M-Files vs PDF Expert: Which Should You Choose in 2026?
Choosing between M-Files and PDF Expert comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
By Toolradar Team · Last updated February 28, 2026 · Methodology
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
M-Files
AI-powered, metadata-driven document management for context-first work.
Best for you if:
- • Metadata-driven document management eliminates folder-based chaos.
- • AI-powered automation streamlines workflows and enhances document search.
PDF Expert
The go-to PDF editor and reader for iPhone, iPad, and Mac, making PDF tasks easy and efficient.
Best for you if:
- • You want the higher-rated option (8.7/10 vs 0.0/10)
- • You want to try before committing
- • Comprehensive PDF editor and reader for Apple devices (Mac, iPhone, iPad).
- • Offers advanced features like OCR, AI-powered scan enhancement, and extensive annotation tools.
| At a Glance |  M-Files |  PDF Expert |
|---|---|---|
Price | Paid | Free + Paid |
Best For | File Management | File Management |
Rating | —/100 | 87/100 |
| Feature | M-Files | PDF Expert |
|---|---|---|
| Pricing Model | Paid | Freemium |
| Editorial Score | — | 87 |
| Community Rating | No ratings yet | No ratings yet |
| Total Reviews | 0 | 0 |
| Community Upvotes | 0 | 0 |
| Categories | File ManagementWorkflow Automation | File ManagementE-Signature |
How M-Files and PDF Expert Compare
M-Files
AI-powered, metadata-driven document management for context-first work.
Paid
PDF Expert
The go-to PDF editor and reader for iPhone, iPad, and Mac, making PDF tasks easy and efficient.
Free tier available · 87/100 score
Who Should Use What?
On a budget?
PDF Expert has a free tier. M-Files is paid only.
Go with: PDF Expert
Want the highest-rated option?
PDF Expert scores 87/100. M-Files is unrated.
Go with: PDF Expert
Value user reviews?
Neither has user reviews yet.
Go with: PDF Expert
3 Questions to Help You Decide
What's your budget?
M-Files is paid. PDF Expert is freemium. PDF Expert lets you start free.
What's your use case?
Both are file management tools. Compare their specific features to decide.
How important are ratings?
Not all tools have been rated yet.
Key Takeaways
PDF Expert
- Higher score: 87/100 vs unrated
- Free tier available
- Our pick for this comparison
M-Files
The Bottom Line
PDF Expert (87/100) is our pick.
Frequently Asked Questions
Is M-Files or PDF Expert better?
PDF Expert scores 87/100 in our evaluation. M-Files is paid and PDF Expert is freemium.
What are M-Files and PDF Expert used for?
M-Files: AI-powered, metadata-driven document management for context-first work.. PDF Expert: The go-to PDF editor and reader for iPhone, iPad, and Mac, making PDF tasks easy and efficient..
What does M-Files cost vs PDF Expert?
M-Files is a paid tool. PDF Expert is freemium (free tier + paid plans). Visit their websites for detailed pricing.