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Todoist

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Organize work and life with natural language task capture

Task ManagementProductivityProject Management
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Reviews onG2CapterraSourceForge
3451 reviews tracked

The Bottom Line

Entry price

Free plan available, paid tiers above

Biggest pro

Exceptionally clean and fast interface with near-zero learning curve

Biggest con

No built-in time tracking or Gantt chart views

TL;DR - Todoist

  • Fast, cross-platform task manager with natural language input and clean design used by 50M+ people
  • Free tier covers 5 projects with smart scheduling; Pro adds calendar view, reminders, and 300 projects; paid plans offer advanced features
  • Best for individuals and small teams who want simplicity over complex project management features
Pricing: Free plan available
Best for: Growing teams
4.6/5 across review platforms

What is Todoist?

Editorial review
Todoist is a task management application used by over 50 million people to organize work and personal projects. It supports natural language input for rapid task capture, recurring due dates, priority levels, and multiple project views including list, board, and calendar layouts. Tasks can be organized into projects and sub-projects with labels, filters, and custom views. The platform includes team workspaces with shared projects, task assignment, comments, and activity logs. Todoist integrates with 90+ services including Google Calendar, Slack, Zapier, and IFTTT, and runs natively on web, macOS, Windows, iOS, Android, Apple Watch, and as browser extensions. The AI-powered Todoist Assist helps break down tasks and suggests scheduling. SOC2 Type II certified for enterprise security.

Available on: Web, iOS, Android, Windows, macOS, Linux

how we evaluateSourcetodoist.com ↗

Pros & Cons

Pros

  • Exceptionally clean and fast interface with near-zero learning curve
  • Generous free tier with 5 projects and core features included
  • Natural language input makes adding tasks faster than any competitor
  • Available on every major platform with reliable real-time sync
  • Karma system and streak tracking provide built-in motivation
  • Lightweight enough for personal use yet capable for team collaboration

Cons

  • No built-in time tracking or Gantt chart views
  • Limited project hierarchy depth compared to tools like Asana or ClickUp
  • Calendar view and task durations locked behind paid plans
  • No native document or wiki features for project context
  • Reporting and analytics are minimal even on paid plans

Ratings Across the Web

4.6(3,451 reviews)

Todoist holds an aggregate rating of 4.6 out of 5 from 3,451 reviews across G2, Capterra and SourceForge, last checked March 18, 2026.

G2818 reviews
4.5/5
Capterra2,619 reviews
4.6/5
SourceForge14 reviews
4.8/5

What people say

“Another problem I have with Todoist is that you cannot assign a single task to multiple people.”via G2
“The "Karma" system (which tracks your productivity with points) adds a great little touch of gamification that motivates me to clear my daily list.”via Capterra
“I really like that there is a Gmail plugin so my To-Do list can live inside my Gmail dashboard.”via SourceForge

Ratings aggregated from independent review platforms. Learn more

Key Features

Natural language task input with smart date recognitionRecurring and repeating task schedulesKanban board, list, and calendar viewsShared team workspaces with task assignmentPriority levels, labels, and custom filtersProject templates for common workflowsReal-time task comments and file attachmentsAI-powered task breakdown and scheduling (Todoist Assist)90+ integrations including Google Calendar, Slack, and ZapierCross-platform sync across web, desktop, and mobile apps

Pricing Plans

Pricing checked Aug 20, 2026

Beginner

Free

  • 5 personal projects
  • Smart Quick Add with natural language
  • Task reminders
  • List and board layouts
  • 3 filter views
  • 1 week activity history
  • Email and calendar integrations

Pro

$5 / mo (billed yearly)

  • 300 personal projects
  • Calendar layout and task duration
  • Custom task reminders
  • 150 filter views
  • Unlimited activity history
  • Todoist Assist (AI)
  • Deadlines and task duration
  • 100 MB file uploads

Business

$8 / user/mo (billed yearly)

  • Everything in Pro for each member
  • Shared team workspace
  • Up to 500 team projects
  • 1,000 team members and guests
  • 1,000 project folders
  • Team roles and permissions
  • Centralized billing
  • SOC2 Type II certification
Calculate your costView full pricing

Is Todoist worth the price?

85/100

Todoist's pricing is quite generous, especially with its robust free tier offering significant functionality.

