Google Calendar vs When2meet: Which Should You Choose in 2026?
Choosing between Google Calendar and When2meet comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Google Calendar
Free calendar app by Google
Best for you if:
- • You want the higher-rated option (8.7/10 vs 0.0/10)
- • You need calendar features specifically
- • Free calendar app with built-in appointment scheduling that syncs across all devices and integrates with Gmail
- • Booking pages let anyone schedule time with you directly without extra apps or downloads
When2meet
Free group scheduling
Best for you if:
- • You need meeting scheduling features specifically
- • You need free group scheduling
- • You want a completely free tool
| At a Glance |  Google Calendar | |
|---|---|---|
Price | Free | Free |
Best For | Calendar | Meeting Scheduling |
Rating | 87/100 | —/100 |
| Feature | Google Calendar | When2meet |
|---|---|---|
| Pricing Model | Free | Free |
| Editorial Score | 87 | — |
| Community Rating | No ratings yet | No ratings yet |
| Total Reviews | 0 | 0 |
| Community Upvotes | 0 | 43 |
| Categories | CalendarMeeting Scheduling | Meeting SchedulingSurvey Tools |
Understanding the Differences
Both Google Calendar and When2meet solve similar problems, but they approach them differently.Google Calendar positions itself as "free calendar app by google" while When2meetfocuses on "free group scheduling". These differences matter depending on what you're trying to accomplish.
When to Choose Google Calendar
Google Calendar makes sense if you're looking for a completely free solution. With a score of 87/100, it's our top pick in this comparison.
When to Choose When2meet
When2meet is worth considering if you need a free tool.
Who Should Use What?
Bootstrapped or small team?
When every dollar counts, Google Calendar lets you get started without pulling out your credit card.
We'd pick: Google Calendar
Growing fast?
Your team doubled last quarter and you need tools that won't break when you add 50 more people. Google Calendar handles scale better in our testing.
We'd pick: Google Calendar
Enterprise with complex needs?
You need SSO, compliance certifications, and a support team that picks up the phone. Both have enterprise tiers—compare their security features.
We'd pick: Google Calendar
Still not sure? Answer these 3 questions
How much can you spend?
Nothing at all? Google Calendar is completely free.
Do you care what other users think?
Both have similar review counts. Read a few before you commit.
Expert opinion or crowd wisdom?
Our team rated Google Calendar higher (87/100). But the community has upvoted When2meet more (43 votes). Pick your source of truth.
Key Takeaways
What Google Calendar Does Better
- Higher overall score (87/100)
- Our recommendation for most use cases
Consider When2meet If
- You need a completely free solution
- Its specific features better match your workflow
- You prefer its interface or design approach
The Bottom Line
If we had to pick one, we'd go with Google Calendar (87/100). But the honest answer is that "better" depends on your situation. Google Calendar scores higher in our analysis, but When2meet might be the right choice if its specific strengths align with what you need most. Take advantage of free trials to test both before committing.
Frequently Asked Questions
Is Google Calendar or When2meet better?
Based on our analysis, Google Calendar scores higher with 87/100. Google Calendar isfree while When2meet is free. The best choice depends on your specific needs and budget. We recommend testing both with free trials if available.
Can I switch from Google Calendar to When2meet easily?
Migration difficulty varies. Check if both tools support data export/import in compatible formats. Some tools offer migration assistance or have integration partners who can help with the transition.
Do Google Calendar and When2meet offer free trials?
Most software in this category offers free trials or free tiers. Google Calendar is completely free.When2meet is completely free. Visit their websites for current trial offers.