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Teachworks

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Organize and automate your tutoring or teaching business with comprehensive management tools.

Tutoring PlatformsInvoicingProductivityCalendar
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Reviews onG2CapterraSourceForge
139 reviews tracked

The Bottom Line

Entry price

Paid plans only

Biggest pro

Simplifies complex scheduling across multiple teachers, students, and locations.

Biggest con

Specific pricing tiers and detailed feature breakdowns per tier are not immediately available.

TL;DR - Teachworks

  • Comprehensive platform for managing tutoring and teaching businesses.
  • Automates scheduling, billing, and student/teacher management.
  • Simplifies operations for various education-focused businesses.
Pricing: Paid only
Best for: Enterprises & pros
4.5/5 across review platforms

What is Teachworks?

Editorial review
Teachworks is a leading tutor management software designed to streamline operations for tutoring companies, language schools, test preparation centers, music schools, and driving schools. It provides a centralized platform to manage scheduling, student records, billing, and communication, helping businesses of all sizes simplify administrative tasks and scale their operations. The platform offers robust scheduling capabilities, allowing for easy management of one-on-one and group lessons across multiple locations and time zones. It also automates billing processes, including invoicing, payment reminders, and online payment acceptance. Teachworks aims to reduce manual effort, improve efficiency, and enhance the overall experience for administrators, teachers, students, and clients.

Available on: Web

how we evaluateSourceteachworks.com ↗

Pros & Cons

Pros

  • Simplifies complex scheduling across multiple teachers, students, and locations.
  • Automates billing and invoicing, speeding up payment collection.
  • Provides client-facing portals for booking and managing lessons.
  • Offers detailed record-keeping for lessons, attendance, and financials.
  • Supports businesses with international clients and teachers through multi-time zone functionality.

Cons

  • Specific pricing tiers and detailed feature breakdowns per tier are not immediately available.
  • Requires integration with existing websites for booking functionality.
  • The extent of customization for reports and analytics is not fully detailed.

Ratings Across the Web

4.5(139 reviews)

Teachworks holds an aggregate rating of 4.5 out of 5 from 139 reviews across G2, Capterra and SourceForge, last checked March 19, 2026.

G28 reviews
4.8/5
Capterra64 reviews
4.6/5
SourceForge67 reviews
4.3/5

Ratings aggregated from independent review platforms. Learn more

Preview

Key Features

Flexible scheduling for one-on-one and group lessonsMultiple calendar views (month, week agenda, daily agenda, teachers, locations)Teacher availability managementDrag-and-drop lesson reschedulingAutomated scheduling conflict detectionWebsite booking plugin for lessons and classesDetailed lesson records with attendance, revenue, and notesPersonalized calendars for teachers, parents, and students

Pricing Plans

Free Trial

Pricing checked Aug 20, 2026

Starter

$15 / mo + $0.25 per student lesson

Everything in all plans, plus:

  • Customer Support
  • All Add-ons & Integrations (excluding API)

Growth

$45 / mo + $0.15 per student lesson

Everything in all plans, plus:

  • Customer Support
  • All Add-ons & Integrations
  • Teachworks API Access

Premium

$175 / mo + $0.05 per student lesson

Everything in all plans, plus:

  • Teachworks API Access
  • First 5 Branch Accounts Included
  • + $30/mth per additional branch

Included in all plans

  • Unlimited Students
  • Unlimited Teachers
  • Unlimited User Accounts
  • Unlimited Emails*
  • Cancel Any Time
Calculate your costView full pricing

Is Teachworks worth the price?

75/100

Teachworks' pricing model is fair, especially for businesses with a moderate to high volume of lessons.

The Starter tier at $15/month plus $0.25 per student lesson is a good entry point for smaller operations, while the Premium tier at $175/month plus $0.05 per student lesson offers significant per-lesson savings for larger academies. This structure is best for tutoring and teaching businesses that want to scale their operations efficiently.

Hidden Costs & Gotchas

Per-student lesson fees add up quickly.

Premium tier has extra branch fees.

API access only on Growth and Premium.

Emails are unlimited but usage details unclear.

How Teachworks Compares to Competitors

Compared to platforms like TutorCruncher, which can start around $49/month for basic features and scale up significantly, Teachworks offers a more granular, usage-based model. While TutorCruncher might offer more robust scheduling or invoicing in its higher tiers, Teachworks' per-lesson fee structure can be more cost-effective for businesses with fluctuating lesson volumes, especially at the Premium tier's $0.05 per lesson.

How Teachworks's pricing compares

At $15/mo, Teachworks is mid-range of its 3 direct competitors ($10 to $19.95/mo across the set).

Calendly
$10
Teachworks
$15
Acuity Scheduling
$16
Doodle
$19.95

Entry paid plan, monthly. Pricing checked Aug 20, 2026.

Reviews

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4.5/5

Across 139 verified user reviews on SourceForge, Capterra, G2

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Best Teachworks Alternatives

Top alternatives based on features, pricing, and user needs.

View full list →
Acuity Scheduling logo
Acuity SchedulingPaid

Appointment scheduling by Squarespace

4.8
Calendly logo
CalendlyFreemium

Scheduling automation platform

4.7
Doodle logo
DoodleFreemium

Effortlessly schedule meetings by polling group availability

4.5
Setmore logo
SetmoreFreemium

Automate bookings and reduce no-shows with 24/7 self-scheduling

4.6
SimplyBook.me logo
SimplyBook.meFreemium

24/7 booking, payments, and client management for service businesses

4.5
Schedulicity logo
SchedulicityPaid

Smarter scheduling, integrated business management, and growth tools for wellness and beauty professionals.

4.4
See all tutoring platforms tools →

Still deciding?

Most buyers shortlist 2 or 3 tools before committing. Pull a side-by-side comparison or browse the full alternatives shortlist below.

All Teachworks alternatives6+ tools ranked, pricing + verdict per pickTeachworks vs Acuity SchedulingHead-to-head: features, pricing, who winsTeachworks vs CalendlyHead-to-head: features, pricing, who winsTeachworks vs DoodleHead-to-head: features, pricing, who wins

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Teachworks FAQ

How does Teachworks handle scheduling conflicts when a teacher is assigned to multiple lessons or locations simultaneously?

Teachworks automatically detects scheduling conflicts when a new lesson is being created. It highlights conflicts with a teacher's existing lessons, their availability, and location availability, providing specific details about the conflicting lessons, availabilities, and times.

Can clients book and pay for lessons directly through a business's website using Teachworks, and how does this integrate?

Yes, Teachworks offers a Website Booking Plugin that allows students to book lessons based on teacher availability or join open classes directly from a business's website. It also supports accepting upfront credit card payments during the booking process, and notifications are sent to the client, teacher, and company upon booking.

What types of billing models does Teachworks support for tutoring services?

Teachworks supports flexible billing options including calendar-based billing, package billing, flat fees, or a combination of these. It can generate single or multiple invoices and automate invoicing processes, along with sending automatic invoice due reminders and low package balance alerts.

How does Teachworks ensure that all parties (teachers, students, parents) are kept up-to-date with scheduling changes, especially for businesses operating across different time zones?

Teachworks provides personal online calendars for teachers, parents, and students, where scheduling changes are updated instantly. For businesses with employees and students in different time zones, the User Time Zones Add-On simplifies scheduling by displaying lessons in each user's local time, eliminating confusion.

Source: teachworks.com

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