Smartsheet vs Heyflow: Which Should You Choose in 2026?
Choosing between Smartsheet and Heyflow comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Smartsheet
Spreadsheet-based project management for complex enterprise workflows
Best for you if:
Heyflow
No-code interactive flows
Best for you if:
- • You want to try before committing
| At a Glance | ||
|---|---|---|
Price | Paid | Free + Paid |
Best For | Productivity | Productivity |
Rating | —/100 | —/100 |
| Feature | Smartsheet | Heyflow |
|---|---|---|
| Pricing Model | Paid | Freemium |
| Editorial Score | — | — |
| Community Rating | No ratings yet | No ratings yet |
| Total Reviews | 0 | 0 |
| Community Upvotes | 74 | 37 |
| Categories | Productivity | Productivity |
Understanding the Differences
Both Smartsheet and Heyflow solve similar problems, but they approach them differently.Smartsheet positions itself as "spreadsheet-based project management for complex enterprise workflows" while Heyflowfocuses on "no-code interactive flows". These differences matter depending on what you're trying to accomplish.
When to Choose Smartsheet
Smartsheet makes sense if you're looking for a comprehensive paid solution.
When to Choose Heyflow
Heyflow is worth considering if you need a flexible option with both free and paid tiers tool.
Who Should Use What?
Bootstrapped or small team?
Heyflow won't cost you anything to start, which is exactly what early-stage teams need.
We'd pick: Heyflow
Growing fast?
Your team doubled last quarter and you need tools that won't break when you add 50 more people. Heyflow is built for teams that are leveling up.
We'd pick: Heyflow
Enterprise with complex needs?
You need SSO, compliance certifications, and a support team that picks up the phone. Smartsheet is built for organizations like yours.
We'd pick: Smartsheet
Still not sure? Answer these 3 questions
How much can you spend?
Want to test first? Heyflow has a free tier to get you started.
Do you care what other users think?
Both have similar review counts. Read a few before you commit.
Expert opinion or crowd wisdom?
Our team rated Smartsheet higher (/100). But the community has upvoted Smartsheet more (74 votes). Pick your source of truth.
Key Takeaways
What Smartsheet Does Better
- More community upvotes
- Our recommendation for most use cases
Consider Heyflow If
- You want to start free and scale later
- Its specific features better match your workflow
- You prefer its interface or design approach
The Bottom Line
If we had to pick one, we'd go with Smartsheet. But the honest answer is that "better" depends on your situation. Smartsheet scores higher in our analysis, but Heyflow might be the right choice if its specific strengths align with what you need most. Take advantage of free trials to test both before committing.
Frequently Asked Questions
Is Smartsheet or Heyflow better?
Based on our analysis, Smartsheet scores higher with high/100. Smartsheet ispaid while Heyflow is freemium. The best choice depends on your specific needs and budget. We recommend testing both with free trials if available.
Can I switch from Smartsheet to Heyflow easily?
Migration difficulty varies. Check if both tools support data export/import in compatible formats. Some tools offer migration assistance or have integration partners who can help with the transition.
Do Smartsheet and Heyflow offer free trials?
Most software in this category offers free trials or free tiers. Smartsheet is paid with potential trial.Heyflow is freemium with a free tier. Visit their websites for current trial offers.