Proposify vs PDF Expert: Which Should You Choose in 2026?
Choosing between Proposify and PDF Expert comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Proposify
Streamline your sales process with professional, branded proposals from conversation to close.
Best for you if:
- • You need proposal software features specifically
- • Create professional, branded sales proposals quickly.
- • Streamline sales workflows and approval processes.
PDF Expert
The go-to PDF editor and reader for iPhone, iPad, and Mac, making PDF tasks easy and efficient.
Best for you if:
- • You need file management features specifically
- • Comprehensive PDF editor and reader for Apple devices (Mac, iPhone, iPad).
- • Offers advanced features like OCR, AI-powered scan enhancement, and extensive annotation tools.
| At a Glance |  PDF Expert | |
|---|---|---|
Price | Free + Paid | Free + Paid |
Best For | Proposal Software | File Management |
Rating | 87/100 | 87/100 |
| Feature | Proposify | PDF Expert |
|---|---|---|
| Pricing Model | Freemium | Freemium |
| Editorial Score | 87 | 87 |
| Community Rating | No ratings yet | No ratings yet |
| Total Reviews | 0 | 0 |
| Community Upvotes | 0 | 0 |
| Categories | Proposal SoftwareE-Signature | File ManagementE-Signature |
Understanding the Differences
Both Proposify and PDF Expert solve similar problems, but they approach them differently.Proposify positions itself as "streamline your sales process with professional, branded proposals from conversation to close." while PDF Expertfocuses on "the go-to pdf editor and reader for iphone, ipad, and mac, making pdf tasks easy and efficient.". These differences matter depending on what you're trying to accomplish.
When to Choose Proposify
Proposify makes sense if you're looking for a budget-friendly option with a free tier solution.
When to Choose PDF Expert
PDF Expert is worth considering if you need a flexible option with both free and paid tiers tool.
Who Should Use What?
Bootstrapped or small team?
When every dollar counts, Proposify lets you get started without pulling out your credit card.
We'd pick: Proposify
Growing fast?
Your team doubled last quarter and you need tools that won't break when you add 50 more people. PDF Expert is built for teams that are leveling up.
We'd pick: PDF Expert
Enterprise with complex needs?
You need SSO, compliance certifications, and a support team that picks up the phone. Both have enterprise tiers—compare their security features.
We'd pick: Proposify
Still not sure? Answer these 3 questions
How much can you spend?
Tight budget? Start free with Proposify, upgrade when you're ready.
Do you care what other users think?
Both have similar review counts. Read a few before you commit.
Expert opinion or crowd wisdom?
Our team rated Proposify higher (87/100). But the community has upvoted PDF Expert more (0 votes). Pick your source of truth.
Key Takeaways
What Proposify Does Better
- Our recommendation for most use cases
Consider PDF Expert If
- You want to start free and scale later
- Its specific features better match your workflow
- You prefer its interface or design approach
The Bottom Line
If we had to pick one, we'd go with Proposify (87/100). But the honest answer is that "better" depends on your situation. Proposify scores higher in our analysis, but PDF Expert might be the right choice if its specific strengths align with what you need most. Take advantage of free trials to test both before committing.
Frequently Asked Questions
Is Proposify or PDF Expert better?
Based on our analysis, Proposify scores higher with 87/100. Proposify isfreemium while PDF Expert is freemium. The best choice depends on your specific needs and budget. We recommend testing both with free trials if available.
Can I switch from Proposify to PDF Expert easily?
Migration difficulty varies. Check if both tools support data export/import in compatible formats. Some tools offer migration assistance or have integration partners who can help with the transition.
Do Proposify and PDF Expert offer free trials?
Most software in this category offers free trials or free tiers. Proposify is freemium with a free tier.PDF Expert is freemium with a free tier. Visit their websites for current trial offers.