Task it All vs Workflowy: Which is Better in 2026?
Choosing between Task it All and Workflowy comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Bottom line: Workflowy wins this matchup. Google Calendar is our overall Task Management pick. Google Calendar is our free Task Management pick. Pick Task it All if you need task management.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Task it All
Keep Windows tasks, project notes, files and reminders together
Best for you if:
- • Windows users organizing personal tasks, notes and reminders, with an optional upgrade for shared team work
- • You want tasks, notes and supporting files stay together in one Windows workspace
- • You want subtasks, priorities and reminders help turn a project into clear next steps
Workflowy
A simpler way to organize your work
Best for you if:
- • You want a free tier before you commit
- • You want simplifies organization by focusing on a single bullet list structure, reducing distractions from folders and documents
- • You want offers cross-device synchronization for web, desktop (Windows, Mac, Linux), and mobile (iOS, Android) platforms
| At a Glance | Task it All | Workflowy |
|---|---|---|
Starts at | $2.99/monthSolo | FreeFree tier available |
Best For | Task Management | Note-Taking |
Rating | - | 4.6/5Trustpilot 4.6 · G2 4.5 · Capterra 4.7 |
Free plan | No | Yes |
Choose Task it All or Workflowy?
Choose Task it All if
Keep Windows tasks, project notes, files and reminders together
- Windows users organizing personal tasks, notes and reminders, with an optional upgrade for shared team work
- You want tasks, notes and supporting files stay together in one Windows workspace
- You want subtasks, priorities and reminders help turn a project into clear next steps
- Your work is task management-shaped, not note-taking-shaped
Choose Workflowy if
A simpler way to organize your work
- You want a free tier before you commit
- You want simplifies organization by focusing on a single bullet list structure, reducing distractions from folders and documents
- You want offers cross-device synchronization for web, desktop (Windows, Mac, Linux), and mobile (iOS, Android) platforms
- Your work is note-taking-shaped, not task management-shaped
| Feature | Task it All | Workflowy |
|---|---|---|
| Pricing Model | Paid | Freemium |
| User Rating | No ratings yet | ★4.6/5 91 reviews |
| Categories | Task ManagementNote-Taking | Note-TakingTask Management |
In-Depth Analysis
Task it All
Keep Windows tasks, project notes, files and reminders together
Strengths
- +Tasks, notes and supporting files stay together in one Windows workspace.
- +Subtasks, priorities and reminders help turn a project into clear next steps.
Weaknesses
- -Windows desktop application. New accounts require a paid plan after the trial, and shared team features need a team subscription.
Key features
Workflowy
A simpler way to organize your work
Workflowy's pricing is fair, offering a generous free Basic tier with 250 bullets/month.
Strengths
- +Simplifies organization by focusing on a single bullet list structure, reducing distractions from folders and documents.
- +Offers cross-device synchronization for web, desktop (Windows, Mac, Linux), and mobile (iOS, Android) platforms.
- +Provides a free tier with core features, making it accessible for casual users.
- +Supports team collaboration with features like unlimited items, file uploads, and simplified administration.
- +Includes advanced features for teams such as early access to Fractal Comments and Dropbox auto-backup.
Weaknesses
- -The free tier has a strict limit of 100 bullets per month, which can be restrictive for active users.
- -The free tier has a limited file upload capacity of 100MB.
- -Advanced collaboration features like Fractal Comments are only available with the Teams plan.
Key features
Pricing: Task it All vs Workflowy
| Plan | Task it All | Workflowy |
|---|---|---|
| Tier 1 | US$2.99 month Solo | Free Basic |
| Tier 2 | US$6 per user month Teams | $4.99 Pro |
| Tier 3 | US$9 per user month Team Plus | N/A |
Pricing verified from each vendor's public pricing page. Compare in detail on Task it All pricing and Workflowy pricing.
Who Should Use What?
On a budget?
Workflowy has a free tier. Task it All is paid only.
Go with: Workflowy
Want the highest-rated option?
Workflowy is rated 4.6/5. Task it All has no ratings yet.
Go with: Workflowy
Value user reviews?
Task it All: no ratings yet. Workflowy: 91 reviews (4.6/5).
Go with: Workflowy
3 Questions to Help You Decide
What's your budget?
Task it All is paid. Workflowy is freemium. Workflowy lets you start free.
What's your use case?
Task it All is a task management tool. Workflowy is in note-taking. Pick the category that matches your needs.
How important are ratings?
Workflowy is rated 4.6/5; Task it All has no ratings yet.
Key Takeaways
Workflowy
- Free tier available
- Our pick for this comparison
Task it All
- Better fit for task management
The Bottom Line
Workflowy wins this matchup. Google Calendar is our overall Task Management pick. Google Calendar is our free Task Management pick.
Frequently Asked Questions
Is Task it All or Workflowy better?
Workflowy is rated in our evaluation. Task it All is paid and Workflowy is freemium.
What are Task it All and Workflowy used for?
Task it All: Keep Windows tasks, project notes, files and reminders together. Workflowy: A simpler way to organize your work.
What does Task it All cost vs Workflowy?
Task it All is a paid tool. Workflowy is freemium (free tier + paid plans). Visit their websites for detailed pricing.