Egnyte vs M-Files: Pricing and Ratings Compared (2026)
Entry prices and free plans as read on each vendor's pricing page, and user ratings as published on review sites, for Egnyte and M-Files side by side. This page compares data; it is not a hands-on review.
On the data: On the data below, Egnyte leads on lower entry price. We do not name an overall winner for this pair.
Short on time? Here's the quick answer
Based on published vendor pricing and features and on public review data, here's who should pick what:
Egnyte
AI-powered content cloud for secure enterprise file sharing, collaboration, and governance.
Best for you if:
- • You want enhances productivity with AI-driven insights and automation
M-Files
AI-powered, metadata-driven document management for context-first work.
Best for you if:
- • You want eliminates information silos and improves document discoverability with context-first approach
| At a Glance | Egnyte | M-Files |
|---|---|---|
Starts at | From $22/user/mo, billed monthly Business plan | From $65/seat/mo, billed monthly Essentials plan |
Category | File Management Security | File Management Workflow Automation |
Rating | 4.4/5 G2 4.4 · Capterra 4.5 1,269 reviews | 4.4/5 Capterra 4.4 · G2 4.4 · SourceForge 4.3 615 reviews |
Free plan | No | No |
Watch out for | Potential seat minimums for enterprise tiers | Potential for high seat minimums |
Choose Egnyte or M-Files?
Choose Egnyte if
- You want enhances productivity with AI-driven insights and automation
- You want ensures robust data security and compliance for various industries
- Budget matters ($22/user/mo, billed monthly vs $65/seat/mo, billed monthly)
Choose M-Files if
- You want eliminates information silos and improves document discoverability with context-first approach
- You want enhances workflow efficiency and accuracy through automation
In-Depth Analysis
Egnyte
AI-powered content cloud for secure enterprise file sharing, collaboration, and governance.
It's best for mid-to-large enterprises needing robust security, compliance, and AI-powered content management.
Watch out
Potential seat minimums for enterprise tiers
Strengths
- Pro: Enhances productivity with AI-driven insights and automation
- Pro: Ensures robust data security and compliance for various industries
- Pro: Facilitates seamless collaboration on large and complex files across distributed teams
- Pro: Reduces IT infrastructure costs by replacing traditional file servers and VPNs
- Pro: Offers industry-specific solutions tailored to unique business needs
Weaknesses
- Con: No free tier mentioned, suggesting it might be a significant investment for smaller businesses
- Con: Focus on enterprise features might lead to complexity for simpler use cases
Key features
M-Files
AI-powered, metadata-driven document management for context-first work.
M-Files' Essentials tier at €65/seat seems expensive for basic document management, even with AI features, compared to market alternatives.
Watch out
Potential for high seat minimums
Strengths
- Pro: Eliminates information silos and improves document discoverability with context-first approach
- Pro: Enhances workflow efficiency and accuracy through automation
- Pro: Strengthens security and compliance with robust access controls and audit trails
- Pro: Seamlessly integrates with existing Microsoft 365 environments
- Pro: Offers dedicated client collaboration portals via Hubshare for improved external engagement
Weaknesses
- Con: Pricing is subscription-based and requires direct contact for a custom quote, which may not be transparent upfront
- Con: Requires integration and setup, which might involve a learning curve for new users
Key features
Plans and prices: Egnyte vs M-Files
| Tool | Plans and prices | Source |
|---|---|---|
| Egnyte |
| egnyte.com/pricing read Oct 31, 2026 |
| M-Files |
| m-files.com/prices read Nov 1, 2026 |
Prices as read on each vendor's own pricing page on the date shown. Plans are listed per tool and are not matched against the other tool's plans: a plan name or price in one column says nothing about the same row in the other. Details on Egnyte pricing and M-Files pricing.
Key Takeaways
Egnyte
- Lower entry price: $22/user/mo, billed monthly vs $65/seat/mo, billed monthly
M-Files
- Choose if you want AI-powered, metadata-driven document management for context-first work
What the data shows
On the data below, Egnyte leads on lower entry price. We do not name an overall winner for this pair.
- User ratings are within 0.2 points (4.4/5 from 1,269 reviews for Egnyte, 4.4/5 from 615 reviews for M-Files).
- Egnyte has the lower entry price: $22/user/mo, billed monthly (Business) against $65/seat/mo, billed monthly (Essentials) for M-Files.
Criteria: user rating (only above 20 reviews on both sides, gap of 0.2 or more), entry price (only on the same billing basis), free plan. How we rate
Frequently Asked Questions
How do Egnyte and M-Files compare in 2026?
On the data below, Egnyte leads on lower entry price. We do not name an overall winner for this pair. User ratings are within 0.2 points (4.4/5 from 1,269 reviews for Egnyte, 4.4/5 from 615 reviews for M-Files). Egnyte has the lower entry price: $22/user/mo, billed monthly (Business) against $65/seat/mo, billed monthly (Essentials) for M-Files.
What are Egnyte and M-Files used for?
Egnyte: AI-powered content cloud for secure enterprise file sharing, collaboration, and governance. M-Files: AI-powered, metadata-driven document management for context-first work.
What does Egnyte cost vs M-Files?
Egnyte's cheapest paid plan is Business at $22/user/mo, billed monthly. M-Files's cheapest paid plan is Essentials at $65/seat/mo, billed monthly. Prices read on the vendors' pricing pages, latest check Nov 1, 2026.
What's the main difference between Egnyte and M-Files?
Egnyte's main strength: enhances productivity with AI-driven insights and automation. M-Files's main strength: eliminates information silos and improves document discoverability with context-first approach.