4.3 /5 across G2 and Capterra · 28,658 ratings, Sep 2026
Key features
- Video conferencing
- Screen sharing
- Recording
Pros
- Reliable video conferencing
- Good for business
Cons
- Expensive
- UI dated
12 Best Screen Sharing Tools for Small Businesses (2026)
Data compiled by Toolradar Updated How we rate
The 12 highest-ranked tools on our screen sharing tools list, shown for small businesses.
Key Takeaways
- GoTo Meeting is our overall pick for screen sharing tools for small businesses in 2026. Google Meet is our free pick. Overall pick: Cheapest paid plan Professional, $12/mo. Rated 4.3/5 across G2 and Capterra (28,658 ratings, Sep 2026). Free pick: Free plan; cheapest paid plan Business Starter, $7/mo (billed yearly). Rated 4.4/5 across G2 and Trustpilot (2,964 ratings, Sep 2026).
- We evaluated 19 screen sharing tools, then kept the 12 that rank highest.
- 7 of the 12 tools listed here have a free plan.
- screen sharing tools tracked
- 19
- of 12 have a free plan
- 7
- median cheapest paid plan per month
- $18.99
Ranked by editorial score plus external signals (G2/Capterra review volume and rating, and media mentions). Pricing checked November 2026. Methodology Editorial policy
At a glance: 12 Screen Sharing Tools for Small Businesses
All 12 picks compared, prices as of November 2026. Scroll sideways on small screens.
| # | Tool | Pricing | Starting price | Rating |
|---|---|---|---|---|
| 1 |  | Paid | Professional, $12/mo | 4.3 (28,658) G2/Capterra, Sep 2026 |
| 2 |  | Free plan | Business Starter, $7/mo (billed yearly) | 4.4 (2,964) G2/Trustpilot, Sep 2026 |
| 3 |  | Paid | Solo, $28.90/mo | 4.5 (2,899) PeerSpot/G2/Capterra, Sep 2026 |
| 4 |  | Free plan | Essential, $18.99/mo | 4.7 (409) G2/Capterra, Sep 2026 |
| 5 |  | Paid | Solo, $29/mo | 4.9 (311) SourceForge/G2, Sep 2026 |
| 6 |  | Paid | Self-Service, $500/mo | 4.6 (348) G2/SourceForge, Sep 2026 |
| 7 | Paid | Teams, $30/mo | 4.6 (49) Capterra, Sep 2026 | |
| 8 |  | 100% free | No paid plan | 4.2 (53) G2, Sep 2026 |
| 9 |  | Free plan | Individuals (Warp), $9.99/mo | 4.7 (26) G2, Aug 2026 |
| 10 |  | Free plan | Not published | 4.4 (26) G2/Capterra, Sep 2026 |
| 11 |  | Free plan | Individual, $11.88/mo (billed yearly) | 2.9 (6) Trustpilot, Aug 2026 |
| 12 |  | 100% free | No paid plan | n/a |
Detailed picks: Screen Sharing Tools for Small Businesses
4.4 /5 across G2 and Trustpilot · 2,964 ratings, Sep 2026
Key features
- Video conferencing
- Screen sharing
- Live captions
Pros
- Free for personal use
- Google integration
Cons
- Limited features on free
- Requires Google account
4.5 /5 across PeerSpot, G2 and Capterra · 2,899 ratings, Sep 2026
Key features
- Remote desktop, file transfer, remote print, session recording
- Free personal-use license
- Solo: 1 user, 1 outgoing connection, up to 100 managed devices
Pros
- Free personal license for occasional home use
- Public Solo / Standard / Advanced prices on anydesk.com/en/pricing
Cons
- Paid plans are annual, paid up front
- Standard starts with only one concurrent outgoing connection
4.7 /5 across G2 and Capterra · 409 ratings, Sep 2026
Key features
- Live streaming
- Browser-based
- Multistreaming
Pros
- Easy to use
- Multi-platform streaming
Cons
- Branding on free
- Recording limits
4.9 /5 across SourceForge and G2 · 311 ratings, Sep 2026
Key features
- Instant Screen Sharing (no download for viewer)
- Monitor Engagement (viewer attention tracking)
- Remote Control (for presenter or viewer)
Pros
- Extremely easy for prospects to join screen shares (no downloads).
- Significantly reduces friction in sales presentations.
Cons
- Remote control for presenters is currently Windows-only.
- Meeting limits apply to Team plans, requiring stacking for more usage.
