Shoeboxed
UnclaimedTurn receipts into data for expense reporting, tax prep, and mileage tracking.
Visit WebsiteTL;DR - Shoeboxed
- Digitizes and organizes receipts for easy expense tracking and tax preparation.
- Offers multiple submission methods including mail-in service, mobile app, and email.
- Provides human-verified data extraction, categorization, and audit-proof reporting.
Pricing: Paid only
Best for: Enterprises & pros
4.4/5 across review platforms
What is Shoeboxed?
Shoeboxed is a comprehensive receipt scanning and organization service designed to help individuals, freelancers, small businesses, and accountants manage their expenses efficiently. It transforms physical and digital receipts into organized, human-verified data, making bookkeeping and tax preparation significantly easier.
The service offers multiple ways to submit receipts, including mailing them in a prepaid "Magic Envelope," uploading via mobile app, emailing, using a Gmail plugin for auto-import, or drag-and-dropping files. Once submitted, Shoeboxed extracts key information like vendor, total, date, and sales tax, categorizes it into 15 standard tax categories (or custom ones), and stores it in a cloud-based dashboard. Users can then generate audit-proof expense reports, track mileage, and integrate with popular accounting software like QuickBooks Online and Xero, ensuring they are always ready for tax season or audits.
Available on: Web, iOS, Android
Pros & Cons
Pros
- Eliminates manual data entry and paper clutter.
- Human verification ensures high accuracy of extracted data.
- Multiple convenient methods for submitting receipts.
- Generates audit-proof reports for tax compliance.
- Integrates with popular accounting software.
Cons
- No free tier, only a paid subscription model.
- Refund policy has a caveat for Magic Envelope usage.
- Limited digital scan storage duration on some plans (2-3 years).
Ratings Across the Web
4.4(257 reviews)
Ratings aggregated from independent review platforms. Learn more
Key Features
Receipt scanning via mobile app (iOS & Android)Mail-in receipt scanning service (Magic Envelope™)Email receipt forwardingGmail plugin for auto-importing digital receiptsDrag-and-drop receipt uploadOCR technology for text extractionHuman-verified data extraction (vendor, total, date, sales tax, payment type)Automatic categorization into 15 tax categories
Pricing Plans
Free TrialPricing checked Aug 4, 2026
Starter
$97/yr
- 30 digital scans per month (360 per year)
- 20 paper scans per year
- 1 Magic Envelope per Year
- Unlimited mileage tracking
- iOS & Android app included
- 2 Years Digital Scan Storage
- 1 User
- Audit proof reports & CSV export
- Email support
Pro
$297/yr
- 200 digital scans per month (2,400 per year)
- 60 paper scans per quarter (240 per year)
- 1 Magic Envelope each Quarter
- Unlimited mileage tracking (3 users)
- iOS & Android app included
- Gmail receipt sync
- 3 Years Digital Scan Storage
- 3 users
- Accounting integrations (QuickBooks Online/Xero)
- Audit proof reports & CSV export
- Email + phone support
Plus
$797/yr
- 750 digital scans per month (9,000 per year)
- 50 paper scans per month (600 per year)
- 1 Magic Envelope per month
- Unlimited mileage tracking (10 users)
- iOS & Android app included
- Gmail receipt sync
- 3 Years Digital Scan Storage
- 10 users
- Accounting integrations (QuickBooks Online/Xero)
- Audit proof reports & CSV export
- Priority email + phone support
Starter
$9/mo
- 30 digital scans per month (360 per year)
- 20 paper scans per year
- 1 Magic Envelope per Year
- Unlimited mileage tracking
- iOS & Android app included
- 2 Years Digital Scan Storage
- 1 user
- Audit proof reports & CSV export
- Email support
Pro
$29/mo
- 200 digital scans per month (2,400 per year)
- 60 paper scans per quarter (240 per year)
- 1 Magic Envelope each Quarter
- Unlimited mileage tracking (3 users)
- iOS & Android app included
- Gmail receipt sync
- 3 Years Digital Scan Storage
- 3 users
- Accounting integrations (QuickBooks Online/Xero)
- Audit proof reports & CSV export
- Email + phone support
Plus
$79/mo
- 750 digital scans per month (9,000 per year)
- 50 paper scans per month (600 per year)
- 1 Magic Envelope per month
- Unlimited mileage tracking (10 users)
- iOS & Android app included
- Gmail receipt sync
- 3 Years Digital Scan Storage
- 10 users
- Accounting integrations (QuickBooks Online/Xero)
- Audit proof reports & CSV export
- Priority email + phone support
Paper Plus
$1,997/year
- 500 digital scans per month (6,000 per year)
- 200 paper scans per month (2,400 per year)
- 2 Magic Envelopes per month
- Unlimited mileage tracking (10 users)
- iOS & Android app included
- Gmail receipt sync
- 3 Years Digital Scan Storage
- 10 users
- Accounting integrations (QuickBooks Online/Xero)
- Audit proof reports & CSV export
- Priority email + phone support
Paper Plus
$179/month
- 500 digital scans per month
- 200 paper scans per month
- 2 Magic Envelopes per month
- Unlimited mileage tracking (10 users)
- iOS & Android app included
- Gmail receipt sync
- 3 Years Digital Scan Storage
- 10 users
- Accounting integrations (QuickBooks Online/Xero)
- Audit proof reports & CSV export
- Priority email + phone support
Reviews
4.4/5
Across 257 verified user reviews on capterra, g2
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Shoeboxed FAQ
How does Shoeboxed help with tax preparation?
Shoeboxed transforms physical and digital receipts into organized, human-verified data, categorizing expenses into 15 standard tax categories or custom ones. This organized data allows users to generate audit-proof expense reports, making tax preparation significantly easier and ensuring readiness for tax season.
Which teams benefit most from using Shoeboxed?
Shoeboxed is designed for individuals, freelancers, small businesses, and accountants who need to manage expenses efficiently. It helps teams reduce manual data entry and paper clutter, streamlining bookkeeping and expense reporting processes.
How does Shoeboxed compare to Expensify for receipt management?
Shoeboxed offers human verification of extracted data, which helps ensure high accuracy for receipt information. It also provides a unique 'Magic Envelope' service for mailing in physical receipts, alongside digital submission options.
What kind of limitations should users be aware of with Shoeboxed?
Shoeboxed operates on a paid subscription model without a free tier, and its refund policy has specific conditions related to 'Magic Envelope' usage. Additionally, some plans may have limited digital scan storage duration, typically 2-3 years.
How is Shoeboxed priced?
Shoeboxed is offered as a paid product and does not include a permanently free tier. Access to its features and services requires a subscription.
Can Shoeboxed integrate with existing accounting software?
Yes, Shoeboxed integrates with popular accounting software such as QuickBooks Online and Xero. This integration allows for seamless data transfer and helps ensure users are always ready for audits by connecting expense data with their accounting systems.
What are the different methods for submitting receipts to Shoeboxed?
Users can submit receipts to Shoeboxed through various convenient methods, including mailing them in a prepaid 'Magic Envelope', uploading via the mobile app, emailing, using a Gmail plugin for auto-import, or drag-and-dropping files directly.
Source: shoeboxed.com