The Pro tier at $5/month (billed yearly) provides excellent value for individual power users, while the Business tier at $8/user/month (billed yearly) is competitive for teams. It's best for individuals and small to medium-sized teams seeking a feature-rich task management solution.

Hidden Costs & Gotchas

Pro tier requires annual commitment for $5/mo price.

Business tier is per user, scales with team size.

Higher storage for files might need other solutions.

How Todoist Compares to Competitors

Compared to Asana, which starts at $10.99/user/month (billed annually) for its Premium plan, Todoist's Pro tier at $5/month and Business tier at $8/user/month are significantly more affordable. While Asana offers more extensive project management features, Todoist provides a strong core task management experience at a lower price point, making it a more budget-friendly option than ClickUp's Unlimited plan at $7/user/month (billed annually).

How Todoist's pricing compares

At $8/mo, Todoist is mid-range of its 4 direct competitors ($2.79 to $49.99/mo across the set).

TickTick
$2.79
Any.do
$2.99
Todoist
$8
Asana
$10.99
OmniFocus
$49.99

Entry paid plan, monthly. Pricing checked Aug 20, 2026.

Reviews

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4.6/5

Across 3,451 verified user reviews on Capterra, G2, SourceForge

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Best Todoist Alternatives

Top alternatives based on features, pricing, and user needs.

Asana logo
AsanaFreemium

Orchestrate work from tasks to initiatives with projects and automation

4.4
Any.do logo
Any.doFreemium

Simple to-do list and daily planner app

4.4
TickTick logo
TickTickFreemium

Task manager, calendar, habits, and Pomo timer in one app

4.7
Things 3 logo
Things 3Paid

Award-winning task manager for Apple

4.6
OmniFocus logo
OmniFocusPaid

Master your tasks with powerful Apple-based GTD organization

4.6
See all task management tools →

Still deciding?

Most buyers shortlist 2 or 3 tools before committing. Pull a side-by-side comparison or browse the full alternatives shortlist below.

Todoist vs AsanaHead-to-head: features, pricing, who winsTodoist vs Any.doHead-to-head: features, pricing, who winsTodoist vs TickTickHead-to-head: features, pricing, who wins

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Todoist FAQ

How does Todoist facilitate rapid task capture?

Todoist supports natural language input, allowing users to quickly add tasks with details like due dates and priority levels using plain text. This feature makes the process of capturing tasks significantly faster than many other tools. It also includes an AI-powered Todoist Assist to help break down tasks and suggest scheduling.

Which teams benefit most from using Todoist?

Teams looking for a lightweight yet capable tool for collaboration will find Todoist suitable, as it offers shared projects, task assignment, and activity logs. Its clean interface and low learning curve make it accessible for various team sizes. The platform is also SOC2 Type II certified, addressing enterprise security needs.

How does Todoist compare to Asana for project hierarchy?

Todoist offers project and sub-project organization, but its project hierarchy depth is more limited compared to tools like Asana. While Todoist excels in fast task capture and a clean interface, Asana provides more extensive options for complex, multi-layered project structures. Todoist does offer multiple project views including list, board, and calendar layouts.

What kind of integrations does Todoist offer?

Todoist integrates with over 90 services, including popular tools like Google Calendar, Slack, Zapier, and IFTTT. These integrations allow users to connect Todoist with their existing workflows and automate various tasks. It also runs natively across a wide range of platforms, ensuring broad accessibility.

Does Todoist include a free tier?

Yes, Todoist offers a generous free tier that includes core features and supports up to 5 projects. Paid plans are available for users who require more extensive usage and advanced features, such as calendar view and task durations. The free tier provides a strong foundation for personal and basic organizational needs.

What are the primary limitations of Todoist?

Todoist does not include built-in time tracking or Gantt chart views, and its reporting and analytics capabilities are minimal even on paid plans. The depth of its project hierarchy is also limited compared to some competitors. Additionally, features like calendar view and task durations are only available with a paid subscription.

How does Todoist help users stay motivated?

Todoist incorporates a Karma system and streak tracking to provide built-in motivation for users. These features encourage consistent task completion and engagement with the platform. The clean and fast interface also contributes to a positive user experience, making task management less daunting.

Source: todoist.com

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