Organize work and life with natural language task capture
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3451 reviews trackedThe Bottom Line
Entry price
Free plan available, paid tiers above
Biggest pro
Exceptionally clean and fast interface with near-zero learning curve
Biggest con
No built-in time tracking or Gantt chart views
TL;DR - Todoist
- Fast, cross-platform task manager with natural language input and clean design used by 50M+ people
- Free tier covers 5 projects with smart scheduling; Pro adds calendar view, reminders, and 300 projects for $5/mo
- Best for individuals and small teams who want simplicity over complex project management features
Pricing: Free plan available
Best for: Growing teams
4.6/5 across review platforms
What is Todoist?
Todoist is a task management application used by over 50 million people to organize work and personal projects. It supports natural language input for rapid task capture, recurring due dates, priority levels, and multiple project views including list, board, and calendar layouts. Tasks can be organized into projects and sub-projects with labels, filters, and custom views. The platform includes team workspaces with shared projects, task assignment, comments, and activity logs. Todoist integrates with 90+ services including Google Calendar, Slack, Zapier, and IFTTT, and runs natively on web, macOS, Windows, iOS, Android, Apple Watch, and as browser extensions. The AI-powered Todoist Assist helps break down tasks and suggests scheduling. SOC2 Type II certified for enterprise security.
Available on: Web, iOS, Android, Windows, macOS, Linux
Pros & Cons
Pros
- Exceptionally clean and fast interface with near-zero learning curve
- Generous free tier with 5 projects and core features included
- Natural language input makes adding tasks faster than any competitor
- Available on every major platform with reliable real-time sync
- Karma system and streak tracking provide built-in motivation
- Lightweight enough for personal use yet capable for team collaboration
Cons
- No built-in time tracking or Gantt chart views
- Limited project hierarchy depth compared to tools like Asana or ClickUp
- Calendar view and task durations locked behind the Pro plan
- No native document or wiki features for project context
- Reporting and analytics are minimal even on paid plans
Ratings Across the Web
4.6(3,451 reviews)
Ratings aggregated from independent review platforms. Learn more
Key Features
Natural language task input with smart date recognitionRecurring and repeating task schedulesKanban board, list, and calendar viewsShared team workspaces with task assignmentPriority levels, labels, and custom filtersProject templates for common workflowsReal-time task comments and file attachmentsAI-powered task breakdown and scheduling (Todoist Assist)90+ integrations including Google Calendar, Slack, and ZapierCross-platform sync across web, desktop, and mobile apps
Pricing Plans
Pricing checked Jul 11, 2026
Beginner
Free
- 5 personal projects
- Smart Quick Add with natural language
- Task reminders
- List and board layouts
- 3 filter views
- 1 week activity history
- Email and calendar integrations
Pro
$5 / mo (billed yearly)
- 300 personal projects
- Calendar layout and task duration
- Custom task reminders
- 150 filter views
- Unlimited activity history
- Todoist Assist (AI)
- Deadlines and task duration
- 100 MB file uploads
Business
$8 / user/mo (billed yearly)
- Everything in Pro for each member
- Shared team workspace
- Up to 500 team projects
- 1,000 team members and guests
- 1,000 project folders
- Team roles and permissions
- Centralized billing
- SOC2 Type II certification
How Todoist's pricing compares
At $8/mo, Todoist is mid-range of its 4 direct competitors ($2.79 to $49.99/mo across the set).
Entry paid plan, monthly. Pricing checked Jul 11, 2026.
Reviews
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4.6/5
Across 3,451 verified user reviews on Capterra, G2, SourceForge
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Todoist FAQ
How does Todoist facilitate rapid task capture?
Todoist supports natural language input, allowing users to quickly add tasks with details like due dates and priority levels using plain text. This feature makes the process of capturing tasks significantly faster than many other tools. It also includes an AI-powered Todoist Assist to help break down tasks and suggest scheduling.
Which teams benefit most from using Todoist?
Teams looking for a lightweight yet capable tool for collaboration will find Todoist suitable, as it offers shared projects, task assignment, and activity logs. Its clean interface and low learning curve make it accessible for various team sizes. The platform is also SOC2 Type II certified, addressing enterprise security needs.
How does Todoist compare to Asana for project hierarchy?
Todoist offers project and sub-project organization, but its project hierarchy depth is more limited compared to tools like Asana. While Todoist excels in fast task capture and a clean interface, Asana provides more extensive options for complex, multi-layered project structures. Todoist does offer multiple project views including list, board, and calendar layouts.
What kind of integrations does Todoist offer?
Todoist integrates with over 90 services, including popular tools like Google Calendar, Slack, Zapier, and IFTTT. These integrations allow users to connect Todoist with their existing workflows and automate various tasks. It also runs natively across a wide range of platforms, ensuring broad accessibility.
Does Todoist include a free tier?
Yes, Todoist offers a generous free tier that includes core features and supports up to 5 projects. Paid plans are available for users who require more extensive usage and advanced features, such as calendar view and task durations. The free tier provides a strong foundation for personal and basic organizational needs.
What are the primary limitations of Todoist?
Todoist does not include built-in time tracking or Gantt chart views, and its reporting and analytics capabilities are minimal even on paid plans. The depth of its project hierarchy is also limited compared to some competitors. Additionally, features like calendar view and task durations are only available with a paid subscription.
How does Todoist help users stay motivated?
Todoist incorporates a Karma system and streak tracking to provide built-in motivation for users. These features encourage consistent task completion and engagement with the platform. The clean and fast interface also contributes to a positive user experience, making task management less daunting.
Source: todoist.com