RecTrac vs Wild Apricot: Pricing and Ratings Compared (2026)
Entry prices and free plans as read on each vendor's pricing page, and user ratings as published on review sites, for RecTrac and Wild Apricot side by side. This page compares data; it is not a hands-on review.
On the data: On the data below, RecTrac leads on a free plan; Wild Apricot leads on higher user rating. We do not name an overall winner for this pair.
Short on time? Here's the quick answer
Based on published vendor pricing and features and on public review data, here's who should pick what:
RecTrac
Comprehensive recreation management software for parks, recreation, and community organizations.
Best for you if:
- • You want a free tier before you commit
Wild Apricot
Membership management software
Best for you if:
- • You want true all-in-one for membership orgs: database, events, email, website, and payments
| At a Glance | RecTrac | Wild Apricot |
|---|---|---|
Starts at | Free plan, paid from $10/mo, billed monthly Pro plan | Not published |
Category | CRM Membership Sites | Membership Sites Nonprofit Tools |
Rating | 3.9/5 G2 4.0 · Capterra 3.7 48 reviews | 4.2/5 Capterra 4.4 · G2 3.8 602 reviews |
Free plan | Yes | No |
Watch out for | n/a | Add-ons like text messaging cost extra |
Choose RecTrac or Wild Apricot?
Choose RecTrac if
- You want a free tier before you commit
- You want centralized management for diverse recreation operations
- You want enhances customer convenience with online self-service options
- You work in CRM, not membership sites
Choose Wild Apricot if
- You want true all-in-one for membership orgs: database, events, email, website, and payments
- You want automated renewals reduce manual work and improve retention
- You work in membership sites, not CRM
In-Depth Analysis
RecTrac
Comprehensive recreation management software for parks, recreation, and community organizations.
This pricing structure is extremely generous, bordering on unrealistic for a comprehensive recreation management software.
Strengths
- Pro: Centralized management for diverse recreation operations.
- Pro: Enhances customer convenience with online self-service options.
- Pro: Provides detailed reporting for informed decision-making.
- Pro: Reduces administrative burden and improves operational efficiency.
Weaknesses
- Con: Specific pricing details are not publicly available.
- Con: Requires implementation and training for staff.
Key features
Wild Apricot
Membership management software
It's best suited for small to medium-sized non-profits and associations prioritizing an all-in-one solution.
Watch out
Add-ons like text messaging cost extra
Strengths
- Pro: True all-in-one for membership orgs: database, events, email, website, and payments
- Pro: Automated renewals reduce manual work and improve retention
- Pro: A generous evaluation period with no credit card required
- Pro: Consistently rated a top membership management software
- Pro: Mobile apps for both admin management and member self-service
Weaknesses
- Con: Contact-based pricing can get expensive for large organizations
- Con: Website builder is functional but limited compared to dedicated platforms
- Con: Email editor lacks the sophistication of specialized tools
- Con: Limited customization options for the member-facing portal
- Con: Add-ons like text messaging and job board cost extra
Key features
Plans and prices: RecTrac vs Wild Apricot
| Tool | Plans and prices | Source |
|---|---|---|
| RecTrac |
| vermontsystems.com/pricing read Oct 8, 2026 |
| Wild Apricot |
| wildapricot.com/pricing read Oct 31, 2026 |
Prices as read on each vendor's own pricing page on the date shown. Plans are listed per tool and are not matched against the other tool's plans: a plan name or price in one column says nothing about the same row in the other. Details on RecTrac pricing and Wild Apricot pricing.
Key Takeaways
RecTrac
- Has a free plan
Wild Apricot
- Higher user rating: 4.2/5 vs 3.9/5
What the data shows
On the data below, RecTrac leads on a free plan; Wild Apricot leads on higher user rating. We do not name an overall winner for this pair.
- Wild Apricot has the higher user rating (3.9/5 from 48 reviews for RecTrac, 4.2/5 from 602 reviews for Wild Apricot).
- RecTrac starts at $10/mo, billed monthly; Wild Apricot has no public paid plan price on file.
- Only RecTrac has a free plan.
Criteria: user rating (only above 20 reviews on both sides, gap of 0.2 or more), entry price (only on the same billing basis), free plan. How we rate
Frequently Asked Questions
How do RecTrac and Wild Apricot compare in 2026?
On the data below, RecTrac leads on a free plan; Wild Apricot leads on higher user rating. We do not name an overall winner for this pair. Wild Apricot has the higher user rating (3.9/5 from 48 reviews for RecTrac, 4.2/5 from 602 reviews for Wild Apricot). RecTrac starts at $10/mo, billed monthly; Wild Apricot has no public paid plan price on file. Only RecTrac has a free plan.
What are RecTrac and Wild Apricot used for?
RecTrac: Comprehensive recreation management software for parks, recreation, and community organizations. Wild Apricot: Membership management software.
What does RecTrac cost vs Wild Apricot?
RecTrac's cheapest paid plan is Pro at $10/mo, billed monthly; it also has a free plan. Wild Apricot has no public paid-plan price on file. Prices read on the vendors' pricing pages, latest check Oct 31, 2026.
What's the main difference between RecTrac and Wild Apricot?
RecTrac's main strength: centralized management for diverse recreation operations. Wild Apricot's main strength: true all-in-one for membership orgs: database, events, email, website, and payments.