Studio Ninja
UnclaimedAutomate your photography and videography business to streamline operations and boost revenue.
Visit WebsiteReviews onG2Capterra
69 reviews trackedThe Bottom Line
Entry price
Paid plans only
Biggest pro
Specifically tailored for photographers and videographers, addressing their unique business needs.
Biggest con
The Starter plan has limitations on active jobs (5) and lacks online booking forms and workflow automations.
TL;DR - Studio Ninja
- Automates lead conversion, booking, and administrative tasks for photographers and videographers.
- Provides end-to-end job tracking, client management, and payment processing.
- Offers mobile access and automated workflows to manage business on the go and reclaim time.
Pricing: Paid only
Best for: Enterprises & pros
3.3/5 across review platforms
What is Studio Ninja?
Studio Ninja is a comprehensive business management application specifically designed for photographers and videographers. It helps creative professionals automate their administrative tasks, from lead management and booking to invoicing and client communication, allowing them to focus more on their craft. The platform provides tools to convert leads into bookings automatically, track job progress, manage client relationships, and process payments efficiently.
This solution is ideal for individual photographers, videographers, and studios looking to reduce administrative overhead, improve client experience, and scale their business. It offers features like automated workflows, customizable quotes and contracts, online booking, and mobile access, ensuring that users can manage their operations from anywhere at any time. By centralizing essential business functions, Studio Ninja aims to increase efficiency, reduce missed opportunities, and ultimately boost revenue for creative professionals.
Available on: iOS, Android
Pros & Cons
Pros
- Specifically tailored for photographers and videographers, addressing their unique business needs.
- Comprehensive automation features significantly reduce administrative workload.
- Offers free data migration for new subscribers, simplifying the transition from other CRMs.
- Provides 24-hour global customer support and personalized guidance for quick setup.
- Includes a mobile app for managing business operations on the go.
Cons
- The Starter plan has limitations on active jobs (5) and lacks online booking forms and workflow automations.
- While multilingual, specific language support details are not explicitly listed.
- Some advanced features like unlimited brands are only available on the highest-tier plan.
Ratings Across the Web
3.3(69 reviews)
Ratings aggregated from independent review platforms. Learn more
Preview
Key Features
Online Booking and PaymentsLead Management and TrackingAutomated Workflows and Task RemindersCustomizable Quotes and Contracts with E-signaturesInvoicing and Payment Tracking (including card payments, Apple Pay, Google Pay)Client PortalMobile App for iOS and AndroidMultilingual Support
Pricing Plans
Free TrialStarter
$16 / month
- 1 Brand
- 1 User
- 1 Contact Form
- 5 Active Jobs
- Online Booking Forms
- Workflow Automation
- Mobile App
- Lead Sources
- Lead Management
- Task List
- Quotes
- Invoices
- Contracts
- Questionnaires
- Appointment Booking
- Email Tracking
- Client Portal
- Custom Branding
- Online Payments
- Payment Schedules
- Payment Reminders
- Income Reporting
- Custom Labelling
- Job Type Customisation
- Custom Taxes
- Multilingual
- Gmail Integration
- Google Calendar Integration
- Xero Integration
- Quickbooks Integration
- Stripe Integration
- Paypal Integration
- Pic-Time Integration
- ShootProof Integration
- Fundy Integration
- ProSelect Integration
- Sample Email Templates
- Sample Contract Templates
- Sample Questionnaire Templates
- Sample Workflow Templates
- Sample Products & Packages
- Sample Online Booking Form
- Sample Contact Form
- 24 Hour In-App Chat Support
- Free Data Migration
- Free 1-on-1 Training
Pro
$27 / month
- 1 Brand
- 3 Users
- 3 Contact Forms
- Unlimited Jobs
- 3 Online Booking Forms
- Workflow Automation
- Mobile App
- Lead Sources
- Lead Management
- Task List
- Quotes
- Invoices
- Contracts
- Questionnaires
- Appointment Booking
- Email Tracking
- Client Portal
- Custom Branding
- Online Payments
