Sunsama vs Trello: Which is Better in 2026?
Choosing between Sunsama and Trello comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Bottom line: Trello wins this matchup. Google Calendar is our overall Task Management pick. Google Calendar is our free Task Management pick. Pick Sunsama if you need task management.
Short on time? Here's the quick answer
Based on published vendor pricing and features and on public review data, here's who should pick what:
Sunsama
The only task manager, calendar, and daily planner for modern professionals to achieve work-life balance.
Best for you if:
- • You want mindful daily planner
Trello
Organize your projects visually with boards, lists, and cards
Best for you if:
- • You want a free tier before you commit
| At a Glance | Sunsama | Trello |
|---|---|---|
Starts at | $16/month Annual | Free Free plan |
Category | Task Management Productivity | Project Management Task Management |
Rating | 4.7/5 Capterra 4.7 27 reviews | 4.1/5 Capterra 4.5 · G2 4.4 · Trustpilot 3.0 37,904 reviews |
Free plan | No | Yes |
Watch out for | Annual discount requires upfront $192 payment | Butler automation on Free (250 runs/mo) depletes fast, a single rule on a busy board with 10 card moves/day burns 300 runs in a month, forcing an upgrade or disabling automations entirely |
Choose Sunsama or Trello?
Choose Sunsama if
- You want mindful daily planner
- You want calendar integration
- You work in task management, not project management
Choose Trello if
- You want a free tier before you commit
- You want very easy to use
- You want visual organization
- You work in project management, not task management
In-Depth Analysis
Sunsama
The only task manager, calendar, and daily planner for modern professionals to achieve work-life balance.
Sunsama's pricing is on the higher side compared to many task managers, with the Annual plan at $16/month ($192/year) and the Monthly at $20/month.
Watch out
Annual discount requires upfront $192 payment
Strengths
- Pro: Mindful daily planner
- Pro: Calendar integration
- Pro: Task integration
- Pro: Focus on balance
- Pro: Good UX
Weaknesses
- Con: Requires a paid plan
- Con: Opinionated workflow
- Con: Limited customization
- Con: Requires commitment
- Con: No free tier
Key features
Trello
Organize your projects visually with boards, lists, and cards
Trello remains the simplest kanban board on the market, and its pricing reflects that simplicity.
Watch out
Butler automation on Free (250 runs/mo) depletes fast, a single rule on a busy board with 10 card moves/day burns 300 runs in a month, forcing an upgrade or disabling automations entirely
Strengths
- Pro: Very easy to use
- Pro: Visual organization
- Pro: Good free tier
- Pro: Many integrations
Weaknesses
- Con: Limited for complex projects
- Con: Basic reporting
- Con: Can get cluttered
Key features
Pricing: Sunsama vs Trello
| Plan | Sunsama | Trello |
|---|---|---|
| Tier 1 | $20 month Monthly | Free Free |
| Tier 2 | $16 month Annual | $5 Standard |
| Tier 3 | N/A | $10 Premium |
| Tier 4 | N/A | $17.50 Enterprise |
Pricing verified from each vendor's public pricing page. Compare in detail on Sunsama pricing and Trello pricing.
Key Takeaways
Trello
- Larger review base (37,904 reviews)
- Free tier available
- Our pick for this comparison
Sunsama
- Higher user rating: 4.7/5 vs 4.1/5
- Better fit for task management
The Bottom Line
Trello wins this matchup. Google Calendar is our overall Task Management pick. Google Calendar is our free Task Management pick.
Frequently Asked Questions
Is Sunsama or Trello better in 2026?
Trello wins this matchup. Google Calendar is our overall Task Management pick. Google Calendar is our free Task Management pick. Pick Sunsama for task management workflows (main strength: mindful daily planner). Pick Trello for project management workflows (main strength: very easy to use).
What are Sunsama and Trello used for?
Sunsama: The only task manager, calendar, and daily planner for modern professionals to achieve work-life balance. Trello: Organize your projects visually with boards, lists, and cards.
What does Sunsama cost vs Trello?
Sunsama's paid plans start at $16/month (Annual). Trello's paid plans start at Free (Standard).
What's the main difference between Sunsama and Trello?
Sunsama's main strength: mindful daily planner. Trello's main strength: very easy to use.