Egnyte vs M-Files: Which is Better in 2026?
Choosing between Egnyte and M-Files comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Egnyte
AI-powered content cloud for secure enterprise file sharing, collaboration, and governance.
Best for you if:
- • You need cloud storage features specifically
- • AI-powered secure content collaboration and governance for enterprises.
- • Centralizes files, streamlines workflows, and ensures compliance across industries.
M-Files
AI-powered, metadata-driven document management for context-first work.
Best for you if:
- • You need file management features specifically
- • Metadata-driven document management eliminates folder-based chaos.
- • AI-powered automation streamlines workflows and enhances document search.
| At a Glance |  Egnyte |  M-Files |
|---|---|---|
Starts at | $22/moBusiness | $65/moEssentials |
Best For | Cloud Storage | File Management |
Rating | 4.4/5 | 4.4/5 |
Choose Egnyte or M-Files?
Choose Egnyte if
AI-powered content cloud for secure enterprise file sharing, collaboration, and governance.
- Enhances productivity with AI-driven insights and automation
- Ensures robust data security and compliance for various industries
- Facilitates seamless collaboration on large and complex files across distributed teams
- Your work is cloud storage-shaped, not file management-shaped
Choose M-Files if
AI-powered, metadata-driven document management for context-first work.
- Eliminates information silos and improves document discoverability with context-first approach
- Enhances workflow efficiency and accuracy through automation
- Strengthens security and compliance with robust access controls and audit trails
- Your work is file management-shaped, not cloud storage-shaped
| Feature | Egnyte | M-Files |
|---|---|---|
| Pricing Model | Paid | Paid |
| User Rating | ★4.4/5 1,241 reviews | ★4.4/5 618 reviews |
| Categories | Cloud StorageSecurity | File ManagementWorkflow Automation |
In-Depth Analysis
Egnyte
AI-powered content cloud for secure enterprise file sharing, collaboration, and governance.
Strengths
- +Enhances productivity with AI-driven insights and automation
- +Ensures robust data security and compliance for various industries
- +Facilitates seamless collaboration on large and complex files across distributed teams
- +Reduces IT infrastructure costs by replacing traditional file servers and VPNs
- +Offers industry-specific solutions tailored to unique business needs
Weaknesses
- -No free tier mentioned, suggesting it might be a significant investment for smaller businesses
- -Focus on enterprise features might lead to complexity for simpler use cases
Key features
M-Files
AI-powered, metadata-driven document management for context-first work.
Strengths
- +Eliminates information silos and improves document discoverability with context-first approach
- +Enhances workflow efficiency and accuracy through automation
- +Strengthens security and compliance with robust access controls and audit trails
- +Seamlessly integrates with existing Microsoft 365 environments
- +Offers dedicated client collaboration portals via Hubshare for improved external engagement
Weaknesses
- -Pricing is subscription-based and requires direct contact for a custom quote, which may not be transparent upfront
- -Requires integration and setup, which might involve a learning curve for new users
Key features
Pricing: Egnyte vs M-Files
| Plan | Egnyte | M-Files |
|---|---|---|
| Tier 1 | $22 / User / Month Business | €65/seat Essentials |
| Tier 2 | $38 / User / Month Enterprise Lite | Contact Sales Enterprise |
| Tier 3 | $46 / User / Month Elite | N/A |
| Tier 4 | Contact Us Ultimate | N/A |
Pricing verified from each vendor's public pricing page. Compare in detail on Egnyte pricing and M-Files pricing.
Who Should Use What?
On a budget?
Both are paid. Compare plans on their websites.
Go with: Egnyte
Want the highest-rated option?
Egnyte: 4.4/5 (1,241 reviews). M-Files: 4.4/5 (618 reviews).
Go with: Egnyte
Value user reviews?
Egnyte: 1,241 reviews (4.4/5). M-Files: 618 reviews (4.4/5).
Go with: Egnyte
3 Questions to Help You Decide
What's your budget?
Both are paid. Pricing won't help you decide here.
What's your use case?
Egnyte is a cloud storage tool. M-Files is in file management. Pick the category that matches your needs.
How important are ratings?
Both are rated 4.4/5.
Key Takeaways
Egnyte
- Larger review base (1,241 reviews)
- Our pick for this comparison
M-Files
- Better fit for file management
The Bottom Line
Egnyte is our pick.
Frequently Asked Questions
Is Egnyte or M-Files better?
Egnyte is rated in our evaluation. Both are paid.
What are Egnyte and M-Files used for?
Egnyte: AI-powered content cloud for secure enterprise file sharing, collaboration, and governance.. M-Files: AI-powered, metadata-driven document management for context-first work..
What does Egnyte cost vs M-Files?
Egnyte is a paid tool. M-Files is a paid tool. Visit their websites for detailed pricing.