Freemium4.7/5(9,468 · Sep 2026)
Key features
- Time tracking
- Free tier
- Reports
Pros
- Generous free tier
- Unlimited users free
Cons
- Limited features on free
- UI can be clunky
12 Best Time Tracking for Nonprofits (2026)
By Louis Corneloup · Updated Out of 100 time tracking tools we track, 12 meet the nonprofits bar: free or freemium pricing and editorial score 55+. Ranked by editorial score plus external signals (G2/Capterra reviews, media mentions, featured status).
Key Takeaways
- Clockify is our #1 pick for time tracking for nonprofits in 2026.
- We analyzed 12 time tracking tools for nonprofits to create this ranking.
- 12 tools offer free plans, ideal for nonprofits getting started.
At a glance: 12 Time Tracking for Nonprofits
Top 10 picks compared. Scroll horizontally on mobile.
| # | Tool | Pricing | Score | |
|---|---|---|---|---|
| 1 |  | Freemium | 4.7(9,468 · Sep 2026) | View |
| 2 | Free | 4.6(8,924 · Sep 2026) | View | |
| 3 |  | Freemium | 4.4(3,920 · Sep 2026) | View |
| 4 |  | Freemium | 4.5(2,605 · Sep 2026) | View |
| 5 |  | Freemium | 4.7(1,253 · Sep 2026) | View |
| 6 |  | Freemium | 4.5(1,881 · Sep 2026) | View |
| 7 |  | Freemium | 4.4(2,226 · Sep 2026) | View |
| 8 |  | Freemium | 4.6(1,589 · Sep 2026) | View |
| 9 |  | Freemium | 4.7(1,280 · Sep 2026) | View |
| 10 |  | Freemium | 4.5(1,477 · Sep 2026) | View |
Detailed picks: Time Tracking for Nonprofits
2
Connecteam
All-in-one employee management for deskless teams, simplifying operations and boosting productivity.
Free4.6/5(8,924 · Sep 2026)
Key features
- Employee scheduling with templates and cost management
- Time tracking with geo-fencing and digital timesheets
- Digital operational forms and checklists
Pros
- Consolidates multiple tools into one app, reducing app-switching and costs
- Designed specifically for deskless and multi-location teams
Cons
- No specific cons were mentioned in the provided text.
Freemium4.4/5(3,920 · Sep 2026)
Key features
- Time tracking
- Screenshots
- GPS tracking
Pros
- Provides tangible time tracking data for improved decision-making and productivity insights.
- Automates team operations including timesheets, payroll, time-off requests, reporting, and invoicing.
Cons
- The productivity monitoring features, such as screenshots and activity levels, may raise privacy concerns for some employees.
- While it offers customization for monitoring, the presence of such features could still be perceived as intrusive by some teams.
Jibble
Powerful and effortless time tracking software for businesses of all sizes, free forever for unlimited users.
Freemium4.5/5(2,605 · Sep 2026)
Key features
- Desktop, mobile, and web time tracking
- Automatic timesheet generation
- Overtime and break calculation
Pros
- Free forever for unlimited users
- Supports multiple platforms for flexible time logging
Cons
- Requires integration for full project management capabilities
My Hours
Free time tracking for projects and tasks, helping teams manage time, increase profitability, and streamline billing.
Freemium4.7/5(1,253 · Sep 2026)
Key features
- Project and Task Management
- Stopwatch Timer and Manual Time Entry
- Timesheet Approval Workflows
Pros
- Free for up to 5 users, making it accessible for small teams.
- Comprehensive features for time tracking, project management, billing, and payroll.
Cons
- Advanced features like granular permissions and mandatory SSO are only available in higher-tier plans.
- Some users might find the initial setup of projects and tasks detailed.
DeskTime
Automatic time tracking for productivity
Freemium4.5/5(1,881 · Sep 2026)
Key features
- Automatic tracking
- Productivity calculation
- Screenshots
Pros
- Automatic time tracking eliminates manual input and starts/stops with device usage, reducing human error and ensuring accuracy.
- Provides real-time insights into app, website, and document usage for smart employee monitoring without interrupting workflow.
Cons
- The desktop application is required to access all features, which might limit functionality for users who prefer web-only access.
- Automatic idle time detection stops tracking after 3 minutes, which might not be ideal for tasks involving extended periods of non-keyboard/mouse activity.
ClockShark
Simplify time tracking, scheduling, and job costing for your mobile workforce.
Freemium4.4/5(2,226 · Sep 2026)
Key features
- GPS Time Tracking
- Employee Scheduling
- Job Costing
Pros
- Accurate GPS tracking for accountability
- Easy-to-use mobile app for field employees
Cons
- Requires employees to use smartphones
- Can be an adjustment for teams used to manual time cards
Toggl Track
Effortless time tracking across projects, clients, and teams
Freemium4.6/5(1,589 · Sep 2026)
Key features
- Time tracking
- Reporting
- Project budgets
Pros
- Easy to use
- Great free tier
Cons
- Basic reporting free
- Limited project management
Paymo
Affordable time tracking, project management, and invoicing software for client projects.
