IntakeQ vs Fillout: Which Should You Choose in 2026?
Choosing between IntakeQ and Fillout comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
IntakeQ
Capture every detail and streamline client onboarding with customizable, secure online forms.
Best for you if:
- • Customizable online forms with drag-and-drop builder.
- • Securely collect electronic signatures and patient data.
Fillout
Form builder for apps
Best for you if:
- • You want the higher-rated option (8.3/10 vs 0.0/10)
- • You want to try before committing
- • Fillout is a form builder that connects directly to Airtable, Notion, and databases
- • It creates forms that populate your existing tools with conditional logic and calculations
| At a Glance |  IntakeQ | |
|---|---|---|
Price | Paid | Free + Paid |
Best For | Form Builders | Form Builders |
Rating | —/100 | 83/100 |
| Feature | IntakeQ | Fillout |
|---|---|---|
| Pricing Model | Paid | Freemium |
| Editorial Score | — | 83 |
| Community Rating | No ratings yet | No ratings yet |
| Total Reviews | 0 | 0 |
| Community Upvotes | 0 | 0 |
| Categories | Form BuildersSurvey Tools | Form BuildersLead Generation |
Understanding the Differences
Both IntakeQ and Fillout solve similar problems, but they approach them differently.IntakeQ positions itself as "capture every detail and streamline client onboarding with customizable, secure online forms." while Filloutfocuses on "form builder for apps". These differences matter depending on what you're trying to accomplish.
When to Choose IntakeQ
IntakeQ makes sense if you're looking for a comprehensive paid solution.
When to Choose Fillout
Fillout is worth considering if you need a flexible option with both free and paid tiers tool. Scoring 83/100, it edges ahead in our evaluation.
Who Should Use What?
Bootstrapped or small team?
Fillout won't cost you anything to start, which is exactly what early-stage teams need.
We'd pick: Fillout
Growing fast?
Your team doubled last quarter and you need tools that won't break when you add 50 more people. Fillout is built for teams that are leveling up.
We'd pick: Fillout
Enterprise with complex needs?
You need SSO, compliance certifications, and a support team that picks up the phone. IntakeQ is built for organizations like yours.
We'd pick: IntakeQ
Still not sure? Answer these 3 questions
How much can you spend?
Want to test first? Fillout has a free tier to get you started.
Do you care what other users think?
Both have similar review counts. Read a few before you commit.
Expert opinion or crowd wisdom?
Our team rated Fillout higher (83/100). But the community has upvoted Fillout more (0 votes). Pick your source of truth.
Key Takeaways
What Fillout Does Better
- Higher overall score (83/100)
- Our recommendation for most use cases
Consider IntakeQ If
- Its specific features better match your workflow
- You prefer its interface or design approach
The Bottom Line
If we had to pick one, we'd go with Fillout (83/100). But the honest answer is that "better" depends on your situation. Fillout scores higher in our analysis, but IntakeQ might be the right choice if its specific strengths align with what you need most. Take advantage of free trials to test both before committing.
Frequently Asked Questions
Is IntakeQ or Fillout better?
Based on our analysis, Fillout scores higher with 83/100. IntakeQ ispaid while Fillout is freemium. The best choice depends on your specific needs and budget. We recommend testing both with free trials if available.
Can I switch from IntakeQ to Fillout easily?
Migration difficulty varies. Check if both tools support data export/import in compatible formats. Some tools offer migration assistance or have integration partners who can help with the transition.
Do IntakeQ and Fillout offer free trials?
Most software in this category offers free trials or free tiers. IntakeQ is paid with potential trial.Fillout is freemium with a free tier. Visit their websites for current trial offers.