- Payment Schedules
- Payment Reminders
- Income Reporting
- Custom Labelling
- Job Type Customisation
- Custom Taxes
- Multilingual
- Gmail Integration
- Google Calendar Integration
- Xero Integration
- Quickbooks Integration
- Stripe Integration
- Paypal Integration
- Pic-Time Integration
- ShootProof Integration
- Fundy Integration
- ProSelect Integration
- Sample Email Templates
- Sample Contract Templates
- Sample Questionnaire Templates
- Sample Workflow Templates
- Sample Products & Packages
- Sample Online Booking Form
- Sample Contact Form
- 24 Hour In-App Chat Support
- Free Data Migration
- Free 1-on-1 Training
Master
$40 / month
- 3 Brands
- Unlimited Users
- Unlimited Contact Forms
- Unlimited Jobs
- Unlimited Online Booking Forms
- Workflow Automation
- Mobile App
- Lead Sources
- Lead Management
- Task List
- Quotes
- Invoices
- Contracts
- Questionnaires
- Appointment Booking
- Email Tracking
- Client Portal
- Custom Branding
- Online Payments
- Payment Schedules
- Payment Reminders
- Income Reporting
- Custom Labelling
- Job Type Customisation
- Custom Taxes
- Multilingual
- Gmail Integration
- Google Calendar Integration
- Xero Integration
- Quickbooks Integration
- Stripe Integration
- Paypal Integration
- Pic-Time Integration
- ShootProof Integration
- Fundy Integration
- ProSelect Integration
- Sample Email Templates
- Sample Contract Templates
- Sample Questionnaire Templates
- Sample Workflow Templates
- Sample Products & Packages
- Sample Online Booking Form
- Sample Contact Form
- 24 Hour In-App Chat Support
- Free Data Migration
- Free 1-on-1 Training
Reviews
3.3/5
Across 69 verified user reviews on Capterra, G2
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Studio Ninja FAQ
How does Studio Ninja handle client bookings and payments automatically, even when I'm not actively managing the system?
Studio Ninja's Online Booking feature allows clients to book and pay for services 24/7. You can configure packages and set up automated processes, enabling clients to self-serve for sessions like portraits or mini-shoots. The system integrates with payment gateways like PayPal and Stripe to process transactions seamlessly, ensuring bookings and payments are secured without your direct intervention.
What specific GDPR features are available within Studio Ninja for users located in the EU?
For users in the EU, Studio Ninja provides a one-click option to enable GDPR features. This helps you comply with GDPR guidelines by ensuring you only process necessary data to complete contracts. It is recommended to also update your privacy policy to reflect these changes and maintain compliance.
Can I integrate Studio Ninja with my existing gallery delivery platforms like ShootProof or Pic-Time?
Yes, Studio Ninja offers seamless integrations with popular gallery delivery platforms including ShootProof and Pic-Time. This allows you to sync your events and galleries effortlessly, streamlining your post-production workflow and client delivery process.
If I'm currently using another CRM, what is the process and cost for migrating my existing client data and jobs to Studio Ninja?
Studio Ninja offers free data migration for all current and future jobs once you subscribe to a paid plan. You can choose to finish existing jobs on your old system and use Studio Ninja for new ones, or have the team migrate all your data for you, making the transition as smooth as possible without additional cost.
Are there any limitations on the number of brands or users I can manage within Studio Ninja, and how do these vary by plan?
Yes, the number of brands and users varies by plan. The Starter and Pro plans support 1 brand, while the Master plan supports 3 brands. For users, the Starter plan allows 1 user, the Pro plan allows 3 users, and the Master plan offers unlimited users, accommodating businesses as they grow.
Beyond standard invoicing, what advanced payment features does Studio Ninja offer, such as handling card surcharges or accepting tips?
Studio Ninja goes beyond basic invoicing by allowing you to pass on card surcharges directly to clients. It also supports accepting tips and integrates with various payment methods including Apple Pay and Google Pay, providing flexibility for both you and your clients in payment processing.
Source: studioninja.co