When I Work Pricing 2026
Plans, costs, and free options for When I Work
Last updated: February 2, 2026
TL;DR: When I Work Pricing
Pricing Model
Paid
Starting Price
$2.50 /user/month
Free Option
14-day Trial
Paid
Pricing Model
When I Work is a paid tool with various pricing tiers based on features and team size. Contact them or visit their website for detailed pricing.
Visit When I Work's website for current pricing
Free trial available (14 days)
Available Plans
Essentials
$2.50 /user/month
- Unlimited users
- Auto Scheduling
- Multi-week scheduling
- Multi-location scheduling
- Schedule templates
- Forecast tools
- +4 more features
Pro
$5 /user/month
- Advanced scheduling
- Scheduling rules
- Role permissions
- Labor sharing
- Custom Unit Forecasting
- Let staff report callouts within 24 hours
- +3 more features
Premium
$8 /user/month
- API key access
- Webhooks
- SAML/SSO
When I Work Pricing FAQ
How much does When I Work cost?
When I Work offers the following plans: Essentials ($2.50 /user/month), Pro ($5 /user/month), Premium ($8 /user/month). A 14-day free trial is offered.
Is there a free version of When I Work?
When I Work does not have a permanent free plan, but offers a 14-day free trial to test the product.
Does When I Work offer a free trial?
Yes, When I Work offers a 14-day free trial so you can test before committing.
How much does When I Work cost?
The provided content indicates that When I Work offers a free trial and encourages users to 'Check Out Our Pricing Plans', implying it has paid tiers. It also mentions 'Try 100% Free' for the time clock app, suggesting a freemium model.
Is When I Work free?
When I Work offers a free trial to get started. While the time clock app is promoted as '100% Free' to try, the overall platform operates on a freemium model, meaning there are likely paid plans for full functionality and scaling.