Workflowy
Claim this toolA simpler way to organize your work
From $8.99/mo, billed monthly Visit WebsiteThe Bottom Line
- Price
- From $8.99/mo, billed monthly. Compare plans
Key facts
- Workflowy is a minimalist outliner tool that uses a single, infinitely nestable bullet list for organizing thoughts and notes.
- It offers cross-platform synchronization and is available on web, desktop, and mobile devices.
- Workflowy provides a free plan with limitations and paid Pro and Teams plans for unlimited usage and advanced collaboration features.
Pros
- Simplifies organization by focusing on a single bullet list structure, reducing distractions from folders and documents.
- Offers cross-device synchronization for web, desktop (Windows, Mac, Linux), and mobile (iOS, Android) platforms.
- Provides a free tier with core features, making it accessible for casual users.
- Supports team collaboration with features like unlimited items, file uploads, and simplified administration.
- Includes advanced features for teams such as early access to Fractal Comments and Dropbox auto-backup.
Cons
- The free tier has a strict limit of 100 bullets per month, which can be restrictive for active users.
- The free tier has a limited file upload capacity of 100MB.
- Advanced collaboration features like Fractal Comments are only available with the Teams plan.
What is Workflowy?
Available on: Web, Windows, macOS, Linux, iOS, Android
Ratings Across the Web
Workflowy holds an aggregate rating of 4.6 out of 5 from 91 reviews across G2, Capterra and Trustpilot, last checked September 17, 2026.
Ratings aggregated from independent review platforms. Learn more
Preview
Key Features
- Infinite nesting
- Zooming
- Search
- Tags
- Sharing
- Mobile apps
Pricing Plans
Pricing checked Nov 1, 2026. Source: workflowy.com/pricing, read Nov 1, 2026
| Plan | Price | Details |
|---|---|---|
| Basic | $0 |
|
| Pro | $8.99 / month |
|
Is Workflowy worth the price?
Workflowy's pricing is fair, offering a generous free Basic tier with 250 bullets/month.
It's best for individuals and small teams who prioritize simplicity and a clean outlining experience.
How Workflowy's pricing compares
At $8.99/mo, billed monthly, Workflowy is mid-range of its 6 comparable direct competitors ($4 to $19.50/mo across the set).
Entry paid plan, monthly price, billed monthly. Pricing checked Nov 1, 2026.
Recent pricing updates
Changes we detected on the Workflowy pricing page.
- Pro went from $4.99 to $8.99 a month.
Workflowy by the numbers
Toolradar data: Workflowy's entry paid plan ($8.99/mo, billed monthly) ranks #6 of 8 for price among the Mind Mapping tools with a verified entry price and no stated unit, where the median is $7.5/mo. As of Nov 2026.
| Metric | Workflowy | Peer median | Position (1 is best) |
|---|---|---|---|
| Entry paid plan | $8.99/mo, billed monthly | $7.5/mo | #6 of 8 tools with no stated price unit, verified price |
| Free plan | No | 19 of 25 have one | n/a |
| Listed as an alternative to | 3 tools | 2 | #8 of 25 (joint) |
| User rating | 4.6/5 (across the web, 91 ratings) | 4.5/5 | #5 of 14 (joint) tools with 20+ reviews |
| Compare-page visits, last 30 days | 30 visits | 31 | #8 of 14 tools with 20+ compare-page visits |
Listed as an alternative to: #8 on 2026-10-16 to #8 on 2026-11-02 (rank among 25 tools, 1 is best).
Each position is counted among the tools that have data for that row, as noted under it. A lower entry price ranks higher; prices are read on vendor pages and compared only with tools priced on the same basis. All Mind Mapping data · How we compute this. Advertising and placement fees are not inputs to any position. Visit counts include visits from every source.
Cite this: Toolradar, “Workflowy by the numbers”, Nov 2026.
Reviews
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Across 91 verified user reviews on Trustpilot, G2, Capterra
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Workflowy FAQ
How does Workflowy facilitate project management?
Which teams benefit most from using Workflowy?
How is Workflowy priced?
What kind of limitations does the free tier of Workflowy have?
Can Workflowy be used across different devices?
How does Workflowy compare to Dynalist for outlining and note-taking?
Does Workflowy support advanced collaboration features for teams?
How does Workflowy pricing compare with other Mind Mapping tools?
Source: workflowy.com