Zoho Projects vs OpenProject: Which Should You Choose in 2026?
Choosing between Zoho Projects and OpenProject comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Zoho Projects
Online project management software
Best for you if:
- • You need task management features specifically
- • Project management by Zoho
- • Task management and Gantt charts
OpenProject
Powerful open-source software for classic, agile, or hybrid project management in a secure environment.
Best for you if:
- • You need project tracking features specifically
- • Open-source project management for classic, agile, or hybrid approaches.
- • Offers strong data sovereignty and security with on-premises and cloud options.
| At a Glance |  Zoho Projects | |
|---|---|---|
Price | Free + Paid | Free + Paid |
Best For | Task Management | Project Tracking |
Rating | —/100 | —/100 |
| Feature | Zoho Projects | OpenProject |
|---|---|---|
| Pricing Model | Freemium | Freemium |
| Editorial Score | — | — |
| Community Rating | No ratings yet | No ratings yet |
| Total Reviews | 0 | 0 |
| Community Upvotes | 0 | 0 |
| Categories | Task ManagementProject Tracking | Project TrackingAgile & Scrum |
Understanding the Differences
Both Zoho Projects and OpenProject solve similar problems, but they approach them differently.Zoho Projects positions itself as "online project management software" while OpenProjectfocuses on "powerful open-source software for classic, agile, or hybrid project management in a secure environment.". These differences matter depending on what you're trying to accomplish.
When to Choose Zoho Projects
Zoho Projects makes sense if you're looking for a budget-friendly option with a free tier solution.
When to Choose OpenProject
OpenProject is worth considering if you need a flexible option with both free and paid tiers tool.
Who Should Use What?
Bootstrapped or small team?
When every dollar counts, Zoho Projects lets you get started without pulling out your credit card.
We'd pick: Zoho Projects
Growing fast?
Your team doubled last quarter and you need tools that won't break when you add 50 more people. OpenProject is built for teams that are leveling up.
We'd pick: OpenProject
Enterprise with complex needs?
You need SSO, compliance certifications, and a support team that picks up the phone. Both have enterprise tiers—compare their security features.
We'd pick: Zoho Projects
Still not sure? Answer these 3 questions
How much can you spend?
Tight budget? Start free with Zoho Projects, upgrade when you're ready.
Do you care what other users think?
Both have similar review counts. Read a few before you commit.
Expert opinion or crowd wisdom?
Our team rated Zoho Projects higher (/100). But the community has upvoted OpenProject more (0 votes). Pick your source of truth.
Key Takeaways
What Zoho Projects Does Better
- Our recommendation for most use cases
Consider OpenProject If
- You want to start free and scale later
- Its specific features better match your workflow
- You prefer its interface or design approach
The Bottom Line
If we had to pick one, we'd go with Zoho Projects. But the honest answer is that "better" depends on your situation. Zoho Projects scores higher in our analysis, but OpenProject might be the right choice if its specific strengths align with what you need most. Take advantage of free trials to test both before committing.
Frequently Asked Questions
Is Zoho Projects or OpenProject better?
Based on our analysis, Zoho Projects scores higher with high/100. Zoho Projects isfreemium while OpenProject is freemium. The best choice depends on your specific needs and budget. We recommend testing both with free trials if available.
Can I switch from Zoho Projects to OpenProject easily?
Migration difficulty varies. Check if both tools support data export/import in compatible formats. Some tools offer migration assistance or have integration partners who can help with the transition.
Do Zoho Projects and OpenProject offer free trials?
Most software in this category offers free trials or free tiers. Zoho Projects is freemium with a free tier.OpenProject is freemium with a free tier. Visit their websites for current trial offers.