Freemium4.7/5(1,280 · Sep 2026)
Key features
- Project management
- Time tracking
- Resource scheduling
Pros
- Project management with billing
- Time tracking
Cons
- Limited features
- UI could improve
Tick
Track time efficiently and stay within budget for all your projects.
Freemium4.5/5(1,477 · Sep 2026)
Key features
- Time tracking
- Budget monitoring
- User login management
Pros
- Directly links time tracking to project budgets.
- User-friendly login and password recovery process.
Cons
- Limited information available on advanced features from the provided content.
Findmyshift
Simplify employee scheduling, time tracking, and payroll with an intuitive, cloud-based solution.
Freemium4.6/5(1,234 · Sep 2026)
Key features
- Drag & drop scheduling
- Timesheets & time clocking
- Vacation management
Pros
- Free tier available for small teams (up to 5 staff) forever.
- Comprehensive features for scheduling, time tracking, and payroll.
Cons
- SMS notifications incur additional costs.
- Limited historical data and forward planning on lower-tier plans.
Avaza Time
Unified platform for project management, resource scheduling, time tracking, expenses, and invoicing.
Freemium4.6/5(859 · Sep 2026)
Key features
- Project & Task Management (Kanban, Gantt, List views)
- Visual Project Resource Scheduling (drag & drop, availability view)
- Time Tracking & Expense Management
Pros
- Unified platform reduces need for multiple apps.
- User-friendly interface and easy setup.
Cons
- Additional users for certain roles incur extra monthly costs.
- Storage limits on lower-tier plans.
How we ranked these Time Tracking tools for Nonprofits
Step 1
Filter the catalog
We start from our full database of 100 time tracking tools and keep only those matching nonprofits criteria: free or freemium pricing and editorial score 55+.
Step 2
Score each tool
Editorial score (out of 100) on utility, UX, value, support, and innovation, then layered with external signals: G2/Capterra review volume and average rating, recent media mentions, and featured status.
Step 3
Keep the top 12
We rank by combined score and surface the top 12 so the list stays scannable. Pricing is re-checked on rotation and the page rebuilds hourly via ISR so picks stay fresh.
Buyer's guide
Time Tracking for Nonprofits: what to know
Nonprofits (the more common US spelling) share all the dynamics of "non-profits" but the dominant platforms repeat across the segment: Salesforce NPSP, Bloomerang, Neon CRM, DonorPerfect, Little Green Light, Virtuous, Kindful as the donor CRMs; Classy, Givebutter, Donorbox, GivingFuel, GiveLively for online fundraising; Aplos, MIP Fund Accounting, Sage Intacct Nonprofit, QuickBooks Online + nonprofit extensions for accounting.
The unique nonprofit needs not present in for-profit B2B: 990 tax preparation integration (most accounting tools lack this; specialty tools like File990 + Aplos cover it), grant tracking + reporting (Foundant, Instrumentl, Submittable), volunteer management with hours tracking (Better Impact, Galaxy Digital, VolunteerMatch), and donor lifetime value optimization (focused on retention + recurring giving).
The financial reality: nonprofits below $1M annual revenue typically run on QuickBooks Online + Bloomerang or Little Green Light + Google Workspace nonprofit edition + Mailchimp nonprofit (15% discount).
Challenges Nonprofits face
- Form 990 tax preparation + transparency requirements differ from for-profit accounting
- Recurring giving (monthly donors) drives 60%+ of major-donor program but takes years to build
- Grant reporting requirements vary by funder; tracking outcomes + impact is manual
- Volunteer hours tracking + Department of Labor compliance for organizations using interns
- Donor data hygiene across CRM + fundraising platform + email is constant work
What to prioritize when picking a tool
- Donor CRM (Bloomerang, NPSP, Neon, DonorPerfect, Little Green Light)
- Online fundraising (Classy, Givebutter, Donorbox, GiveLively)
- Fund accounting (Aplos, MIP, Sage Intacct Nonprofit)
- Grant management (Foundant, Instrumentl, Submittable)
- Volunteer + program management
Frequently asked questions
What is the best time tracking tool for nonprofits in 2026?
Clockify ranks first in our time tracking list for nonprofits, rated 4.7/5 across 9,468 verified user reviews. Strong runners-up are Connecteam, Hubstaff, Jibble.
Are there free time tracking tools for nonprofits?
Yes. Clockify, Connecteam, Hubstaff offer a free or freemium plan that fits nonprofits.
How did we pick these time tracking tools?
We filtered our database of 100 time tracking tools to keep only those that match nonprofits: free or freemium pricing and editorial score 55+. The remaining 12 are ranked by editorial score and external signals (G2/Capterra review volume, media mentions, featured status).
What features should nonprofits look for in time tracking software?
Based on our analysis of the top picks, prioritize: time tracking, free tier, reports, projects. These are common to the highest-rated tools in this list.
How often is this list updated?
We refresh editorial scores and pricing weekly. Tool pricing is re-checked on a rotation that touches every tool roughly monthly. The list above was generated on September 18, 2026.