Task it All vs Trello: Which is Better in 2026?
Choosing between Task it All and Trello comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Bottom line: Trello wins this matchup. Google Calendar is our overall Task Management pick. Google Calendar is our free Task Management pick. Pick Task it All if you need task management.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Task it All
Keep Windows tasks, project notes, files and reminders together
Best for you if:
- • Windows users organizing personal tasks, notes and reminders, with an optional upgrade for shared team work
- • You want tasks, notes and supporting files stay together in one Windows workspace
- • You want subtasks, priorities and reminders help turn a project into clear next steps
Trello
Organize your projects visually with boards, lists, and cards
Best for you if:
- • You want a free tier before you commit
- • You want very easy to use
- • You want visual organization
| At a Glance | Task it All | Trello |
|---|---|---|
Starts at | $2.99/monthSolo | FreeFree tier available |
Best For | Task Management | Project Management |
Rating | - | 4.1/5Capterra 4.5 · G2 4.4 · Trustpilot 3.0 |
Free plan | No | Yes |
Watch out for | n/a | Butler automation on Free (250 runs/mo) depletes fast, a single rule on a busy board with 10 card moves/day burns 300 runs in a month, forcing an upgrade or disabling automations entirely |
Choose Task it All or Trello?
Choose Task it All if
Keep Windows tasks, project notes, files and reminders together
- Windows users organizing personal tasks, notes and reminders, with an optional upgrade for shared team work
- You want tasks, notes and supporting files stay together in one Windows workspace
- You want subtasks, priorities and reminders help turn a project into clear next steps
- Your work is task management-shaped, not project management-shaped
Choose Trello if
Organize your projects visually with boards, lists, and cards
- You want a free tier before you commit
- You want very easy to use
- You want visual organization
- Your work is project management-shaped, not task management-shaped
| Feature | Task it All | Trello |
|---|---|---|
| Pricing Model | Paid | Freemium |
| User Rating | No ratings yet | ★4.1/5 37,904 reviews |
| Categories | Task ManagementNote-Taking | Project ManagementTask Management |
In-Depth Analysis
Task it All
Keep Windows tasks, project notes, files and reminders together
Strengths
- +Tasks, notes and supporting files stay together in one Windows workspace.
- +Subtasks, priorities and reminders help turn a project into clear next steps.
Weaknesses
- -Windows desktop application. New accounts require a paid plan after the trial, and shared team features need a team subscription.
Key features
Trello
Organize your projects visually with boards, lists, and cards
Trello remains the simplest kanban board on the market, and its pricing reflects that simplicity.
Watch out
Butler automation on Free (250 runs/mo) depletes fast, a single rule on a busy board with 10 card moves/day burns 300 runs in a month, forcing an upgrade or disabling automations entirely
Strengths
- +Very easy to use
- +Visual organization
- +Good free tier
- +Many integrations
Weaknesses
- -Limited for complex projects
- -Basic reporting
- -Can get cluttered
Key features
Pricing: Task it All vs Trello
| Plan | Task it All | Trello |
|---|---|---|
| Tier 1 | US$2.99 month Solo | Free Free |
| Tier 2 | US$6 per user month Teams | $5 Standard |
| Tier 3 | US$9 per user month Team Plus | $10 Premium |
| Tier 4 | N/A | $17.50 Enterprise |
Pricing verified from each vendor's public pricing page. Compare in detail on Task it All pricing and Trello pricing.
Who Should Use What?
On a budget?
Trello has a free tier. Task it All is paid only.
Go with: Trello
Want the highest-rated option?
Trello is rated 4.1/5. Task it All has no ratings yet.
Go with: Trello
Value user reviews?
Task it All: no ratings yet. Trello: 37,904 reviews (4.1/5).
Go with: Trello
3 Questions to Help You Decide
What's your budget?
Task it All is paid. Trello is freemium. Trello lets you start free.
What's your use case?
Task it All is a task management tool. Trello is in project management. Pick the category that matches your needs.
How important are ratings?
Trello is rated 4.1/5; Task it All has no ratings yet.
Key Takeaways
Trello
- Free tier available
- Our pick for this comparison
Task it All
- Better fit for task management
The Bottom Line
Trello wins this matchup. Google Calendar is our overall Task Management pick. Google Calendar is our free Task Management pick.
Frequently Asked Questions
Is Task it All or Trello better?
Trello is rated in our evaluation. Task it All is paid and Trello is freemium.
What are Task it All and Trello used for?
Task it All: Keep Windows tasks, project notes, files and reminders together. Trello: Organize your projects visually with boards, lists, and cards.
What does Task it All cost vs Trello?
Task it All is a paid tool. Trello is freemium (free tier + paid plans). Visit their websites for detailed pricing.