When I Work Pricing 2026
Plans, hidden costs, and alternatives compared
Cite this data: Toolradar, When I Work pricing verified Oct 2026, toolradar.com/tools/when-i-work/pricing
When I Work starts at $2.50/user/month on the Essentials plan.
Verified Oct 2026 from the official pricing page.
Is When I Work worth the price?
When I Work's pricing is fair, especially for the Essentials tier at $2.50/user/month, offering a robust set of features for basic scheduling needs.
The Pro tier at $5/user/month adds valuable advanced scheduling and reporting. It's best for small to medium-sized businesses needing efficient hourly employee management without breaking the bank.
Pricing Plans
Free TrialEssentials
$2.50 / user/month
- Unlimited users
- Auto Scheduling
- Multi-week scheduling
- Multi-location scheduling
- Schedule templates
- Forecast tools
- In-app team messaging
- OpenShifts and shift swapping
- Help Center and live chat
- Payroll and POS integrations
Pro
$5 / user/month
- Advanced scheduling
- Scheduling rules
- Role permissions
- Labor sharing
- Custom Unit Forecasting
- Let staff report callouts within 24 hours
- Custom reporting
- Allow overlapping OpenShifts
- Toggle between time zones
Premium
$8 / user/month
- API key access
- Webhooks
- SAML/SSO
How When I Work compares
3 of 6 direct competitors offer a free plan.
When I Work Pricing FAQ
How much does When I Work cost?
When I Work starts at $2.50/user/month on the Essentials plan. It offers 3 paid tiers ranging from $2.50/user/month to $8/user/month.
Does When I Work have a free plan?
When I Work does not offer a permanent free plan. A free trial is available.
Does When I Work offer a free trial?
Yes. When I Work offers a free trial.
What is the cheapest When I Work paid plan?
The cheapest paid plan for When I Work is "Essentials" at $2.50/user/month. Key features include: Unlimited users, Auto Scheduling, Multi-week scheduling.
What are alternatives to When I Work?
Alternatives to When I Work include Homebase, 7shifts, Deputy, Sling. Homebase starts at $30/month, billing unit not specified; 7shifts starts at $10/month, billing unit not specified; Deputy starts at $1.50/user/month.
How much does When I Work cost for a team of 10?
For 10 users on the Essentials plan, When I Work is $25/month, or $300/year, at the published per-user rate.
When I Work alternatives
Direct competitors. Starting prices match the table above.
Sources
- Official When I Work pricing: wheniwork.com/pricing (verified Oct 2026)
- Cite this data: Toolradar, When I Work pricing verified Oct 2026, toolradar.com/tools/when-i-work/pricing
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