Planning Center vs ChurchTrac: Which is Better in 2026?
Choosing between Planning Center and ChurchTrac comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Bottom line: Planning Center wins this matchup. HubSpot is our overall CRM pick. HubSpot is our free CRM pick. Pick ChurchTrac if you need CRM.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Planning Center
Integrated church management software designed to streamline operations and enhance congregant engagement.
Best for you if:
- • You want modular pricing allows churches to pay only for what they need
- • You want core 'People' database is always free
ChurchTrac
Comprehensive church management software for streamlined operations and community engagement.
Best for you if:
- • You want comprehensive feature set for church administration
- • You want offers a free plan for smaller churches
| At a Glance | Planning Center | ChurchTrac |
|---|---|---|
Starts at | FreeFree tier available | FreeFree tier available |
Best For | Nonprofit Tools | CRM |
Rating | 4.6/5 | 4.8/5 |
Free plan | Yes | Yes |
Choose Planning Center or ChurchTrac?
Choose Planning Center if
Integrated church management software designed to streamline operations and enhance congregant engagement.
- You want modular pricing allows churches to pay only for what they need
- You want core 'People' database is always free
- Your work is nonprofit tools-shaped, not CRM-shaped
Choose ChurchTrac if
Comprehensive church management software for streamlined operations and community engagement.
- You want comprehensive feature set for church administration
- You want offers a free plan for smaller churches
- Your work is CRM-shaped, not nonprofit tools-shaped
| Feature | Planning Center | ChurchTrac |
|---|---|---|
| Pricing Model | Freemium | Freemium |
| User Rating | ★4.6/5 1,551 reviews | ★4.8/5 12 reviews |
| Categories | Nonprofit ToolsVolunteer Management | CRMFinance |
In-Depth Analysis
Planning Center
Integrated church management software designed to streamline operations and enhance congregant engagement.
Planning Center offers an incredibly generous pricing model, with most core functionalities starting at $0 and scaling based on usage metrics rather than fixed tiers.
Watch out
Music Stand is a $5 add-on
Strengths
- +Modular pricing allows churches to pay only for what they need.
- +Core 'People' database is always free.
- +Seamless integration between all products prevents information siloing.
- +Offers a free mobile app and website for congregant engagement.
- +Provides free and responsive support and training.
Weaknesses
- -Payment processing for donations and registrations incurs additional fees from Stripe.
- -Pricing for some modules scales with usage (e.g., number of rooms, check-ins, donations, group members, event attendees, team members), which could become costly for larger churches.
- -Requires integration with multiple modules to achieve full functionality, potentially increasing complexity.
Key features
ChurchTrac
Comprehensive church management software for streamlined operations and community engagement.
Strengths
- +Comprehensive feature set for church administration
- +Offers a free plan for smaller churches
- +Integrated financial and people management
- +User-friendly interface for various tasks
- +Good for managing volunteers and events
Weaknesses
- -Some advanced features may require a paid plan
- -Learning curve for new users due to breadth of features
- -Mobile app functionality might be less robust than desktop
Key features
Pricing: Planning Center vs ChurchTrac
| Plan | Planning Center | ChurchTrac |
|---|---|---|
| Tier 1 | $0 People | N/A |
| Tier 2 | $0 Rooms (Unlimited Events) | N/A |
| Tier 3 | $0 Daily Check-Ins | N/A |
| Tier 4 | $0 Monthly Donations | N/A |
| Tier 5 | $0 Group Members | N/A |
| Tier 6 | $0 Essential App Management | N/A |
| Tier 7 | $0 Event Attendees | N/A |
| Tier 8 | $0 Team Members (100MB Storage) | N/A |
| Tier 9 | $5 Music Stand Add-on | N/A |
Pricing verified from each vendor's public pricing page. Compare in detail on Planning Center pricing and ChurchTrac pricing.
Who Should Use What?
On a budget?
Both are freemium. Compare plans on their websites.
Go with: Planning Center
Want the highest-rated option?
Planning Center: 4.6/5 (1,551 reviews). ChurchTrac: 4.8/5 (12 reviews).
Go with: ChurchTrac
Value user reviews?
Planning Center: 1,551 reviews (4.6/5). ChurchTrac: 12 reviews (4.8/5).
Go with: Planning Center
3 Questions to Help You Decide
What's your budget?
Both are freemium. Pricing won't help you decide here.
What's your use case?
Planning Center is a nonprofit tools tool. ChurchTrac is in CRM. Pick the category that matches your needs.
How important are ratings?
ChurchTrac is rated higher: 4.8/5 vs 4.6/5.
Key Takeaways
Planning Center
- Larger review base (1,551 reviews)
- Free tier available
- Our pick for this comparison
ChurchTrac
- Higher user rating: 4.8/5 vs 4.6/5
- Better fit for CRM
The Bottom Line
Planning Center wins this matchup. HubSpot is our overall CRM pick. HubSpot is our free CRM pick.
Frequently Asked Questions
Is Planning Center or ChurchTrac better?
Planning Center is rated in our evaluation. Both are freemium.
What are Planning Center and ChurchTrac used for?
Planning Center: Integrated church management software designed to streamline operations and enhance congregant engagement.. ChurchTrac: Comprehensive church management software for streamlined operations and community engagement..
What does Planning Center cost vs ChurchTrac?
Planning Center is freemium (free tier + paid plans). ChurchTrac is freemium (free tier + paid plans). Visit their websites for detailed pricing.