Tot vs Capacities: Which Should You Choose in 2026?
Choosing between Tot and Capacities comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Tot
Your tiny text companion for Apple devices.
Best for you if:
- • You need something completely free
- • Collect and edit text across Mac, iPhone, iPad, and Apple Watch.
- • Seamlessly syncs text via iCloud for ubiquitous access.
Capacities
Object-based note-taking
Best for you if:
- • You want the higher-rated option (8.1/10 vs 0.0/10)
- • Capacities is a note-taking app that organizes information as objects with types
- • It structures notes as books, people, projects, and custom object types
| At a Glance |  Tot |  Capacities |
|---|---|---|
Price | Free | Free + Paid |
Best For | Note-Taking | Note-Taking |
Rating | —/100 | 81/100 |
| Feature | Tot | Capacities |
|---|---|---|
| Pricing Model | Free | Freemium |
| Editorial Score | — | 81 |
| Community Rating | No ratings yet | No ratings yet |
| Total Reviews | 0 | 0 |
| Community Upvotes | 0 | 0 |
| Categories | Note-TakingWriting Apps | Note-TakingMind Mapping |
Understanding the Differences
Both Tot and Capacities solve similar problems, but they approach them differently.Tot positions itself as "your tiny text companion for apple devices." while Capacitiesfocuses on "object-based note-taking". These differences matter depending on what you're trying to accomplish.
When to Choose Tot
Tot makes sense if you're looking for a completely free solution.
When to Choose Capacities
Capacities is worth considering if you need a flexible option with both free and paid tiers tool. Scoring 81/100, it edges ahead in our evaluation.
Who Should Use What?
Bootstrapped or small team?
When every dollar counts, Tot lets you get started without pulling out your credit card.
We'd pick: Tot
Growing fast?
Your team doubled last quarter and you need tools that won't break when you add 50 more people. Capacities is built for teams that are leveling up.
We'd pick: Capacities
Enterprise with complex needs?
You need SSO, compliance certifications, and a support team that picks up the phone. Both have enterprise tiers—compare their security features.
We'd pick: Capacities
Still not sure? Answer these 3 questions
How much can you spend?
Nothing at all? Tot is completely free.
Do you care what other users think?
Both have similar review counts. Read a few before you commit.
Expert opinion or crowd wisdom?
Our team rated Capacities higher (81/100). But the community has upvoted Capacities more (0 votes). Pick your source of truth.
Key Takeaways
What Capacities Does Better
- Higher overall score (81/100)
- Our recommendation for most use cases
Consider Tot If
- You need a completely free solution
- Its specific features better match your workflow
- You prefer its interface or design approach
The Bottom Line
If we had to pick one, we'd go with Capacities (81/100). But the honest answer is that "better" depends on your situation. Capacities scores higher in our analysis, but Tot might be the right choice if its specific strengths align with what you need most. Take advantage of free trials to test both before committing.
Frequently Asked Questions
Is Tot or Capacities better?
Based on our analysis, Capacities scores higher with 81/100. Tot isfree while Capacities is freemium. The best choice depends on your specific needs and budget. We recommend testing both with free trials if available.
Can I switch from Tot to Capacities easily?
Migration difficulty varies. Check if both tools support data export/import in compatible formats. Some tools offer migration assistance or have integration partners who can help with the transition.
Do Tot and Capacities offer free trials?
Most software in this category offers free trials or free tiers. Tot is completely free.Capacities is freemium with a free tier. Visit their websites for current trial offers.