4.6 /5 across G2 and SourceForge · 348 ratings, Sep 2026
Key features
- Customer engagement
- Live chat
- Video chat
Pros
- Live chat platform
- Good for support
Cons
- Expensive
- Per-agent pricing
4.6 /5 on Capterra · 49 ratings, Sep 2026
Key features
- High-fidelity screen sharing up to 5K resolution
- End-to-end encrypted audio, video, and screen data
- One-click remote control switching between participants
Pros
- Exceptionally crisp screen sharing makes reading remote code effortless
- End-to-end encryption keeps sessions off third-party servers
Cons
- No Linux support beyond an early alpha release
- No free tier, only a 14-day trial before payment is required
4.2 /5 on G2 · 53 ratings, Sep 2026
Key features
- Remote access to your computer from another computer, phone, or tablet
- Screen sharing for real-time collaboration
- Remote support by connecting to another computer
Pros
- Free to use with no subscription
- Cross-platform support for computer, Android, and iOS
Cons
- Requires a Google account and internet connection
- May lack advanced features found in paid remote desktop solutions
4.7 /5 on G2 · 26 ratings, Aug 2026
Key features
- Remote desktop gaming
- Low latency
- Multi-user sessions
Pros
- Low-latency remote desktop
- Good for gaming
Cons
- Gaming focused
- Hardware requirements
10
CoScreen
Free planCollaborative screen sharing for technical teams to pair program and debug together.
4.4 /5 across G2 and Capterra · 26 ratings, Sep 2026
Key features
- Multi-user editing and control of any shared application
- Multi-display screen sharing (share specific windows, keep others private)
- Collaborative terminal for shared command execution and debugging
Pros
- Significantly speeds up pair programming and debugging sessions.
- Allows for deep, simultaneous collaboration on any application.
Cons
- Currently only available for macOS, with Windows and Linux on a waitlist.
2.9 /5 on Trustpilot · 6 ratings, Aug 2026
Key features
- Open-source remote desktop client
- Optional self-hosted server
- Server Pro web console, 2FA, audit
Pros
- You can read the client source and self-host. That is the reason to pick it over TeamViewer or AnyDesk.
- Printed Server Pro prices. Individual and Basic are on the public pricing page.
Cons
- Self-hosting is ops work. The free OSS server has no web console.
- Server Pro is annual. It is not a cloud remote-desktop subscription you can cancel next month.
12
Cloakly
100% freeHide personal apps and sensitive windows during screen shares for a clean, professional view.
Key features
- Hide specific windows from screen share while keeping them usable
- Works with Zoom, Teams, Discord, and OBS
- Hidden apps remain visible and interactive on your screen only
Pros
- Prevents accidental exposure of personal or sensitive content during screen shares
- Hidden windows stay fully usable, no workflow interruption
Cons
- Windows-only, no macOS or Linux support
- Solo developer project with limited support resources
How we ranked these Screen Sharing Tools for Small Businesses
Step 1
Filter the catalog
We start from our ranked list of 19 screen sharing tools and drop tools rated below 3.5/5 on 10 or more reviews.
Step 2
Score each tool
Editorial scoring on utility, UX, value, support, and innovation, then layered with external signals: G2/Capterra review volume and rating, and media mentions.
Step 3
Keep the top 12
We rank by combined score and surface the top 12 so the list stays scannable. Pricing is re-checked on rotation and the page refreshes hourly so picks stay current.
Challenges Small Businesses face
- Software ROI is required to be visible in 6-12 months
- Bookkeeping done annually means cash flow surprises mid-year
- Reviews + reputation drive customer acquisition but most owners don't systematically collect
- Owner-operator does too much manually (invoicing, follow-up, scheduling)
- Tool stack accumulates over years; quarterly audit + cancellation is rare
What to prioritize when picking a tool
- Accounting (QuickBooks Online, Xero) with monthly cadence
- CRM matched to your sales cycle (Pipedrive, HubSpot, Copper)
- Reviews + reputation automation (Birdeye, Podium, NiceJob)
- Payment processing with low fees (Square, Stripe, Helcim)
- Industry-specific vertical software where it earns its keep
Frequently asked questions
Which screen sharing tools are best for small businesses in 2026?
GoTo Meeting ranks first in our screen sharing tools list for small businesses, rated 4.3/5 across 28,658 ratings aggregated from G2/Capterra. Strong runners-up are Google Meet, AnyDesk, StreamYard.
Are there free screen sharing tools for small businesses?
Yes. Google Meet, StreamYard, Chrome Remote Desktop offer a free plan. 7 of the 12 tools on this page have a free plan in our data.
How did we pick these screen sharing tools?
We started from our ranked list of screen sharing tools (19 tracked) and dropped tools rated below 3.5/5 on 10 or more reviews. The top 12 are shown in the same order as our main screen sharing tools ranking (editorial score plus G2/Capterra review volume and rating, and media mentions).
How often is this list updated?
We refresh editorial scores and pricing weekly. Tool pricing is re-checked on a rotation that touches every tool roughly monthly. The prices on this page are as of November 2026.
Cite this page: Toolradar, "12 Best Screen Sharing Tools for Small Businesses (2026)", updated November 2026, https://toolradar.com/best/screen-sharing/for/small-businesses
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