Best Daily Planner Apps in 2026: 12 Apps for Planning Your Day, Ranked

Last verified 4 October 2026. The best daily planner app for most people is Structured: it lays your tasks on a visual timeline, starts free, and runs on iPhone, iPad, Mac, Apple Watch, Android and the web. The catch is that importing your calendars and Apple Reminders needs Structured Pro, and the Android app has fewer features than the iOS one. If you plan a workday around meetings and want a guided morning and evening routine, Sunsama is the better fit, but it has no free plan. Below are 12 apps we checked against each vendor's own site or app store listing this week, ranked for planning one day at a time: how tasks and calendar events share a screen, which phones and computers they run on, what the free tier covers, and what the paid plan costs.

Toolradar data: of the 203 task management tools in our catalog, 22 are completely free and another 110 are freemium.

Quick Comparison

Our picks: the best daily planner apps, ranked

1. Structured

Structured puts tasks, events and routines in order on one timeline, and you drag blocks to give them time. The free version covers the timeline, an inbox for loose ideas, sub-tasks, notes, a Pomodoro focus timer and sync across devices. Structured Pro adds calendar and Reminders import, recurring tasks, an AI day planner and Replan, which reschedules tasks you missed. Pro is a monthly, yearly or lifetime purchase, and Structured says the price depends on your region, so check the paywall in the app. The Android app needs Android 11 or later, and Structured says some iOS features have not reached it yet.

Pick it if you want a visual plan of one day on an Apple device and can wait on calendar import until you upgrade.

2. Sunsama

Sunsama is built around the habit of planning a day. It walks you through guided planning each morning, lets you timebox tasks on your calendar, and closes with a daily shutdown and highlights. It pulls in tasks from Todoist, Asana, Trello, Notion and Jira, and syncs with Google, Outlook and Apple calendars. Pro is $17 per month billed yearly or $22 per month billed monthly, with a 14-day trial and no credit card. Sunsama says it has no free forever plan and does not plan to add one. The Mac, Windows and Linux apps do the planning; the iOS listing calls the phone app a companion and says you plan your first day on desktop before it works.

Pick it if you work from a laptop, juggle tasks from several tools, and will pay for a guided daily routine.

3. Todoist

Todoist is the fastest way to capture tasks and sort out a Today list. The free Beginner plan allows 5 personal projects, 3 filter views and one week of activity history. Pro is $60 per year billed yearly or $7 per month billed monthly, and adds calendar layout, task duration, custom reminders and 300 projects. Its Google Calendar integration shows your events, read-only, in Today and Upcoming, and can send tasks that have a time to a Todoist calendar inside Google. Apps cover web, iPhone, Android, Mac, Windows, Linux, Apple Watch and Wear OS.

Pick it if you want a quick task list that also shows your Google Calendar, and you time-block only now and then.

4. TickTick

TickTick packs a task list, calendar views, a Pomodoro timer and a habit tracker into one app. Free accounts get 9 lists, 99 tasks per list and 5 habits, with basic calendar views. Premium is US$49.99 per year and raises those caps to 299 lists, 999 tasks per list and 299 habits, with unlimited calendar views and task duration. TickTick syncs two ways with Google Calendar and can show Outlook and iCloud calendars too. Apps run on iOS, Android, Mac, Windows and the web.

Pick it if you want tasks, a calendar view and habits in one inexpensive app on any platform.

5. Google Calendar + Tasks

Tasks live inside Google Calendar: click an empty slot and choose Task. Per Google's help page, tasks with a date appear on your calendar, deadlines sit in the all-day row, and tasks with start and end times land in time slots. You can enter how much time you plan to spend. Repeating tasks work daily to yearly, but tasks with subtasks cannot repeat and recurring tasks cannot have an end time. Google Calendar and Google Tasks both have free iPhone and Android apps.

Pick it if you already live in Google Calendar and want time-blocked tasks without another subscription.

6. Things 3

Things 3 is a task manager for Apple devices only. Its Today list shows calendar events from the calendars you choose at the top, with your to-dos below, and a separate This Evening section holds tasks for after work. Time-based reminders sync through Things Cloud. It is a one-time purchase on the US App Store: $9.99 for iPhone, $19.99 for iPad and $49.99 for Mac. There is no subscription, and no Android, Windows or web version. Events are grouped above the list rather than placed on a time grid.

Pick it if you use only Apple devices, prefer paying once, and plan by list rather than by time block.

7. Tiimo

Tiimo is a visual daily planner with a color-coded schedule, drag and drop, a to-do list, a focus timer and AI planning help. Its App Store listing says it was co-designed with ADHD and autism experts and cites iPhone App of the Year 2025. The free version covers planning tools, to-do lists and the focus timer on iOS and Android. Pro unlocks AI task breakdown, custom widgets, advanced scheduling and the web planner, with a 7-day trial. It syncs with Apple, Google and Outlook calendars. Tiimo lists no price on its site; the store shows your local price at checkout.

