10 Best Patient Scheduling Tools in 2026

Square Appointments is a comprehensive booking and scheduling software designed to streamline operations for businesses that rely on appointments and classes. It provides a free online booking site allowing customers to book services 24/7, manage staff availability across multiple locations, and sync with Google Calendar to prevent double-bookings. The platform also supports class bookings and resource tracking for rooms or equipment. Beyond scheduling, Square Appointments integrates payment processing for both online and in-person transactions, supporting various payment types including cards, digital wallets, and Afterpay. It offers automated reminders, customizable no-show policies with cancellation fees, and waitlists to keep schedules full. The system also includes customer management features like profiles, transaction history, and the ability to collect forms and contracts. Businesses can further enhance their operations with integrated tools for marketing, loyalty programs, gift cards, online store creation, and team management, making it suitable for a wide range of service-based businesses like salons, spas, and fitness studios.

VSee is a comprehensive, HIPAA-compliant telehealth platform designed to accelerate digital health transformation for healthcare providers and organizations. It offers a no-code, low-code AI telehealth solution that provides flexibility, fast go-to-market capabilities, and low lifecycle costs. The platform supports a wide range of virtual care workflows, from appointment scheduling and staff optimization to virtual visits, remote exams, and remote patient monitoring. Targeted at providers, health-related professionals, and staff members, VSee enables efficient patient management through customizable waiting rooms, flexible form builders for intake and consent, and a queuing system for effective triage. It also integrates revenue cycle management features like eligibility checks, payment collection, and claims submission. With its focus on compliance and regulatory requirements, VSee aims to streamline virtual care delivery while ensuring data security and operational efficiency.

Jane App is a comprehensive practice management software designed for health and wellness practitioners and clinics. It offers a secure, beautifully designed, and web-based system that streamlines various administrative tasks, allowing practitioners to focus more on patient care. The platform integrates online booking, scheduling, charting, secure video appointments, invoicing, and payment processing into a single system. Jane App is built to support clinics of all types and sizes, from solo practitioners to interdisciplinary clinics, including physios, massage therapists, counsellors, and midwives. It aims to simplify clinic operations by automating tasks like appointment reminders, insurance billing, and data management. The software is accessible from any device and ensures data security and compliance with regional privacy legislation like HIPAA, PIPEDA, and GDPR.

Practice Better is a comprehensive all-in-one practice management software designed for health and wellness practitioners. It streamlines operations, enhances client care, and helps scale practices beyond traditional 1:1 sessions. The platform offers tools for scheduling, client communication, program creation, and integrates with other essential applications, serving a wide range of professionals including chiropractors, nurse practitioners, medical doctors, psychiatrists, functional medicine practitioners, naturopathic doctors, personal trainers, health coaches, dietitians, and nutritionists. The software focuses on providing a seamless experience for both practitioners and clients. It includes a client portal and mobile app for easy access to resources and accountability, robust tools for creating and managing client protocols and recommendations, and a vast library of customizable templates for forms, notes, and programs. Practice Better aims to reduce administrative burden, automate tasks, and enable practitioners to offer scalable services like online courses, ultimately helping them grow their business and improve client outcomes.

Cliniko is a comprehensive practice management software designed specifically for allied health professionals. It provides a suite of tools to streamline daily operations, from booking and scheduling appointments to managing health records, finances, and business reporting. The platform aims to reduce administrative burden, allowing practitioners to focus more on patient care. Key functionalities include an intuitive appointment calendar with online booking options, customizable and secure cloud-based health records, and robust financial management tools for invoicing, payments, and expense tracking. Cliniko also offers detailed performance reports, business management features for multiple locations, and integration capabilities with other apps like MailChimp and Xero to extend its functionality. It emphasizes data security, unlimited support, and a commitment to ethical business practices, including donating a portion of subscriptions to charity.

Tebra (formerly Kareo) is a comprehensive cloud-based EHR+ platform designed specifically for private medical practices. It integrates clinical documentation, patient experience tools, medical practice marketing, and billing/payments into a single system. The platform aims to streamline administrative tasks, improve patient engagement, and optimize revenue cycles, allowing healthcare providers to focus more on patient care. The platform's core functionality includes an Electronic Health Record (EHR) with AI-generated clinical notes, electronic prescriptions, telehealth capabilities, and MACRA/MIPS support. Beyond clinical aspects, Tebra offers tools for online scheduling, digital intake, HIPAA-compliant messaging, and smart appointment reminders to enhance the patient experience. For practice growth, it provides marketing features like custom websites, online profile management, and AI-powered review responses. Additionally, Tebra simplifies medical billing and payments with real-time insurance eligibility checks, claims management, and patient payment processing, and even connects practices with trusted billing partners for outsourced services.

GlossGenius is an all-in-one business management platform designed specifically for salon, spa, and medspa professionals. It streamlines operations by offering tools for appointment scheduling, payment processing, client management, and marketing. The platform aims to reduce administrative burden, allowing business owners to focus on client services and growth. The software helps businesses capture more bookings with 24/7 online scheduling, reduce no-shows with automated reminders and cancellation policies, and increase revenue through features like 'Buy Now, Pay Later,' memberships, and packages. It also provides AI-powered marketing tools to re-engage clients and offers transparent payment processing with a flat rate. GlossGenius is suitable for individual professionals and teams, offering various plans that scale with business needs.

Pabau is a comprehensive practice management software designed specifically for healthcare businesses, including medical spas. It aims to simplify daily operations, from appointment scheduling and patient management to financial processing and marketing. The platform helps practices go paperless with digital patient records, automate reminders, and manage inventory efficiently. The software is built to reduce administrative burden, allowing healthcare professionals to focus more on patient care. It integrates various functionalities such as online booking, customizable digital forms, a native point-of-sale system, and robust marketing tools. Pabau also provides detailed reporting and analytics to help businesses track performance, identify areas for improvement, and make informed decisions, ultimately supporting growth and enhancing the client experience.