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Tracked since2026
0 reviews trackedThe Bottom Line
Entry price
Paid plans only
Biggest pro
Automates complex business processes without custom coding
Biggest con
Requires Gravity Forms to function, which may be an additional cost if not included in the license
TL;DR - Gravity Flow
- Automates form-based business processes within WordPress.
- Integrates with Gravity Forms to create custom, multi-step workflows.
- Offers unlimited users and processes with secure data handling on your server.
Pricing: Paid only
Best for: Enterprises & pros
What is Gravity Flow?
Gravity Flow is a WordPress plugin designed to automate form-based business processes. It integrates seamlessly with Gravity Forms, allowing users to convert form submissions into interactive, multi-step workflows. This tool is ideal for businesses looking to streamline administrative tasks such as hiring, onboarding, payment processing, leave applications, and more, all without requiring custom coding.
The platform offers over 40 action steps, including approvals, rejections, and assignments, with conditional logic to build highly customized workflows. It provides detailed reporting to track performance and identify bottlenecks, ensuring processes become more efficient over time. Gravity Flow is built for scalability, offering unlimited users and processes for a single annual fee, and keeps all data securely on the user's server, ensuring compliance with data protection regulations.
Gravity Flow is suitable for a wide range of users, from small businesses to large organizations, and can be implemented by anyone without programming knowledge. It eliminates the need for manual tracking, emails, and paperwork, significantly reducing turnaround times for various administrative and operational tasks.
Available on: Web
Pros & Cons
Pros
- Automates complex business processes without custom coding
- Scalable with unlimited users and processes for a fixed annual fee
- Keeps all sensitive data on your own server for enhanced security and compliance
- Easy to use with a drag-and-drop builder, requiring no technical knowledge
- Significantly reduces manual work, emails, and paperwork
Cons
- Requires Gravity Forms to function, which may be an additional cost if not included in the license
- Primarily focused on form-based processes, limiting automation scope for non-form-driven tasks
- Expert assistance for complex setups is a separate paid service
Key Features
Custom workflow builder with 40+ action stepsConditional logic for workflow designDetailed performance reports and bottleneck identificationFrontend submission editing and re-submission for feedback loopsAudit trail for tracking all workflow activitiesScheduling and expiration for workflows and stepsMultilingual support with professional translationsDeveloper-friendly APIs and hooks for extensibility
Pricing Plans
Pricing checked May 30, 2026
Core License
$99 / year
- 1 Site
- Automatic Updates
- Standard Support
- Unlimited Users & Workflows
- Live Chat Support
- WordPress Multisite
- Extensions (Available to buy separately.)
Ultimate License
$447 / year
- 50 sites
- Automatic Updates
- Priority Support
- Live Chat Support
- WordPress Multisite
- Unlimited Users & Workflows
- All Extensions
Pro License
$299 / year
- 3 Sites
- Everything in the Core license plus…
- Flowchart Extension
- Checklists Extension
- Folders Extension
- Vacation Requests Extension
How Gravity Flow's pricing compares
At $8.25/mo, Gravity Flow is the most affordable of its 3 direct competitors.
Entry paid plan, monthly. Pricing checked May 30, 2026.
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Gravity Flow FAQ
Does Gravity Flow replace the need for a separate form builder, or does it integrate with an existing one?
Gravity Flow is a workflow automation plugin that specifically integrates with Gravity Forms. It does not replace Gravity Forms; instead, it extends its capabilities by allowing you to build automated workflows based on submissions from your Gravity Forms forms. A Gravity Forms Starter License is included with your Gravity Flow purchase for the first year.
Can workflows be designed to allow external users, who are not registered on my WordPress site, to participate in approval or review steps?
Yes, Gravity Flow supports workflows where participants do not need to have user accounts on your WordPress site. This means you can roll out automated processes for anyone, including potential customers or external suppliers, who make a form submission, allowing them to participate in feedback and review loops.
What kind of reporting capabilities does Gravity Flow offer to monitor workflow efficiency?
Gravity Flow provides detailed reports that show how long each task is taking within a workflow. These reports are designed to help identify bottlenecks in your processes before they become significant issues, allowing for continuous optimization and improved efficiency.
How does Gravity Flow handle data privacy and compliance, especially with features like data deletion?
Gravity Flow is designed with security in mind, allowing you to keep all collected data safely on your own servers. This helps in complying with various data protection regulations. Additionally, you can incorporate a 'delete data' step directly into your workflows, enabling periodic and automatic removal of sensitive information as needed.
Are there any limitations on the number of users or workflows I can create with a Gravity Flow license?
No, Gravity Flow offers truly unlimited scale. Regardless of the license tier, you pay a simple annual fee for unlimited users and unlimited processes. This means you won't incur additional costs as your team or the number of automated workflows grows.
If I need help setting up complex workflows, does Gravity Flow offer professional services?
Yes, Gravity Flow offers a service called 'Gravity Experts'. This team is available to help identify, design, and build the best automation solutions for your business, including any bespoke workflow requirements you might have.
Source: gravityflow.io