Kolab Now vs Mailfence: Pricing and Ratings Compared (2026)
Entry prices and free plans as read on each vendor's pricing page, and user ratings as published on review sites, for Kolab Now and Mailfence side by side. This page compares data; it is not a hands-on review.
On the data: On the data below, Kolab Now leads on higher user rating. We do not name an overall winner for this pair.
Short on time? Here's the quick answer
Based on published vendor pricing and features and on public review data, here's who should pick what:
Kolab Now
Secure and private email, calendar, and file storage for individuals and teams.
Best for you if:
- • You want strong emphasis on privacy and data security
Mailfence
Secure and private email made in Belgium
Best for you if:
- • You want secure email
| At a Glance | Kolab Now | Mailfence |
|---|---|---|
Starts at | Free plan | Free plan, paid from $2.50/mo, billed monthly Base plan |
Category | Email Security | Communication Email |
Rating | 4.3/5 SourceForge 4.3 67 reviews | 3.8/5 Trustpilot 3.2 · Capterra 4.3 · G2 4.7 184 reviews |
Free plan | Yes | Yes |
Watch out for | n/a | Limited storage on lower paid tiers |
Choose Kolab Now or Mailfence?
Choose Kolab Now if
- You want strong emphasis on privacy and data security
- You want hosted in Switzerland under strict data protection laws
- You work in email, not communication
Choose Mailfence if
- You want secure email
- You want end-to-end encryption
- You work in communication, not email
In-Depth Analysis
Kolab Now
Secure and private email, calendar, and file storage for individuals and teams.
Strengths
- Pro: Strong emphasis on privacy and data security
- Pro: Hosted in Switzerland under strict data protection laws
- Pro: Uses open-source software for transparency
- Pro: Comprehensive suite of communication and collaboration tools
Weaknesses
- Con: No free tier available
- Con: May have a learning curve for users accustomed to mainstream services
Key features
Mailfence
Secure and private email made in Belgium
Mailfence's pricing is quite expensive, especially for the features offered at the Base ($2.5/month) and Entry ($7.5/month) tiers.
Watch out
Limited storage on lower paid tiers
Strengths
- Pro: Secure email
- Pro: End-to-end encryption
- Pro: Calendar included
- Pro: Belgium based
- Pro: Good privacy
Weaknesses
- Con: UI dated
- Con: Limited storage
- Con: Less features
- Con: Smaller provider
- Con: Mobile apps basic
Key features
Plans and prices: Kolab Now vs Mailfence
| Tool | Plans and prices | Source |
|---|---|---|
| Kolab Now | No plan prices on file | kolabnow.com/pricing |
| Mailfence |
| mailfence.com read Oct 18, 2026 |
Prices as read on each vendor's own pricing page on the date shown. Plans are listed per tool and are not matched against the other tool's plans: a plan name or price in one column says nothing about the same row in the other. Details on Kolab Now pricing and Mailfence pricing.
Key Takeaways
Kolab Now
- Higher user rating: 4.3/5 vs 3.8/5
Mailfence
- Choose if you want secure and private email made in Belgium
What the data shows
On the data below, Kolab Now leads on higher user rating. We do not name an overall winner for this pair.
- Kolab Now has the higher user rating (4.3/5 from 67 reviews for Kolab Now, 3.8/5 from 184 reviews for Mailfence).
- Mailfence starts at $2.50/mo, billed monthly; Kolab Now has no public paid plan price on file.
- Both have a free plan.
Criteria: user rating (only above 20 reviews on both sides, gap of 0.2 or more), entry price (only on the same billing basis), free plan. How we rate
Frequently Asked Questions
How do Kolab Now and Mailfence compare in 2026?
On the data below, Kolab Now leads on higher user rating. We do not name an overall winner for this pair. Kolab Now has the higher user rating (4.3/5 from 67 reviews for Kolab Now, 3.8/5 from 184 reviews for Mailfence). Mailfence starts at $2.50/mo, billed monthly; Kolab Now has no public paid plan price on file. Both have a free plan.
What are Kolab Now and Mailfence used for?
Kolab Now: Secure and private email, calendar, and file storage for individuals and teams. Mailfence: Secure and private email made in Belgium.
What does Kolab Now cost vs Mailfence?
Kolab Now has no public paid-plan price on file. Mailfence's cheapest paid plan is Base at $2.50/mo, billed monthly; it also has a free plan. Prices read on the vendors' pricing pages, latest check Oct 18, 2026.
What's the main difference between Kolab Now and Mailfence?
Kolab Now's main strength: strong emphasis on privacy and data security. Mailfence's main strength: secure email.