HotelPlanner
Claim this toolGroup and business hotel booking platform with negotiated rates for 5+ rooms.
Free, no paid tierVisit WebsiteFreeVisit Website
Tracked since2026
The Bottom Line
- Price
- Free, no paid tier. Compare plans
Key facts
- Group and business hotel booking with rate negotiation for 5+ rooms and 100,000+ group-friendly hotels.
- Guarantees to meet or beat competitor pricing on 10+ room group bookings and offers free rooms for group coordinators.
- Reservations.ai adds voice-based AI booking assistants for confirming bookings in conversation.
Pros
- Free to use for group coordinators, funded through hotel commissions rather than user fees
- Guaranteed lowest-rate matching on group bookings of 10+ rooms
- Access to 100,000+ group-friendly hotels plus a 1M+ property individual booking catalog
Cons
- Group rate guarantees and free-coordinator-room perks apply mainly to larger bookings (10+ rooms), not individual trips
- No dedicated public pricing page was found; pricing/fee terms are described across several site pages rather than one source
What is HotelPlanner?
HotelPlanner is a hotel booking platform focused on negotiated group rates, business meetings and extended-stay travel, connecting customers to more than 1 million properties, including access to 100,000 group-friendly hotels. It serves groups of five or more rooms per night, such as conferences, associations, weddings, sports teams and reunions, as well as corporate meeting planners, government agencies and 500+ partner universities for recruiting and travel. HotelPlanner guarantees to meet or beat competitor pricing on bookings of 10 or more rooms per night at comparable hotels, offers free rooms for group coordinators, and assigns dedicated local planners to negotiate on a group's behalf. The company has also launched 'Reservations.ai,' a set of voice-based AI booking assistants that can advise on properties, store payment details and confirm room bookings in conversation. HotelPlanner's group booking and rate-negotiation service is free to use, since the company is compensated through hotel commissions rather than user fees.
Key Features
- Group hotel rate negotiation (5+ rooms per night)
- Guaranteed lowest group rates on 10+ room bookings
- Free rooms for group coordinators
- Dedicated local group-sales planners
- Reservations.ai voice AI booking assistants
- Government and university group-travel programs
- AAA, military, senior and business traveler discounts
- Event ticket, car rental and cruise perks
Pricing Plans
Pricing checked Sep 25, 2026
| Plan | Price | Details |
|---|---|---|
| Group Booking Service | $0 |
+1 moreShow less
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HotelPlanner FAQ
Is HotelPlanner free to use for group bookings?
Yes. HotelPlanner does not charge group coordinators a fee; the company is compensated by hotels, and coordinators can also receive free rooms.
What is Reservations.ai?
Reservations.ai is HotelPlanner's voice-based AI booking assistant service that can give booking advice, store payment information, and confirm hotel reservations in conversation across 1M+ properties.
Source: hotelplanner.com