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Optix

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Automation-first software for coworking and flex spaces to save time and scale your business.

Workflow AutomationInvoicingCRMMembership Sites
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Reviews onG2Capterra
42 reviews tracked

The Bottom Line

Entry price

Paid plans only

Biggest pro

Powerful, built-in automation engine for end-to-end workflows.

Biggest con

Specific pricing details are not publicly available.

TL;DR - Optix

  • Automates end-to-end workflows for coworking and flex spaces.
  • Engages members through a branded mobile app and community features.
  • Supports business growth with lead conversion, multi-location management, and analytics.
Pricing: Paid only
Best for: Enterprises & pros
4.8/5 across review platforms

What is Optix?

Editorial review
Optix is an automation-first software solution specifically designed for coworking and flexible workspace operators. It streamlines operations by automating workflows across the entire member journey, from lead conversion and onboarding to booking, invoicing, and retention. The platform aims to free up staff for higher-value interactions by putting manual, repetitive tasks on autopilot. Optix caters to a variety of flexible space types, including traditional coworking spaces, co-warehousing, medical coworking, golf simulators, shared kitchens, and salons. It provides tools for engaging members through a white-labeled mobile app, community features, and automated communications. The software also supports business growth by helping attract new members, manage multiple locations, and optimize decision-making through analytics. Its modular design allows for customization to fit the unique needs of different flex spaces.

Available on: Web, iOS, Android

how we evaluateSourceoptixapp.com ↗

Pros & Cons

Pros

  • Powerful, built-in automation engine for end-to-end workflows.
  • White-labeled and highly customizable platform.
  • Industry-leading UI/UX for members through a dedicated mobile app.
  • Comprehensive feature set covering sales, operations, and member engagement.
  • Designed for various flex space types beyond traditional coworking.

Cons

  • Specific pricing details are not publicly available.
  • Requires a demo to access the free trial, not immediately self-serve.

Ratings Across the Web

4.8(42 reviews)
G227 reviews
4.7/5
Capterra15 reviews
4.9/5

Ratings aggregated from independent review platforms. Learn more

Key Features

Desk Booking AutomationResource BookingMeeting Room BookingAutomated Billing & PaymentsAutomated InvoicingIssue ReportingCRMAutomated Check-ins

Pricing Plans

Free Trial

Pricing checked Jul 8, 2026

Essentials

$229 USD/mo

  • 50 Active Users
  • Room and desk bookings
  • Resource management
  • Billing & payments
  • Reporting and analytics
  • All integrations
  • Marketplace

Essentials

$197 USD/mo billed yearly

  • 50 Active Users
  • Room and desk bookings
  • Resource management
  • Billing & payments
  • Reporting and analytics
  • All integrations
  • Marketplace

Pro

$349 USD/mo

  • All Essential features
  • 100 Active Users
  • Push Notifications
  • API access & webhooks

Pro

$299 USD/mo billed yearly

  • All Essential features
  • 100 Active Users
  • Push Notifications
  • API access & webhooks

Grow

$579 USD/mo

  • All Pro features
  • 250 Active Users
  • Lower Active User fees
  • White-glove onboarding
  • Lower Location fees
  • Unlimited leads
  • Priority support
  • Visitor Management

Grow

$498 USD/mo billed yearly

  • All Pro features
  • 250 Active Users
  • Lower Active User fees
  • White-glove onboarding
  • Lower Location fees
  • Unlimited leads
  • Priority support
  • Visitor Management

Scale

Custom

  • All Grow features
  • 500+ Active Users
  • White-labeled mobile app
  • Lower Active User fees
  • Lower Location fees
  • Dedicated Success Manager
  • Early access to new features
  • Exclusive perks
Calculate your costView full pricing

How Optix's pricing compares

At $197/mo, Optix is the most premium of its 2 direct competitors.

OfficeRnD
$10
Cobot
$19
Optix
$197

Entry paid plan, monthly. Pricing checked Jul 8, 2026.

Reviews

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4.8/5

Across 42 verified user reviews on G2, Capterra

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Best Optix Alternatives

Top alternatives based on features, pricing, and user needs.

OfficeRnD logo
OfficeRnDFreemium

Powering flexible working with a customizable platform for coworking and hybrid workplace management.

4.7
Nexudus logo
NexudusPaid

Automate coworking space operations, bookings, and memberships for seamless management.

4.3
Cobot logo
CobotPaid

Intuitive coworking management software to operate your space and grow your community.

4.1
See all workflow automation tools →

Still deciding?

Most buyers shortlist 2 or 3 tools before committing. Pull a side-by-side comparison or browse the full alternatives shortlist below.

Optix vs OfficeRnDHead-to-head: features, pricing, who winsOptix vs NexudusHead-to-head: features, pricing, who winsOptix vs CobotHead-to-head: features, pricing, who wins

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Optix FAQ

How does Optix's automation engine specifically enhance the member journey from lead to retention?

Optix's automation engine enhances the member journey by automating lead nurturing and follow-ups, streamlining the onboarding process, managing booking and invoicing, and facilitating upsells for services and amenities. This end-to-end automation ensures a smooth experience for members and reduces manual workload for operators.

What types of flexible spaces, beyond traditional coworking, can effectively utilize Optix?

Optix is designed to be modular and flexible, supporting a wide range of spaces including co-warehousing, medical coworking, golf simulator facilities, shared kitchens, and salons. Its customizable settings allow it to adapt to the unique operational needs of these diverse environments.

Can Optix manage multiple physical locations from a single administrative interface?

Yes, Optix includes a Multi-location Management feature that allows operators to oversee and manage all their locations from a single dashboard, providing a unified view and control over their entire portfolio of spaces.

What specific functionalities does the white-labeled mobile app offer to members?

The white-labeled mobile app allows members to seamlessly manage bookings for desks, resources, and meeting rooms, handle payments, communicate with the community via a directory and messaging, view community feeds, and check in. It also provides access to promoted amenities, perks, and events.

How quickly can a new operator expect to fully implement and go live with Optix?

Operators can typically expect to be fully up and running with Optix within 30 days or less from the time of signing up. This rapid deployment is supported by dedicated onboarding specialists who guide users through the entire setup process.

Source: optixapp.com

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