Pool Office Manager
UnclaimedAll-in-one software for seasonal pool service and repair businesses, managing everything from routes to invoicing.
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TL;DR - Pool Office Manager
- Manages all aspects of seasonal pool service and repair businesses.
- Optimizes routes, tracks inventory, calculates chemicals, and automates invoicing.
- Designed by pool professionals to handle real-world challenges like weather delays and one-off jobs.
Pricing: Paid only
Best for: Enterprises & pros
Pros & Cons
Pros
- Specifically built for the unique challenges of seasonal pool service businesses, unlike generic field service software.
- Integrates multiple functions (scheduling, invoicing, CRM, inventory, chemicals) into one platform, reducing the need for multiple tools.
- Includes a chemical calculator and detailed inventory tracking, crucial for pool maintenance.
- Offers a mobile app with offline functionality and GPS tracking for field efficiency.
- Provides two-way synchronization with QuickBooks for seamless financial management.
Cons
- Requires an activation fee to get started, though it can be waived during promotions.
- QuickBooks integration is an additional monthly cost.
- Pricing is per user, which can add up for larger teams.
Key Features
Seasonal-Smart Route & Scheduling SoftwareAutomated Invoice & Billing with QuickBooks Two-Way SyncPool Service CRM with Digital Quotes & E-SignaturesReal-time Inventory Tracking with Barcode ScanningPool Chemical Calculator for Precision DosingGPS Tracking for TechniciansMobile App & Field Technician Tools with Offline ModeCustomizable Reporting Software
Pricing Plans
Free TrialBase User
$125/mo
- Unlimited Photos and Emails
- Unlimited customers and pictures
- Free Updates and Feature Upgrades
- Unlimited Tech Support + Training
- Full Platform Access
- Free Training & Onboarding
- Unlimited Quotes, Jobs & Invoices
- Secure & Reliable Cloud-based infrastructure
- Mobile Apps work without internet
Additional User
$25/mo
QuickBooks Integration Add-on
+$25/mo
12+ Users
Contact us for a fleet rate
About Pool Office Manager
By Toolradar Team·
Pool Office Manager (POM) is a comprehensive software solution specifically designed for seasonal pool service and repair companies. It integrates scheduling, chemical management, inventory tracking, quoting, contract management, invoicing, and reporting into a single platform. Built by pool professionals, POM addresses the unique challenges of the industry, such as fluctuating seasonal workloads, dynamic route changes, weather delays, and one-off repairs.
The software helps businesses streamline operations by providing tools for real-time route management, automated billing with QuickBooks two-way sync, and a CRM for quick quote generation and e-signatures. It also includes a mobile app for field technicians with offline capabilities, GPS tracking, and a chemical calculator for precise dosing. POM aims to reduce paperwork, improve efficiency, and enhance profitability for pool companies of all sizes.
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Pool Office Manager FAQ
How does Pool Office Manager handle the seasonality of pool service businesses, particularly with user management?
Pool Office Manager is designed for seasonal operations. Companies can activate or deactivate users as their season changes, ensuring they only pay for the users they need during peak or off-peak times. This flexibility helps manage costs effectively throughout the year.
Can Pool Office Manager track specific chemical usage per pool or customer, and how does it assist with chemical dosing?
Yes, POM tracks every part and chemical used in the field, automatically updating inventory as jobs close. It also features a Pool Chemical Calculator where technicians can enter chemical readings, and the system instantly calculates exact chlorine, acid, or shock requirements for each pool, ensuring consistent water quality and reducing waste.
What kind of reporting capabilities does Pool Office Manager offer for analyzing business performance?
Pool Office Manager provides customizable reporting features. Users can generate reports to track specific metrics such as average service time per technician, chemical costs per customer, and overall profitability, allowing businesses to make data-driven decisions and optimize operations.
How does the mobile app support field technicians, especially in areas with limited internet connectivity?
The mobile app for field technicians includes offline-first functionality. This means technicians can continue to complete jobs, record data, and access customer information even without an internet connection, and the data will sync once connectivity is restored. It also supports GPS check-ins, photo proof, required checklists, and chemical entry.
Does Pool Office Manager integrate with accounting software, and are there any additional costs associated with this integration?
Pool Office Manager offers a two-way sync integration with QuickBooks, including QuickBooks Desktop. This allows for seamless transfer of invoicing and billing data. There is an additional monthly fee of $25 for the QuickBooks integration.
What differentiates Pool Office Manager from other general field service management software solutions?
Pool Office Manager is uniquely built by pool professionals for the pool service industry. It specifically addresses challenges like seasonal route changes, weather delays, one-off repairs, and precise chemical management, which are often not adequately covered by generic field service software. Its features, such as the chemical calculator and detailed inventory tracking for pool-specific items, are tailored to the industry's needs.
Source: poolofficemanager.com