private. Additionally, it includes a robust daily planner with features like time blocking, Google Calendar integration, and a Pomodoro timer to help teams stay focused and meet deadlines.

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MeisterTask is a work management software designed to centralize projects, tasks, and discussions for efficient end-to-end project management. It helps teams ditch paperwork and get organized by providing a secure, centralized platform for all their work. The tool utilizes Kanban boards for a visual overview of tasks, allowing teams to track progress transparently and efficiently. Beyond task management, MeisterTask enables teams to create and navigate a knowledge base for documentation, processes, and strategies, ensuring alignment across the organization. It supports teamwork by allowing the addition of team members and external collaborators, assigning responsibilities, and tracking progress. The platform also includes AI features for content creation and information retrieval, project templates, and integrations for syncing tasks from emails and calendars. It's built for various industries, including construction, healthcare, finance, and the public sector, with a strong emphasis on enterprise-grade security and GDPR compliance.

Ooma provides advanced VoIP phone services and communication solutions for both businesses and residential users. For businesses, Ooma Office offers a comprehensive suite of features including business phone, video conferencing, and messaging, designed to be customizable for any size company. It supports hybrid working models, simple call center capabilities, and CRM integrations, aiming to enhance productivity and customer interaction. For home users, Ooma offers reliable home phone service and smart security solutions, allowing users to stay connected from anywhere. They also provide solutions for replacing traditional POTS lines, catering to various needs from basic home phone service to more advanced options with LTE connectivity and battery backup. Ooma aims to deliver easy-to-use, feature-rich communication tools with a focus on reliability and customer support.

StudioBookings is a comprehensive, feature-rich booking and management software designed specifically for fitness and wellness studios, including yoga, Pilates, barre, cycle/spin, Zumba, pole dance, and CrossFit. It provides a modern, affordable alternative to other systems, enabling studios to manage classes, appointments, members, and payments efficiently. The platform streamlines studio operations by offering tools for online bookings, waitlists, staff management, and detailed reporting. It includes a free iOS and Android app for both studio owners/staff and members, branded with the studio's logo, to facilitate scheduling, check-ins, and communication. StudioBookings aims to help studios increase revenue, save time on administrative tasks, and provide a seamless experience for their members. Used by over 4,000 studios in 40+ countries, StudioBookings emphasizes ease of use, reliability, and transparent pricing where all features are included in every plan, without hidden costs for essential functionalities like online waivers or waitlists.

Oboard is an OKR (Objectives and Key Results) software designed to help organizations convert strategy into actionable goals, align teams, and track progress effectively. It enables companies to cascade strategic goals across the entire organization, connecting objectives and success metrics to daily tasks with clear timelines. The platform supports automated tracking of OKRs and KPIs, allowing updates based on nested strategy components, integrated work items from platforms like Jira, or via API. Oboard is suitable for organizations of all sizes looking to implement or scale OKR methodology. It offers flexibility by providing a standalone web application, as well as deeply integrated apps for popular project management and CRM tools like Jira, Confluence, monday.com, and Salesforce. This allows teams to manage their strategy within their existing workflows, reducing manual effort and improving visibility into goal progress. The software also provides resources like OKR consulting, accelerator programs, and certification to support successful OKR implementation.

nTask is an all-in-one project management software designed to help teams manage projects, tasks, issues, risks, and time efficiently. It provides a centralized platform for collaboration, enabling users to plan projects, allocate resources, track progress, and communicate effectively. The tool aims to improve team focus, flexibility, and efficiency by consolidating various project management functionalities into a single application. nTask is suitable for businesses of all sizes, from small teams to large enterprises, looking for a robust solution to streamline their project workflows. It offers features like Kanban boards, Gantt charts, issue tracking, meeting management, and time tracking, making it a versatile tool for project managers, team leads, and individual contributors. The platform emphasizes clear project updates, goal setting, and accountability to ensure timely delivery and better project outcomes.

This software provides a comprehensive solution for home services businesses to manage and grow their operations. It helps professionals in various trades like HVAC, plumbing, electrical, and cleaning to streamline their workflows, from winning new jobs to getting paid and managing their team. The platform offers tools to automate administrative tasks, drive sales through marketing and online booking, manage customer reviews, and gain insights into business performance. It's designed to save time, increase revenue, and build a strong reputation for service businesses of all sizes, from solo operators to teams of over 100.

MeetGeek is an AI meeting assistant that automatically records, transcribes, and summarizes video meetings. It joins your calls as a participant and captures everything, then uses AI to generate meeting notes, action items, and key highlights. MeetGeek works with Zoom, Google Meet, Microsoft Teams, and other platforms. The tool helps teams who have too many meetings stay aligned without everyone attending. Popular among sales teams, managers, and remote teams who need to review or share meeting content.

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Sheetsbase is a Chrome extension designed to enhance productivity for Google Sheets users. It leverages AI to generate formulas based on user input, simplifying complex calculations and data manipulation tasks. This feature is particularly beneficial for users who may not be proficient in writing advanced formulas or who want to save time. Beyond AI-powered formula generation, Sheetsbase offers a comprehensive library of over 240 pre-built formulas and more than 130 shortcuts. Users can save and easily access their favorite formulas, streamlining their workflow and reducing repetitive tasks. This tool is ideal for anyone who regularly works with Google Sheets, from data analysts and marketers to small business owners and educators, looking to improve efficiency and accuracy in their spreadsheets.

Focusmate is a virtual coworking platform that leverages the concept of "body doubling" to help users stay focused and productive. It connects individuals with a partner for live, silent video sessions where both parties work on their own tasks simultaneously. This shared presence helps reduce procrastination, increase accountability, and boost motivation across a wide range of activities. The platform is designed for anyone looking to improve their focus and productivity, from students and engineers to homemakers. Users can book sessions of varying lengths (25, 50, or 75 minutes) to tackle anything from daily chores to major projects. The seamless browser-based experience, calendar integration, and supportive global community contribute to its effectiveness. Focusmate aims to provide a structured yet flexible environment for users to commit to their tasks, offering a unique solution for those who struggle with self-discipline or find motivation in shared, focused environments. It's particularly beneficial for remote workers, freelancers, or anyone needing an external push to start and complete tasks.