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Planday

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The people-first platform for creating rotas, managing teams, and building brilliant businesses.

HR & RecruitingTime TrackingProductivity
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Reviews onG2CapterraSourceForge
204 reviews tracked

The Bottom Line

Entry price

Paid plans only

Biggest pro

Significantly reduces administrative time for scheduling and payroll.

Biggest con

Minimum of 5 users required for Starter plan.

TL;DR - Planday

  • Streamlines employee scheduling and rota creation, saving time and reducing admin.
  • Provides accurate time tracking and payroll preparation, ensuring compliance and cost control.
  • Centralizes team communication and offers mobile management for on-the-go access.
Pricing: Paid only
Best for: Enterprises & pros
4.4/5 across review platforms

What is Planday?

Editorial review
Planday is a comprehensive workforce management software designed to simplify employee scheduling, time tracking, and payroll preparation for businesses of all sizes. It helps organizations, particularly those with shift-based employees like hospitality, healthcare, retail, and hotels, optimize their staffing, reduce administrative burden, and ensure compliance. The platform offers intuitive tools for building smart rotas, managing employee availability, and tracking working hours accurately. It centralizes team communication, allowing managers to send messages, share updates, and manage leave requests efficiently. Planday also provides robust reporting and forecasting capabilities to help businesses understand labor costs, optimize staffing levels, and make data-driven decisions. By automating many time-consuming tasks, Planday aims to save businesses time, money, and energy, allowing them to focus on core operations and employee satisfaction. Its mobile app ensures that team management is accessible on the go, and its integration capabilities streamline payroll processes and connect with other essential business systems.

Available on: Web, iOS, Android

how we evaluateSourceplanday.com ↗

Pros & Cons

Pros

  • Significantly reduces administrative time for scheduling and payroll.
  • Provides clear overview of labor costs and staffing across multiple locations.
  • Ensures compliance with working time rules and regulations.
  • Improves team communication and engagement through a centralized platform.
  • Offers flexibility to adjust staffing based on business needs (e.g., low-season/peak time).

Cons

  • Minimum of 5 users required for Starter plan.
  • Dedicated phone support only available in the Pro plan (callback service).

Ratings Across the Web

4.4(204 reviews)
G288 reviews
4.5/5
Capterra49 reviews
4.4/5
SourceForge67 reviews
4.3/5

Ratings aggregated from independent review platforms. Learn more

Key Features

Intuitive scheduling and rota creationTime tracking and attendance managementPayroll preparation and reportingTeam communication hubWorking time rules and compliance warningsLeave and absence managementRevenue integration and reportingEmployee information and document management

Pricing Plans

Free Trial

Pricing checked Jun 14, 2026

Starter

$2.99/month

  • Per user per month (USD; GBP equivalent from £2.99/user/month)
  • Minimum 5 users, billed in increments of 5
  • Core scheduling and schedule templates
  • Simple time tracking and punch clock (mobile)
  • Working time rules and compliance warnings
  • Team communication and help centre support

Plus

$4.49/month

  • Per user per month plus $15/month flat subscription fee
  • Minimum 10 users
  • Qualification-based and advanced scheduling
  • Leave, absence management and time off tracking
  • Payroll integrations and accurate payroll reporting
  • Employee documents, contracts and integrations/API access

Pro

Custom

  • Custom pricing, contact sales for a quote
  • Auto-scheduling and demand-based planning metrics
  • Configurable organisational structure and departments
  • Custom permissions and user roles
  • Dedicated phone support (callback service)
  • Custom account setup and onboarding
Calculate your costView full pricing

How Planday's pricing compares

At $2.99/mo, Planday is mid-range of its 5 direct competitors ($1.95 to $30/mo across the set).

Deputy
$1.95
Sling
$2
When I Work
$2.5
Planday
$2.99
7shifts
$10
Homebase
$30

Entry paid plan, monthly. Pricing checked Jun 14, 2026.

Reviews

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4.4/5

Across 204 verified user reviews on G2, SourceForge, Capterra

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Best Planday Alternatives

Top alternatives based on features, pricing, and user needs.

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Comprehensive cloud HR and finance management for large enterprises

4.3
UKG Ready logo
UKG ReadyPaid

All-in-one HR & Payroll Software that guides and empowers growing businesses.

4.3
Homebase logo
HomebaseFreemium

The all-in-one app for hourly teams: scheduling, time clocks, payroll, and HR.

4.5
Deputy logo
DeputyPaid

The complete people platform for hourly work, enabling smarter scheduling and confident payroll.

4.5
Sling logo
SlingFreemium

Simplify employee scheduling, time tracking, and team communication for any business.

4.3
7shifts logo
7shiftsFreemium

Streamline restaurant operations with integrated scheduling, payroll, and team management tools.

2.8
When I Work logo
When I WorkPaid

Smarter employee scheduling, time tracking, and team messaging for hourly teams.

3.7
See all HR & recruiting tools →

Still deciding?

Most buyers shortlist 2 or 3 tools before committing. Pull a side-by-side comparison or browse the full alternatives shortlist below.

All Planday alternatives7+ tools ranked, pricing + verdict per pickPlanday vs WorkdayHead-to-head: features, pricing, who winsPlanday vs UKG ReadyHead-to-head: features, pricing, who winsPlanday vs HomebaseHead-to-head: features, pricing, who wins

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Planday FAQ

What specific features are included in the 'Plus' pricing plan that are not available in the 'Starter' plan?

The 'Plus' plan offers advanced scheduling capabilities, comprehensive leave and absence management, accurate payroll reporting and integrations, revenue integration and reporting, access to integrations and API, and employee information and document management. These features are designed for teams with more comprehensive workforce management needs.

How does Planday help businesses comply with working time regulations?

Planday allows users to define their specific working time rules within the platform. It then helps businesses adhere to these rules, providing compliance warnings and ensuring that staffing plans align with regulations.

Can Planday integrate with other payroll systems, such as Xero?

Yes, Planday integrates with payroll systems like Xero. This integration can significantly reduce the time spent on payroll processing, as demonstrated by a user who cut their payroll time from a full week to three or four days.

What kind of reporting and analytics are available to help manage labor costs across multiple locations?

Planday provides clear reports and forecasts that offer a big-picture view of the business, including real-time labor costs. This allows managers to monitor wage costs day by day and week by week against targets, which is invaluable for businesses with multiple sites.

How does Planday facilitate communication among team members, especially for urgent tasks?

Planday features a centralized communication hub that keeps all messages in one place, eliminating the need for scattered communications across various platforms. This enables instant delivery of job instructions to staff phones, ensuring that urgent tasks, like those for maintenance and cleaning teams, are addressed promptly.

What are the minimum user requirements for the 'Starter' pricing plan?

The 'Starter' pricing plan requires a minimum of 5 users. It is designed for small teams with basic scheduling and time tracking needs.

Source: planday.com

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