TherapyCRM vs TherapyNotes: Which is Better in 2026?
Choosing between TherapyCRM and TherapyNotes comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Bottom line: TherapyNotes wins this matchup. Fresha is our overall Practice Management pick. Carepatron is our free Practice Management pick. Pick TherapyCRM if you need practice management.
Short on time? Here's the quick answer
Based on published vendor pricing and features and on public review data, here's who should pick what:
TherapyCRM
Built for Canadian ABA, speech, OT and physio clinics. It tracks OAP funding and keeps working when the Wi-Fi drops.
Best for you if:
- • Pediatric ABA, SLP and OT clinics in Canada that want scheduling, clinical notes, family access and invoicing in one account
TherapyNotes
The leading EHR/EMR for behavioral health practices.
Best for you if:
- • You want a free tier before you commit
| At a Glance | TherapyCRM | TherapyNotes |
|---|---|---|
Starts at | Custom | Free Free plan |
Category | Practice Management Invoicing | EHR/EMR Practice Management |
Rating | n/a | 4.6/5 Capterra 4.7 · G2 4.4 1,069 reviews |
Free plan | No | Yes |
Choose TherapyCRM or TherapyNotes?
Choose TherapyCRM if
- Pediatric ABA, SLP and OT clinics in Canada that want scheduling, clinical notes, family access and invoicing in one account
- You want built for Canadian funding, including Ontario Autism Program balance tracking and progress reports
- You want every feature and unlimited users on every plan, priced in Canadian dollars
- You work in practice management, not EHR/EMR
Choose TherapyNotes if
- You want a free tier before you commit
- You want comprehensive suite of tools for behavioral health
- You want streamlines administrative tasks
- You work in EHR/EMR, not practice management
In-Depth Analysis
TherapyCRM
Built for Canadian ABA, speech, OT and physio clinics. It tracks OAP funding and keeps working when the Wi-Fi drops.
Strengths
- Pro: Built for Canadian funding, including Ontario Autism Program balance tracking and progress reports
- Pro: Every feature and unlimited users on every plan, priced in Canadian dollars
- Pro: Trial-by-trial ABA data collection keeps working offline
- Pro: Client data stored in Canada, with free onboarding and client-list import
Weaknesses
- Con: Does not submit insurance or OAP claims
- Con: No telehealth or video sessions
- Con: English only; not available in Quebec
- Con: No Android app yet
Key features
TherapyNotes
The leading EHR/EMR for behavioral health practices.
Strengths
- Pro: Comprehensive suite of tools for behavioral health
- Pro: Streamlines administrative tasks
- Pro: User-friendly interface
Weaknesses
- Con: The platform does not offer a free trial, requiring a subscription commitment to evaluate the full feature set.
- Con: The lowest-tier subscription plan is limited to a single user, which may not be cost-effective for small group practices.
- Con: While offering a client portal, the extent of customization options for branding or specific practice needs within the portal is not explicitly detailed, potentially limiting personalization.
Key features
Pricing: TherapyCRM vs TherapyNotes
| Plan | TherapyCRM | TherapyNotes |
|---|---|---|
| Tier 1 | 49.99 month Essential | N/A |
| Tier 2 | 149.99 month Growth | N/A |
Pricing verified from each vendor's public pricing page. Compare in detail on TherapyCRM pricing and TherapyNotes pricing.
Key Takeaways
TherapyNotes
- Free tier available
- Our pick for this comparison
TherapyCRM
- Better fit for practice management
The Bottom Line
TherapyNotes wins this matchup. Fresha is our overall Practice Management pick. Carepatron is our free Practice Management pick.
Frequently Asked Questions
Is TherapyCRM or TherapyNotes better in 2026?
TherapyNotes wins this matchup. Fresha is our overall Practice Management pick. Carepatron is our free Practice Management pick. Pick TherapyCRM for practice management workflows (main strength: built for Canadian funding, including Ontario Autism Program balance tracking and progress reports). Pick TherapyNotes for EHR/EMR workflows (main strength: comprehensive suite of tools for behavioral health).
What are TherapyCRM and TherapyNotes used for?
TherapyCRM: Built for Canadian ABA, speech, OT and physio clinics. It tracks OAP funding and keeps working when the Wi-Fi drops. TherapyNotes: The leading EHR/EMR for behavioral health practices.
What does TherapyCRM cost vs TherapyNotes?
TherapyCRM pricing is on their site. TherapyNotes pricing is on their site.
What's the main difference between TherapyCRM and TherapyNotes?
TherapyCRM's main strength: built for Canadian funding, including Ontario Autism Program balance tracking and progress reports. TherapyNotes's main strength: comprehensive suite of tools for behavioral health.