Whale Pricing 2026

Plans, hidden costs, and cheaper alternatives compared

Reviews onG2

4 plans tracked·Updated Jul 2026

Is Whale worth the price?

75/10

Whale's pricing structure is generally fair, offering a robust Free tier and a well-featured Team plan at $40/month.

The jump to Scale at $100/month for included AI tokens and more integrations is reasonable for growing businesses. The Enterprise tier at $1200/month caters to large organizations needing advanced security and dedicated support.

Pricing Plans

Free

Everything in all plans, plus:

AI Tokens Limited
Access Permissions Board Level
Log Only Version History

Team

$40 / month

Everything in all plans, plus:

AI Tokens Limited
Unlimited Boards
Step Recorder
Screen Recorder
AI Writer Assistant
Video to Process Converter
Image Editor
Process & SOP templates

Scale

$100 / month

Everything in all plans, plus:

AI Tokens Included
Unlimited Boards
Step Recorder
Screen Recorder
AI Writer Assistant
Video to Process Converter
Image Editor
Process & SOP templates

Enterprise

$1200 / month

Everything in all plans, plus:

AI Tokens Included
Unlimited Boards
Step Recorder
Screen Recorder
AI Writer Assistant
Video to Process Converter
Image Editor
Process & SOP templates

Included in all plans

Unlimited Documentation
Share as link
Basic Analytics
Google & Microsoft SSO
User training

Calculate your cost View full pricing

Hidden Costs & Gotchas

AI tokens limited on Free/Team tiers

Optional training/coaching on higher tiers

No explicit mention of per-user pricing

Migration service optional for Enterprise

Which Plan Do You Need?

Small teams needing basic SOPs

Growing businesses automating processes

Large enterprises with complex training needs

How Whale Compares to Competitors

Compared to Process Street, which starts around $100/month for similar features, Whale's Team plan at $40/month offers significantly better value for smaller teams. For larger organizations, Whale's Scale and Enterprise tiers are competitive with platforms like Trainual, which can also quickly escalate in price based on user count and advanced features.

Whale Pricing FAQ

How much does Whale cost?

Whale starts at $40/month on the Team plan. It offers 3 paid tiers ranging from $40/month up to $1200/month. A free plan is also available with limited features.

Does Whale have a free plan?

Yes. Whale offers a free plan called "Free". It includes: AI Tokens Limited, Unlimited Documentation, Share as link.

What is the cheapest Whale paid plan?

The cheapest paid plan for Whale is "Team" at $40/month. Key features include: AI Tokens Limited, Unlimited Documentation, Unlimited Boards.

Is there a cheaper alternative to Whale?

Yes. Popular alternatives to Whale include Trainual, Scribe, Lessonly, TalentLMS. Free alternatives include Scribe, TalentLMS, Tango. Compare them side-by-side on Toolradar.