Knowify vs PlanGrid: Which Should You Choose in 2026?
Choosing between Knowify and PlanGrid comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Knowify
Construction management software for trade contractors, integrating seamlessly with QuickBooks.
Best for you if:
- • All-in-one job management for trade contractors.
- • Seamlessly integrates with QuickBooks for financial control.
PlanGrid
Cloud-based construction management for real-time project access and collaboration.
Best for you if:
- • Cloud-based platform for construction project management.
- • Provides real-time access to plans, issues, photos, and forms.
| At a Glance |  Knowify | |
|---|---|---|
Price | Paid | Paid |
Best For | Construction Project Management | Construction Project Management |
Rating | —/100 | —/100 |
| Feature | Knowify | PlanGrid |
|---|---|---|
| Pricing Model | Paid | Paid |
| Editorial Score | — | — |
| Community Rating | No ratings yet | No ratings yet |
| Total Reviews | 0 | 0 |
| Community Upvotes | 0 | 0 |
| Categories | Construction Project ManagementField Management | Construction Project ManagementField Management |
Understanding the Differences
Both Knowify and PlanGrid solve similar problems, but they approach them differently.Knowify positions itself as "construction management software for trade contractors, integrating seamlessly with quickbooks." while PlanGridfocuses on "cloud-based construction management for real-time project access and collaboration.". These differences matter depending on what you're trying to accomplish.
When to Choose Knowify
Knowify makes sense if you're looking for a comprehensive paid solution.
When to Choose PlanGrid
PlanGrid is worth considering if you need a professional-grade tool.
Who Should Use What?
Bootstrapped or small team?
Neither is free, but both have their value. Test them both and see which clicks.
We'd pick: PlanGrid
Growing fast?
Your team doubled last quarter and you need tools that won't break when you add 50 more people. PlanGrid is built for teams that are leveling up.
We'd pick: PlanGrid
Enterprise with complex needs?
You need SSO, compliance certifications, and a support team that picks up the phone. Knowify is built for organizations like yours.
We'd pick: Knowify
Still not sure? Answer these 3 questions
How much can you spend?
Both are paid tools. If money isn't the issue, go with Knowify—it scored higher.
Do you care what other users think?
Both have similar review counts. Read a few before you commit.
Expert opinion or crowd wisdom?
Our team rated Knowify higher (/100). But the community has upvoted PlanGrid more (0 votes). Pick your source of truth.
Key Takeaways
What Knowify Does Better
- Our recommendation for most use cases
Consider PlanGrid If
- Its specific features better match your workflow
- You prefer its interface or design approach
The Bottom Line
If we had to pick one, we'd go with Knowify. But the honest answer is that "better" depends on your situation. Knowify scores higher in our analysis, but PlanGrid might be the right choice if its specific strengths align with what you need most. Take advantage of free trials to test both before committing.
Frequently Asked Questions
Is Knowify or PlanGrid better?
Based on our analysis, Knowify scores higher with high/100. Knowify ispaid while PlanGrid is paid. The best choice depends on your specific needs and budget. We recommend testing both with free trials if available.
Can I switch from Knowify to PlanGrid easily?
Migration difficulty varies. Check if both tools support data export/import in compatible formats. Some tools offer migration assistance or have integration partners who can help with the transition.
Do Knowify and PlanGrid offer free trials?
Most software in this category offers free trials or free tiers. Knowify is paid with potential trial.PlanGrid is paid with potential trial. Visit their websites for current trial offers.