Caplio

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Search your screenshots and images by content on-device

Productivity Screenshot Tools File Management

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FreemiumVisit Website

Tracked since2026

The Bottom Line

Entry price

Free plan available, paid tiers above

Biggest pro

Privacy-first: all OCR and indexing happen locally on your Mac, no cloud upload

Biggest con

Mac-only app, requires a recent version of macOS

TL;DR - Caplio

Search screenshots and images by the text they contain using on-device OCR.
All processing stays local on your Mac, keeping your library private.
Drag images directly from Caplio into other apps, messages, or documents.

Pricing: Free plan available

Best for: Growing teams

What is Caplio?

Editorial review

Caplio is a Mac app that transforms screenshots and images into a private, searchable library using on-device optical character recognition (OCR). It indexes text found inside images, file names, categories, and app names, allowing you to search by content rather than just filenames. You can browse your library in a timeline, filter by category or date, and drag images directly into other apps. All processing stays on your Mac, ensuring your data never leaves your device. Caplio supports multiple watched folders, keyboard navigation, Quick Look, and native macOS workflows. It offers a free trial with full access, then a Pro subscription or one-time Lifetime purchase.

LCLouis CorneloupUpdated Aug 30, 2026 · how we evaluateSourceapps.apple.com ↗

Pros & Cons

Pros

Privacy-first: all OCR and indexing happen locally on your Mac, no cloud upload
Fast and efficient search for images based on their content
Seamless integration with macOS workflows (drag and drop, Quick Look, keyboard shortcuts)

Cons

Mac-only app, requires a recent version of macOS
Limited to image formats PNG, JPEG, HEIC, TIFF, and WebP (no RAW or other formats)

Key Features

On-device text recognition (OCR) for screenshots and imagesSearch across recognized text, file names, categories, and app namesTimeline browsing with previews, recognized text, and file infoAutomatic folder watching to keep library up to dateOptional organization of files into folders by date or category with preview and restoreDrag and drop images to other apps, documents, or messagesCopy image, copy recognized text, share image with or without extracted textQuick Look preview, keyboard navigation, and menu bar access

Pricing Plans

Pricing checked Sep 9, 2026

Free

Basic features
In-app purchases available

Premium

In-App Purchase

Full access
Premium features

Calculate your cost View full pricing

Is Caplio worth the price?

62/100

The Free tier at $0 is a fair entry point, but Premium is an unspecified in-app purchase, so the real price is opaque.

This is neither generous nor expensive on paper; it depends entirely on the unlisted IAP amount. Best for privacy-focused Mac users who want local OCR search and are willing to pay an unknown one-time price.

Hidden Costs & Gotchas

Free tier is $0 but lacks full access and premium features, so OCR search is limited.

Premium feature list does not mention batch OCR, face recognition, or cloud sync, so those may be absent.

No free trial means you pay the IAP before testing on-device OCR on your own library.

Mac-only app does not include iOS, Windows, or web access, so your library is tied to one platform.

Monthly and yearly billing cycles are listed, but Premium is a one-time IAP, so no subscription option exists.

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Best Caplio Alternatives

Top alternatives based on features, pricing, and user needs.

EvernoteFreemium

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Microsoft OneNoteFree

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RaycastFreemium

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AlfredFreemium

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Still deciding?

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Caplio FAQ

Can Caplio search text in images that contain multiple languages or mixed content?

Yes, Caplio 1.1 improved recognition for mixed-language and multilingual content, making it suitable for images with text in different languages or complex layouts.

Does Caplio require an internet connection to recognize text in images?

No, Caplio uses Apple's on-device technologies for text recognition, so it works entirely offline without any cloud AI or internet connection.

Can I organize my original image files into folders automatically with Caplio?

Yes, Caplio offers an optional feature to organize files into folders by date or category. You can preview the organization changes and restore moved files if needed.

How do I share an image along with its extracted text using Caplio?

Caplio allows you to share an image together with its extracted text in one action, making it easy to send both the visual and the recognized content to others.

Does Caplio support keyboard navigation and Quick Look for previewing images?

Yes, Caplio is built for Mac and supports keyboard navigation across Timeline and Search, and you can press Space for Quick Look previews and use arrow keys to move through results.

What happens if I delete an image from a watched folder? Will it be removed from Caplio's library?

Caplio watches folders you choose for new images, but the app's behavior on deletion is not specified. However, since it indexes files in place, removing the original file may affect the library's ability to display it.

Can I rename the display title of an image inside Caplio without affecting the original file?

Yes, Caplio lets you rename the display title inside the app, which does not change the original file name on your Mac.

Is there a way to filter search results by a specific year or date range?

Yes, you can filter by category or date, and search dates such as a specific year to narrow down older images in your library.

Source: apps.apple.com

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