Task it All vs Todoist: Which is Better in 2026?
Choosing between Task it All and Todoist comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Bottom line: Todoist wins this matchup. Google Calendar is our overall Task Management pick. Google Calendar is our free Task Management pick. Pick Task it All if you need its specific feature set.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Task it All
Keep Windows tasks, project notes, files and reminders together
Best for you if:
- • Windows users organizing personal tasks, notes and reminders, with an optional upgrade for shared team work
- • You want tasks, notes and supporting files stay together in one Windows workspace
- • You want subtasks, priorities and reminders help turn a project into clear next steps
Todoist
Organize work and life with natural language task capture
Best for you if:
- • You want a free tier before you commit
- • You want exceptionally clean and fast interface with near-zero learning curve
- • You want generous free tier with 5 projects and core features included
| At a Glance | Task it All | |
|---|---|---|
Starts at | $2.99/monthSolo | FreeFree tier available |
Best For | Task Management | Task Management |
Rating | - | 4.6/5Capterra 4.6 · G2 4.5 |
Free plan | No | Yes |
Watch out for | n/a | Pro tier requires annual commitment for $5/mo price. |
Choose Task it All or Todoist?
Choose Task it All if
Keep Windows tasks, project notes, files and reminders together
- Windows users organizing personal tasks, notes and reminders, with an optional upgrade for shared team work
- You want tasks, notes and supporting files stay together in one Windows workspace
- You want subtasks, priorities and reminders help turn a project into clear next steps
Choose Todoist if
Organize work and life with natural language task capture
- You want a free tier before you commit
- You want exceptionally clean and fast interface with near-zero learning curve
- You want generous free tier with 5 projects and core features included
| Feature | Task it All | Todoist |
|---|---|---|
| Pricing Model | Paid | Freemium |
| User Rating | No ratings yet | ★4.6/5 3,494 reviews |
| Categories | Task ManagementNote-Taking | Task ManagementProductivity |
In-Depth Analysis
Task it All
Keep Windows tasks, project notes, files and reminders together
Strengths
- +Tasks, notes and supporting files stay together in one Windows workspace.
- +Subtasks, priorities and reminders help turn a project into clear next steps.
Weaknesses
- -Windows desktop application. New accounts require a paid plan after the trial, and shared team features need a team subscription.
Key features
Todoist
Organize work and life with natural language task capture
Todoist's pricing is quite generous, especially with its robust free tier offering significant functionality.
Watch out
Pro tier requires annual commitment for $5/mo price.
Strengths
- +Exceptionally clean and fast interface with near-zero learning curve
- +Generous free tier with 5 projects and core features included
- +Natural language input makes adding tasks faster than any competitor
- +Available on every major platform with reliable real-time sync
- +Karma system and streak tracking provide built-in motivation
Weaknesses
- -No built-in time tracking or Gantt chart views
- -Limited project hierarchy depth compared to tools like Asana or ClickUp
- -Calendar view and task durations locked behind paid plans
- -No native document or wiki features for project context
- -Reporting and analytics are minimal even on paid plans
Key features
Pricing: Task it All vs Todoist
| Plan | Task it All | Todoist |
|---|---|---|
| Tier 1 | US$2.99 month Solo | Free Beginner |
| Tier 2 | US$6 per user month Teams | $5/mo (billed yearly) Pro |
| Tier 3 | US$9 per user month Team Plus | $8/user/mo (billed yearly) Business |
Pricing verified from each vendor's public pricing page. Compare in detail on Task it All pricing and Todoist pricing.
Who Should Use What?
On a budget?
Todoist has a free tier. Task it All is paid only.
Go with: Todoist
Want the highest-rated option?
Todoist is rated 4.6/5. Task it All has no ratings yet.
Go with: Todoist
Value user reviews?
Task it All: no ratings yet. Todoist: 3,494 reviews (4.6/5).
Go with: Todoist
3 Questions to Help You Decide
What's your budget?
Task it All is paid. Todoist is freemium. Todoist lets you start free.
What's your use case?
Both are task management tools. Compare their specific features to decide.
How important are ratings?
Todoist is rated 4.6/5; Task it All has no ratings yet.
Key Takeaways
Todoist
- Free tier available
- Our pick for this comparison
Task it All
- Choose if you want keep Windows tasks, project notes, files and reminders together
The Bottom Line
Todoist wins this matchup. Google Calendar is our overall Task Management pick. Google Calendar is our free Task Management pick.
Frequently Asked Questions
Is Task it All or Todoist better?
Todoist is rated in our evaluation. Task it All is paid and Todoist is freemium.
What are Task it All and Todoist used for?
Task it All: Keep Windows tasks, project notes, files and reminders together. Todoist: Organize work and life with natural language task capture.
What does Task it All cost vs Todoist?
Task it All is a paid tool. Todoist is freemium (free tier + paid plans). Visit their websites for detailed pricing.