Agenda vs Capacities: Which Should You Choose in 2026?
Choosing between Agenda and Capacities comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Agenda
Notes meets Calendar: Organize your days and drive projects forward with integrated note-taking.
Best for you if:
- • Integrates notes with calendar events for a complete timeline view.
- • Offers rich text editing, attachments, and powerful organization features.
Capacities
Object-based note-taking
Best for you if:
- • You want the higher-rated option (8.1/10 vs 0.0/10)
- • Capacities is a note-taking app that organizes information as objects with types
- • It structures notes as books, people, projects, and custom object types
| At a Glance |  Agenda |  Capacities |
|---|---|---|
Price | Free + Paid | Free + Paid |
Best For | Note-Taking | Note-Taking |
Rating | —/100 | 81/100 |
| Feature | Agenda | Capacities |
|---|---|---|
| Pricing Model | Freemium | Freemium |
| Editorial Score | — | 81 |
| Community Rating | No ratings yet | No ratings yet |
| Total Reviews | 0 | 0 |
| Community Upvotes | 0 | 0 |
| Categories | Note-TakingCalendar | Note-TakingMind Mapping |
Understanding the Differences
Both Agenda and Capacities solve similar problems, but they approach them differently.Agenda positions itself as "notes meets calendar: organize your days and drive projects forward with integrated note-taking." while Capacitiesfocuses on "object-based note-taking". These differences matter depending on what you're trying to accomplish.
When to Choose Agenda
Agenda makes sense if you're looking for a budget-friendly option with a free tier solution.
When to Choose Capacities
Capacities is worth considering if you need a flexible option with both free and paid tiers tool. Scoring 81/100, it edges ahead in our evaluation.
Who Should Use What?
Bootstrapped or small team?
When every dollar counts, Agenda lets you get started without pulling out your credit card.
We'd pick: Agenda
Growing fast?
Your team doubled last quarter and you need tools that won't break when you add 50 more people. Capacities is built for teams that are leveling up.
We'd pick: Capacities
Enterprise with complex needs?
You need SSO, compliance certifications, and a support team that picks up the phone. Both have enterprise tiers—compare their security features.
We'd pick: Capacities
Still not sure? Answer these 3 questions
How much can you spend?
Tight budget? Start free with Agenda, upgrade when you're ready.
Do you care what other users think?
Both have similar review counts. Read a few before you commit.
Expert opinion or crowd wisdom?
Our team rated Capacities higher (81/100). But the community has upvoted Capacities more (0 votes). Pick your source of truth.
Key Takeaways
What Capacities Does Better
- Higher overall score (81/100)
- Our recommendation for most use cases
Consider Agenda If
- You want to start free and scale later
- Its specific features better match your workflow
- You prefer its interface or design approach
The Bottom Line
If we had to pick one, we'd go with Capacities (81/100). But the honest answer is that "better" depends on your situation. Capacities scores higher in our analysis, but Agenda might be the right choice if its specific strengths align with what you need most. Take advantage of free trials to test both before committing.
Frequently Asked Questions
Is Agenda or Capacities better?
Based on our analysis, Capacities scores higher with 81/100. Agenda isfreemium while Capacities is freemium. The best choice depends on your specific needs and budget. We recommend testing both with free trials if available.
Can I switch from Agenda to Capacities easily?
Migration difficulty varies. Check if both tools support data export/import in compatible formats. Some tools offer migration assistance or have integration partners who can help with the transition.
Do Agenda and Capacities offer free trials?
Most software in this category offers free trials or free tiers. Agenda is freemium with a free tier.Capacities is freemium with a free tier. Visit their websites for current trial offers.