TimeTac vs When I Work: Pricing and Ratings Compared (2026)
Entry prices and free plans as read on each vendor's pricing page, and user ratings as published on review sites, for TimeTac and When I Work side by side. This page compares data; it is not a hands-on review.
On the data: On the data below, TimeTac leads on higher user rating. We do not name an overall winner for this pair.
Short on time? Here's the quick answer
Based on published vendor pricing and features and on public review data, here's who should pick what:
TimeTac
Track work hours, leave and project time with payroll-ready data
Best for you if:
- • You want working hours, leave and project time in a single system
When I Work
Smarter employee scheduling, time tracking, and team messaging for hourly teams.
Best for you if:
- • You want significantly reduces time spent on scheduling (up to 15 hours/week reported)
| At a Glance | TimeTac | When I Work |
|---|---|---|
Starts at | From $5/user/mo, billed yearly Essential (Working Hours & Absence) plan | From $2.50/user/mo, billed monthly Essentials plan |
Category | Time Tracking | HR & Recruiting Time Tracking |
Rating | 4.6/5 Capterra 4.6 · G2 4.5 784 reviews | 4.3/5 Capterra 4.5 · G2 4.4 · TrustRadius 3.7 1,736 reviews |
Free plan | No | No |
Watch out for | $25/month base fee on all non-Enterprise plans | n/a |
Choose TimeTac or When I Work?
Choose TimeTac if
- You want working hours, leave and project time in a single system
- You want several ways to clock in, from the browser to terminals and NFC
- You work in time tracking, not HR & recruiting
Choose When I Work if
- You want significantly reduces time spent on scheduling (up to 15 hours/week reported)
- You want combines multiple HR functions (scheduling, time tracking, messaging) into one platform
- You work in HR & recruiting, not time tracking
In-Depth Analysis
TimeTac
Track work hours, leave and project time with payroll-ready data
TimeTac's pricing is on the higher end for time tracking, especially for small teams due to the $25/month base fee and per-user rates starting at $6.
Watch out
$25/month base fee on all non-Enterprise plans
Strengths
- Pro: Working hours, leave and project time in a single system
- Pro: Several ways to clock in, from the browser to terminals and NFC
- Pro: 30-day free trial, no credit card required
- Pro: Prices are published per user per month, with a yearly discount
- Pro: ISO 27001 certified with EU hosting
Weaknesses
- Con: A monthly base fee applies on top of per-user pricing
- Con: Two separate modules (Working Hours & Absence, Project Time) must be combined for the full feature set
- Con: Teams with 20 or more users need a custom quote
- Con: Reviews and some third-party pages refer to the product as Timeular or EARLY
Key features
When I Work
Smarter employee scheduling, time tracking, and team messaging for hourly teams.
When I Work's pricing is fair, especially for the Essentials tier at $2.50/user/month, offering a robust set of features for basic scheduling needs.
Strengths
- Pro: Significantly reduces time spent on scheduling (up to 15 hours/week reported)
- Pro: Combines multiple HR functions (scheduling, time tracking, messaging) into one platform
- Pro: Helps control labor costs and prevent overtime with real-time data and alerts
- Pro: Empowers employees with self-service options like shift swaps and time-off requests
- Pro: Easy to set up and use for both managers and employees
Weaknesses
- Con: Specific cons are not explicitly mentioned in the provided text, but potential cons could include reliance on internet connection for mobile features or learning curve for advanced features.
Key features
Plans and prices: TimeTac vs When I Work
| Tool | Plans and prices | Source |
|---|---|---|
| TimeTac |
| timetac.com/en/pricing read Oct 19, 2026 |
| When I Work |
| wheniwork.com/pricing read Oct 31, 2026 |
Prices as read on each vendor's own pricing page on the date shown. Plans are listed per tool and are not matched against the other tool's plans: a plan name or price in one column says nothing about the same row in the other. Details on TimeTac pricing and When I Work pricing.
Key Takeaways
TimeTac
- Higher user rating: 4.6/5 vs 4.3/5
When I Work
- Choose if you want smarter employee scheduling, time tracking, and team messaging for hourly teams
What the data shows
On the data below, TimeTac leads on higher user rating. We do not name an overall winner for this pair.
- TimeTac has the higher user rating (4.6/5 from 784 reviews for TimeTac, 4.3/5 from 1,736 reviews for When I Work).
- Entry prices are not ranked, they are charged on different bases: TimeTac $5/user/mo, billed yearly; When I Work $2.50/user/mo, billed monthly.
Criteria: user rating (only above 20 reviews on both sides, gap of 0.2 or more), entry price (only on the same billing basis), free plan. How we rate
Frequently Asked Questions
How do TimeTac and When I Work compare in 2026?
On the data below, TimeTac leads on higher user rating. We do not name an overall winner for this pair. TimeTac has the higher user rating (4.6/5 from 784 reviews for TimeTac, 4.3/5 from 1,736 reviews for When I Work). Entry prices are not ranked, they are charged on different bases: TimeTac $5/user/mo, billed yearly; When I Work $2.50/user/mo, billed monthly.
What are TimeTac and When I Work used for?
TimeTac: Track work hours, leave and project time with payroll-ready data. When I Work: Smarter employee scheduling, time tracking, and team messaging for hourly teams.
What does TimeTac cost vs When I Work?
TimeTac's cheapest paid plan is Essential (Working Hours & Absence) at $5/user/mo, billed yearly. When I Work's cheapest paid plan is Essentials at $2.50/user/mo, billed monthly. Prices read on the vendors' pricing pages, latest check Oct 31, 2026.
What's the main difference between TimeTac and When I Work?
TimeTac's main strength: working hours, leave and project time in a single system. When I Work's main strength: significantly reduces time spent on scheduling (up to 15 hours/week reported).