Markwhen vs Zoho Projects: Which Should You Choose in 2026?
Choosing between Markwhen and Zoho Projects comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Markwhen
Plainly write logs, gantt charts, timelines, and more using a markdown-like journal language.
Best for you if:
- • You need note-taking features specifically
- • A markdown-like language for defining time-based events.
- • Generates structured data (JSON) from plain text input.
Zoho Projects
Online project management software
Best for you if:
- • You need task management features specifically
- • Project management by Zoho
- • Task management and Gantt charts
| At a Glance |  Zoho Projects | |
|---|---|---|
Price | Free + Paid | Free + Paid |
Best For | Note-Taking | Task Management |
Rating | —/100 | —/100 |
| Feature | Markwhen | Zoho Projects |
|---|---|---|
| Pricing Model | Freemium | Freemium |
| Editorial Score | — | — |
| Community Rating | No ratings yet | No ratings yet |
| Total Reviews | 0 | 0 |
| Community Upvotes | 0 | 0 |
| Categories | Note-TakingCalendar | Task ManagementProject Tracking |
Understanding the Differences
Both Markwhen and Zoho Projects solve similar problems, but they approach them differently.Markwhen positions itself as "plainly write logs, gantt charts, timelines, and more using a markdown-like journal language." while Zoho Projectsfocuses on "online project management software". These differences matter depending on what you're trying to accomplish.
When to Choose Markwhen
Markwhen makes sense if you're looking for a budget-friendly option with a free tier solution.
When to Choose Zoho Projects
Zoho Projects is worth considering if you need a flexible option with both free and paid tiers tool.
Who Should Use What?
Bootstrapped or small team?
When every dollar counts, Markwhen lets you get started without pulling out your credit card.
We'd pick: Markwhen
Growing fast?
Your team doubled last quarter and you need tools that won't break when you add 50 more people. Zoho Projects is built for teams that are leveling up.
We'd pick: Zoho Projects
Enterprise with complex needs?
You need SSO, compliance certifications, and a support team that picks up the phone. Both have enterprise tiers—compare their security features.
We'd pick: Markwhen
Still not sure? Answer these 3 questions
How much can you spend?
Tight budget? Start free with Markwhen, upgrade when you're ready.
Do you care what other users think?
Both have similar review counts. Read a few before you commit.
Expert opinion or crowd wisdom?
Our team rated Markwhen higher (/100). But the community has upvoted Zoho Projects more (0 votes). Pick your source of truth.
Key Takeaways
What Markwhen Does Better
- Our recommendation for most use cases
Consider Zoho Projects If
- You want to start free and scale later
- Its specific features better match your workflow
- You prefer its interface or design approach
The Bottom Line
If we had to pick one, we'd go with Markwhen. But the honest answer is that "better" depends on your situation. Markwhen scores higher in our analysis, but Zoho Projects might be the right choice if its specific strengths align with what you need most. Take advantage of free trials to test both before committing.
Frequently Asked Questions
Is Markwhen or Zoho Projects better?
Based on our analysis, Markwhen scores higher with high/100. Markwhen isfreemium while Zoho Projects is freemium. The best choice depends on your specific needs and budget. We recommend testing both with free trials if available.
Can I switch from Markwhen to Zoho Projects easily?
Migration difficulty varies. Check if both tools support data export/import in compatible formats. Some tools offer migration assistance or have integration partners who can help with the transition.
Do Markwhen and Zoho Projects offer free trials?
Most software in this category offers free trials or free tiers. Markwhen is freemium with a free tier.Zoho Projects is freemium with a free tier. Visit their websites for current trial offers.