Proplanum vs When I Work: Pricing and Ratings Compared (2026)
Entry prices and free plans as read on each vendor's pricing page, and user ratings as published on review sites, for Proplanum and When I Work side by side. This page compares data; it is not a hands-on review.
On the data: On the data below the two are close or not directly comparable, so we do not name a winner for this pair.
Short on time? Here's the quick answer
Based on published vendor pricing and features and on public review data, here's who should pick what:
Proplanum
Build rotas with Labour Code checks, track time, and sync hours to payroll
Best for you if:
- • Retail chains, hotels, restaurants, factories, warehouses and healthcare providers that plan shifts across one or many sites
When I Work
Smarter employee scheduling, time tracking, and team messaging for hourly teams.
Best for you if:
- • You want significantly reduces time spent on scheduling (up to 15 hours/week reported)
| At a Glance | Proplanum | When I Work |
|---|---|---|
Starts at | From $3.50/employee/mo, billed yearly Start plan | From $2.50/user/mo, billed monthly Essentials plan |
Category | Time Tracking HRIS | HR & Recruiting Time Tracking |
Rating | n/a | 4.3/5 Capterra 4.5 · G2 4.4 · TrustRadius 3.7 1,736 reviews |
Free plan | No | No |
Choose Proplanum or When I Work?
Choose Proplanum if
- Retail chains, hotels, restaurants, factories, warehouses and healthcare providers that plan shifts across one or many sites
- You want build rotas with Labour Code checks, track time, and sync hours to payroll
- You work in time tracking, not HR & recruiting
Choose When I Work if
- You want significantly reduces time spent on scheduling (up to 15 hours/week reported)
- You want combines multiple HR functions (scheduling, time tracking, messaging) into one platform
- You work in HR & recruiting, not time tracking
In-Depth Analysis
Proplanum
Build rotas with Labour Code checks, track time, and sync hours to payroll
Proplanum's pricing is fair and competitive, with Start at $3.50 per employee per month and Premium at $4.50, which is on the lower end of scheduling tools.
Key features
When I Work
Smarter employee scheduling, time tracking, and team messaging for hourly teams.
When I Work's pricing is fair, especially for the Essentials tier at $2.50/user/month, offering a robust set of features for basic scheduling needs.
Strengths
- Pro: Significantly reduces time spent on scheduling (up to 15 hours/week reported)
- Pro: Combines multiple HR functions (scheduling, time tracking, messaging) into one platform
- Pro: Helps control labor costs and prevent overtime with real-time data and alerts
- Pro: Empowers employees with self-service options like shift swaps and time-off requests
- Pro: Easy to set up and use for both managers and employees
Weaknesses
- Con: Specific cons are not explicitly mentioned in the provided text, but potential cons could include reliance on internet connection for mobile features or learning curve for advanced features.
Key features
Plans and prices: Proplanum vs When I Work
| Tool | Plans and prices | Source |
|---|---|---|
| Proplanum |
| proplanum.com/en/pricing read Oct 20, 2026 |
| When I Work |
| wheniwork.com/pricing read Oct 31, 2026 |
Prices as read on each vendor's own pricing page on the date shown. Plans are listed per tool and are not matched against the other tool's plans: a plan name or price in one column says nothing about the same row in the other. Details on Proplanum pricing and When I Work pricing.
Key Takeaways
Proplanum
- Choose if you want build rotas with Labour Code checks, track time, and sync hours to payroll
When I Work
- Choose if you want smarter employee scheduling, time tracking, and team messaging for hourly teams
What the data shows
On the data below the two are close or not directly comparable, so we do not name a winner for this pair.
- Only When I Work has a published user rating (4.3/5 from 1,736 reviews); Proplanum has none we can show.
- Entry prices are not ranked, they are charged on different bases: Proplanum $3.50/employee/mo, billed yearly; When I Work $2.50/user/mo, billed monthly.
Criteria: user rating (only above 20 reviews on both sides, gap of 0.2 or more), entry price (only on the same billing basis), free plan. How we rate
Frequently Asked Questions
How do Proplanum and When I Work compare in 2026?
On the data below the two are close or not directly comparable, so we do not name a winner for this pair. Only When I Work has a published user rating (4.3/5 from 1,736 reviews); Proplanum has none we can show. Entry prices are not ranked, they are charged on different bases: Proplanum $3.50/employee/mo, billed yearly; When I Work $2.50/user/mo, billed monthly.
What are Proplanum and When I Work used for?
Proplanum: Build rotas with Labour Code checks, track time, and sync hours to payroll. When I Work: Smarter employee scheduling, time tracking, and team messaging for hourly teams.
What does Proplanum cost vs When I Work?
Proplanum's cheapest paid plan is Start at $3.50/employee/mo, billed yearly. When I Work's cheapest paid plan is Essentials at $2.50/user/mo, billed monthly. Prices read on the vendors' pricing pages, latest check Oct 31, 2026.
What's the main difference between Proplanum and When I Work?
Proplanum focuses on build rotas with Labour Code checks, track time, and sync hours to payroll. When I Work's main strength: significantly reduces time spent on scheduling (up to 15 hours/week reported).