Keynote vs Smallpdf: Which Should You Choose in 2026?
Choosing between Keynote and Smallpdf comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Keynote
Apple's presentation software
Best for you if:
- • You need something completely free
Smallpdf
The all-in-one platform to convert, compress, edit, and e-sign PDFs with ease.
Best for you if:
| At a Glance |  Smallpdf | |
|---|---|---|
Price | Free | Free + Paid |
Best For | Productivity | Productivity |
Rating | —/100 | —/100 |
| Feature | Keynote | Smallpdf |
|---|---|---|
| Pricing Model | Free | Freemium |
| Editorial Score | — | — |
| Community Rating | ★★★★★5.0 | ★★★★★3.6 |
| Total Reviews | 0 | 0 |
| Community Upvotes | 187 | 323 |
| Categories | Productivity | Productivity |
Understanding the Differences
Both Keynote and Smallpdf solve similar problems, but they approach them differently.Keynote positions itself as "apple's presentation software" while Smallpdffocuses on "the all-in-one platform to convert, compress, edit, and e-sign pdfs with ease.". These differences matter depending on what you're trying to accomplish.
When to Choose Keynote
Keynote makes sense if you're looking for a completely free solution.
When to Choose Smallpdf
Smallpdf is worth considering if you need a flexible option with both free and paid tiers tool.
Who Should Use What?
Bootstrapped or small team?
When every dollar counts, Keynote lets you get started without pulling out your credit card.
We'd pick: Keynote
Growing fast?
Your team doubled last quarter and you need tools that won't break when you add 50 more people. Smallpdf is built for teams that are leveling up.
We'd pick: Smallpdf
Enterprise with complex needs?
You need SSO, compliance certifications, and a support team that picks up the phone. Both have enterprise tiers—compare their security features.
We'd pick: Keynote
Still not sure? Answer these 3 questions
How much can you spend?
Nothing at all? Keynote is completely free.
Do you care what other users think?
Both have similar review counts. Read a few before you commit.
Expert opinion or crowd wisdom?
Our team rated Keynote higher (/100). But the community has upvoted Smallpdf more (323 votes). Pick your source of truth.
Key Takeaways
What Keynote Does Better
- Our recommendation for most use cases
Consider Smallpdf If
- You want to start free and scale later
- Its specific features better match your workflow
- You prefer its interface or design approach
The Bottom Line
If we had to pick one, we'd go with Keynote. But the honest answer is that "better" depends on your situation. Keynote scores higher in our analysis, but Smallpdf might be the right choice if its specific strengths align with what you need most. Take advantage of free trials to test both before committing.
Frequently Asked Questions
Is Keynote or Smallpdf better?
Based on our analysis, Keynote scores higher with high/100. Keynote isfree while Smallpdf is freemium. The best choice depends on your specific needs and budget. We recommend testing both with free trials if available.
Can I switch from Keynote to Smallpdf easily?
Migration difficulty varies. Check if both tools support data export/import in compatible formats. Some tools offer migration assistance or have integration partners who can help with the transition.
Do Keynote and Smallpdf offer free trials?
Most software in this category offers free trials or free tiers. Keynote is completely free.Smallpdf is freemium with a free tier. Visit their websites for current trial offers.