Proposify vs PROS: Which Should You Choose in 2026?
Choosing between Proposify and PROS comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Proposify
Streamline your sales process with professional, branded proposals from conversation to close.
Best for you if:
- • You want the higher-rated option (8.7/10 vs 8.6/10)
- • You want to try before committing
- • You need proposal software features specifically
- • Create professional, branded sales proposals quickly.
- • Streamline sales workflows and approval processes.
PROS
AI-driven pricing, real-time data, and automation to boost sales and enhance customer experiences.
Best for you if:
- • You need pricing optimization features specifically
- • Optimizes pricing strategies with AI and real-time data.
- • Streamlines digital selling and quoting processes.
| At a Glance |  PROS | |
|---|---|---|
Price | Free + Paid | Paid |
Best For | Proposal Software | Pricing Optimization |
Rating | 87/100 | 86/100 |
| Feature | Proposify | PROS |
|---|---|---|
| Pricing Model | Freemium | Paid |
| Editorial Score | 87 | 86 |
| Community Rating | No ratings yet | No ratings yet |
| Total Reviews | 0 | 0 |
| Community Upvotes | 0 | 0 |
| Categories | Proposal SoftwareE-Signature | Pricing OptimizationSales Enablement |
Understanding the Differences
Both Proposify and PROS solve similar problems, but they approach them differently.Proposify positions itself as "streamline your sales process with professional, branded proposals from conversation to close." while PROSfocuses on "ai-driven pricing, real-time data, and automation to boost sales and enhance customer experiences.". These differences matter depending on what you're trying to accomplish.
When to Choose Proposify
Proposify makes sense if you're looking for a budget-friendly option with a free tier solution. With a score of 87/100, it's our top pick in this comparison.
When to Choose PROS
PROS is worth considering if you need a professional-grade tool.
Who Should Use What?
Bootstrapped or small team?
When every dollar counts, Proposify lets you get started without pulling out your credit card.
We'd pick: Proposify
Growing fast?
Your team doubled last quarter and you need tools that won't break when you add 50 more people. Proposify handles scale better in our testing.
We'd pick: Proposify
Enterprise with complex needs?
You need SSO, compliance certifications, and a support team that picks up the phone. PROS takes enterprise seriously.
We'd pick: PROS
Still not sure? Answer these 3 questions
How much can you spend?
Tight budget? Start free with Proposify, upgrade when you're ready.
Do you care what other users think?
Both have similar review counts. Read a few before you commit.
Expert opinion or crowd wisdom?
Our team rated Proposify higher (87/100). But the community has upvoted PROS more (0 votes). Pick your source of truth.
Key Takeaways
What Proposify Does Better
- Higher overall score (87/100)
- Our recommendation for most use cases
Consider PROS If
- Its specific features better match your workflow
- You prefer its interface or design approach
The Bottom Line
If we had to pick one, we'd go with Proposify (87/100). But the honest answer is that "better" depends on your situation. Proposify scores higher in our analysis, but PROS might be the right choice if its specific strengths align with what you need most. Take advantage of free trials to test both before committing.
Frequently Asked Questions
Is Proposify or PROS better?
Based on our analysis, Proposify scores higher with 87/100. Proposify isfreemium while PROS is paid. The best choice depends on your specific needs and budget. We recommend testing both with free trials if available.
Can I switch from Proposify to PROS easily?
Migration difficulty varies. Check if both tools support data export/import in compatible formats. Some tools offer migration assistance or have integration partners who can help with the transition.
Do Proposify and PROS offer free trials?
Most software in this category offers free trials or free tiers. Proposify is freemium with a free tier.PROS is paid with potential trial. Visit their websites for current trial offers.