When I Work Pricing Calculator
Estimate your monthly and annual cost for When I Work based on team size. Compare 3 plans side-by-side, then jump straight to cheaper alternatives if the total looks high.
- Unlimited users
- Auto Scheduling
- Multi-week scheduling
- Multi-location scheduling
- Schedule templates
- Advanced scheduling
- Scheduling rules
- Role permissions
- Labor sharing
- Custom Unit Forecasting
- API key access
- Webhooks
- SAML/SSO
When I Work pricing FAQ
How much does When I Work cost?
When I Work offers 3 plans. The lowest paid tier starts at $2.5/user/month. Use the calculator above to estimate your total monthly and annual cost based on team size, or read our When I Work pricing breakdown for hidden costs.
Is the When I Work pricing calculator accurate?
The calculator uses When I Work's published list prices. Final pricing may include taxes, regional adjustments, annual discounts, or volume negotiation not reflected here. Verify the final number with When I Work before purchase.
Are there cheaper alternatives to When I Work?
Yes. Toolradar tracks direct competitors that solve the same problem at a different price point. See our When I Work alternatives page for side-by-side cost comparisons, or browse our best time tracking ranking.
Methodology. Plan data is parsed from When I Work's public pricing page and refreshed by Toolradar editors. Figures are estimates: When I Work pricing can change, may include taxes, regional adjustments, or volume discounts not reflected here. Toolradar receives no commission from When I Work; our editorial policy explains how we stay independent. Always verify final pricing with When I Work before purchase.