Hibob vs Smallpdf: Which Should You Choose in 2026?
Choosing between Hibob and Smallpdf comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Hibob
Modern HR platform
Best for you if:
- • You want the higher-rated option (8.0/10 vs 0.0/10)
Smallpdf
The all-in-one platform to convert, compress, edit, and e-sign PDFs with ease.
Best for you if:
- • You want to try before committing
| At a Glance |  Smallpdf | |
|---|---|---|
Price | Paid | Free + Paid |
Best For | Productivity | Productivity |
Rating | 80/100 | —/100 |
| Feature | Hibob | Smallpdf |
|---|---|---|
| Pricing Model | Paid | Freemium |
| Editorial Score | 80 | — |
| Community Rating | No ratings yet | ★★★★★3.6 |
| Total Reviews | 0 | 0 |
| Community Upvotes | 0 | 323 |
| Categories | Productivity | Productivity |
Understanding the Differences
Both Hibob and Smallpdf solve similar problems, but they approach them differently.Hibob positions itself as "modern hr platform" while Smallpdffocuses on "the all-in-one platform to convert, compress, edit, and e-sign pdfs with ease.". These differences matter depending on what you're trying to accomplish.
When to Choose Hibob
Hibob makes sense if you're looking for a comprehensive paid solution. With a score of 80/100, it's our top pick in this comparison.
When to Choose Smallpdf
Smallpdf is worth considering if you need a flexible option with both free and paid tiers tool.
Who Should Use What?
Bootstrapped or small team?
Smallpdf won't cost you anything to start, which is exactly what early-stage teams need.
We'd pick: Smallpdf
Growing fast?
Your team doubled last quarter and you need tools that won't break when you add 50 more people. Hibob handles scale better in our testing.
We'd pick: Hibob
Enterprise with complex needs?
You need SSO, compliance certifications, and a support team that picks up the phone. Hibob is built for organizations like yours.
We'd pick: Hibob
Still not sure? Answer these 3 questions
How much can you spend?
Want to test first? Smallpdf has a free tier to get you started.
Do you care what other users think?
Both have similar review counts. Read a few before you commit.
Expert opinion or crowd wisdom?
Our team rated Hibob higher (80/100). But the community has upvoted Smallpdf more (323 votes). Pick your source of truth.
Key Takeaways
What Hibob Does Better
- Higher overall score (80/100)
- Our recommendation for most use cases
Consider Smallpdf If
- You want to start free and scale later
- Its specific features better match your workflow
- You prefer its interface or design approach
The Bottom Line
If we had to pick one, we'd go with Hibob (80/100). But the honest answer is that "better" depends on your situation. Hibob scores higher in our analysis, but Smallpdf might be the right choice if its specific strengths align with what you need most. Take advantage of free trials to test both before committing.
Frequently Asked Questions
Is Hibob or Smallpdf better?
Based on our analysis, Hibob scores higher with 80/100. Hibob ispaid while Smallpdf is freemium. The best choice depends on your specific needs and budget. We recommend testing both with free trials if available.
Can I switch from Hibob to Smallpdf easily?
Migration difficulty varies. Check if both tools support data export/import in compatible formats. Some tools offer migration assistance or have integration partners who can help with the transition.
Do Hibob and Smallpdf offer free trials?
Most software in this category offers free trials or free tiers. Hibob is paid with potential trial.Smallpdf is freemium with a free tier. Visit their websites for current trial offers.