Organize work and life with natural language task capture
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3451 reviews trackedThe Bottom Line
Entry price
Free plan available, paid tiers above
Biggest pro
Exceptionally clean and fast interface with near-zero learning curve
Biggest con
No built-in time tracking or Gantt chart views
TL;DR - Todoist
- Fast, cross-platform task manager with natural language input and clean design used by 50M+ people
- Free tier covers 5 projects with smart scheduling; Pro adds calendar view, reminders, and 300 projects for $5/mo
- Best for individuals and small teams who want simplicity over complex project management features
Pricing: Free plan available
Best for: Growing teams
4.6/5 across review platforms
What is Todoist?
Todoist is a task management application used by over 50 million people to organize work and personal projects. It supports natural language input for rapid task capture, recurring due dates, priority levels, and multiple project views including list, board, and calendar layouts. Tasks can be organized into projects and sub-projects with labels, filters, and custom views. The platform includes team workspaces with shared projects, task assignment, comments, and activity logs. Todoist integrates with 90+ services including Google Calendar, Slack, Zapier, and IFTTT, and runs natively on web, macOS, Windows, iOS, Android, Apple Watch, and as browser extensions. The AI-powered Todoist Assist helps break down tasks and suggests scheduling. SOC2 Type II certified for enterprise security.
Available on: Web, iOS, Android, Windows, macOS, Linux
Pros & Cons
Pros
- Exceptionally clean and fast interface with near-zero learning curve
- Generous free tier with 5 projects and core features included
- Natural language input makes adding tasks faster than any competitor
- Available on every major platform with reliable real-time sync
- Karma system and streak tracking provide built-in motivation
- Lightweight enough for personal use yet capable for team collaboration
Cons
- No built-in time tracking or Gantt chart views
- Limited project hierarchy depth compared to tools like Asana or ClickUp
- Calendar view and task durations locked behind the Pro plan
- No native document or wiki features for project context
- Reporting and analytics are minimal even on paid plans
Ratings Across the Web
4.6(3,451 reviews)
Ratings aggregated from independent review platforms. Learn more
Key Features
Natural language task input with smart date recognitionRecurring and repeating task schedulesKanban board, list, and calendar viewsShared team workspaces with task assignmentPriority levels, labels, and custom filtersProject templates for common workflowsReal-time task comments and file attachmentsAI-powered task breakdown and scheduling (Todoist Assist)90+ integrations including Google Calendar, Slack, and ZapierCross-platform sync across web, desktop, and mobile apps
Pricing Plans
Beginner
Free
- 5 personal projects
- Smart Quick Add with natural language
- Task reminders
- List and board layouts
- 3 filter views
- 1 week activity history
- Email and calendar integrations
Pro
$5 / mo (billed yearly)
- 300 personal projects
- Calendar layout and task duration
- Custom task reminders
- 150 filter views
- Unlimited activity history
- Todoist Assist (AI)
- Deadlines and task duration
- 100 MB file uploads
- 90+ integrations
Business
$8 / user/mo (billed yearly)
- Everything in Pro for each member
- Shared team workspace
- Up to 500 team projects
- 1,000 team members and guests
- 1,000 project folders
- Team roles and permissions
- Centralized billing
- SOC2 Type II certification
How Todoist's pricing compares
At $8/mo, Todoist is mid-range of its 4 direct competitors ($2.79 to $49.99/mo across the set).
Entry paid plan, monthly.
Reviews
4.6/5
Across 3,451 verified user reviews on Capterra, G2, SourceForge
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Still deciding?
Most buyers shortlist 2 or 3 tools before committing. Pull a side-by-side comparison or browse the full alternatives shortlist below.
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Todoist FAQ
Is Todoist free to use?
Yes. The Beginner plan is permanently free and includes 5 projects, Smart Quick Add with natural language, task reminders, list and board views, and basic integrations. No credit card is required.
What platforms does Todoist support?
Todoist runs on web, macOS, Windows, iOS, Android, Apple Watch, and as extensions for Chrome, Firefox, Safari, and Edge. All platforms sync in real time.
How does Todoist compare to Asana or ClickUp?
Todoist focuses on speed and simplicity for individual and small-team task management, while Asana and ClickUp offer broader project management with timelines, workload views, and built-in docs. Todoist is better for people who want a fast, distraction-free task list rather than a full project management suite.
What is Todoist Assist?
Todoist Assist is an AI-powered feature available on Pro and Business plans that helps break down complex tasks into subtasks, suggests due dates, and provides intelligent scheduling recommendations based on your existing workload.
Can I use Todoist for team collaboration?
Yes. The Business plan provides shared team workspaces with up to 500 projects, task assignment, comments, file sharing, activity logs, team roles, and centralized billing for up to 1,000 members.
Does Todoist integrate with Google Calendar and Slack?
Yes. Todoist offers 90+ integrations including Google Calendar (two-way sync), Slack, Zapier, IFTTT, Microsoft Teams, Outlook, and many more. The Google Calendar integration syncs tasks as calendar events and vice versa.
Source: todoist.com