Pick it if you need routines and gentle visual structure more than a dense task manager.

8. Akiflow

Akiflow combines tasks, calendar and time blocking, and it includes a daily planning ritual. It syncs with Google and Outlook calendars and runs on Mac, Windows, iOS, Android and the web. Pro is $19 per month billed yearly or $34 per month billed monthly, with a 7-day trial (a card is required) and no free plan. At the same billing, that is more than Sunsama ($17 yearly, $22 monthly) or Morgen ($15 yearly, $30 monthly).

Pick it if you want time blocking and a daily ritual on every platform and the higher price is acceptable.

9. Morgen

Morgen puts calendars and tasks in one app, and its AI Planner time-blocks your tasks automatically or manually. It connects unlimited calendars (Google, Outlook, iCloud) and task tools including Notion, Todoist, Linear, ClickUp, Obsidian, Google Tasks and Microsoft To-Do. Pro is $15 per month billed yearly or $30 per month billed monthly, with a 14-day trial and no credit card. Apps cover Windows, macOS, Linux, iOS, Android and the browser.

Pick it if your tasks live in Todoist, Notion or Linear and you want them time-blocked on one calendar.

10. Motion

Motion schedules your tasks for you. Its AI task planner places work on your calendar around your events, which it pulls from Google, Outlook or iCloud. Motion's help pages say tasks sync only to Google and Outlook calendars, so an iCloud calendar gets your events but not your tasks, a limit Motion attributes to Apple. Pro AI is $19 per seat per month billed annually or $29 billed monthly, with no free plan. It also bundles projects, docs, a wiki and AI chat, with 7,500 AI credits per seat each month. Business AI is $29 billed annually or $49 monthly. Apps cover iOS, Android and desktop.

Pick it if you want software to auto-schedule your tasks and your work also involves projects.

11. Notion Calendar

Notion Calendar is free on Mac, Windows, iOS and Android. It syncs with Google, Outlook and iCloud calendars, shows deadlines and project timelines from Notion databases beside your events, and lets you drag database items to edit them without leaving the calendar. It has built-in scheduling links too. It is a calendar, not a task manager: your tasks stay in Notion, so the plan is only as good as the databases behind it.

Pick it if your tasks already live in Notion and you want them beside your meetings.

12. Microsoft To Do

Microsoft To Do is free and runs on iOS, Android, Windows and the web. Its My Day list resets every night, so you start each morning with a blank slate. Tasks you did not finish are saved to your Tasks list and offered as suggestions the next day, and a light bulb icon at the top of My Day opens the suggestions. It works with Outlook tasks. My Day is a list, not a time grid.

Pick it if you use Outlook and Microsoft 365 and want a simple, daily-reset to-do list.

How to choose a daily planner app

Decide whether you plan by list or by time. A list app (Todoist, Things 3, Microsoft To Do) tells you what to do today. A timeline app (Structured, Sunsama, Akiflow, Morgen) tells you when. If you are unsure, our guide to the best task management apps covers the list side in more depth.

Check what the free tier leaves out. Structured keeps calendar import behind Pro. Todoist keeps calendar layout and task duration behind Pro. TickTick's free plan has basic calendar views only. Sunsama, Akiflow, Morgen and Motion offer trials, not free plans.

Do the annual math. At annual billing, Morgen works out to $180 a year, Sunsama $204, and Akiflow and Motion $228 each, against $60 for Todoist Pro. On Sunsama, Akiflow, Morgen, Motion and Todoist, paying monthly costs more per month than paying yearly.

Match the app to your devices. Things 3 is Apple only. Tiimo's web planner is Pro only. Sunsama's phone app is a companion to the desktop app. If you split time between a Windows PC and an iPhone, Sunsama, Todoist, TickTick, Akiflow and Morgen cover both.

Do not confuse planning with scheduling. Meeting-booking tools solve a different problem, and our guides to the best scheduling apps and the best AI scheduling assistants cover them. If all you need is a better calendar, see the best calendar apps.

FAQ

What is the best app for daily planning?

Structured is the best pick for most people: a free visual timeline on Apple devices and Android, with calendar import and AI planning in Pro. Sunsama is the best choice if you want a guided daily plan and shutdown for a workday and accept $17 per month billed yearly.

What is the best free daily planner app?

Structured's free tier gives you the timeline, inbox and focus timer, and Google Calendar with Tasks, Notion Calendar and Microsoft To Do are free outright. Todoist (5 projects) and TickTick (9 lists) have free tiers with caps.

What is the best daily planner app for iPhone?

Structured and Things 3 are the strongest iPhone-first planners. Things 3 costs $9.99 once on iPhone, while Structured is free with a Pro upgrade. Tiimo is the pick for visual routines.

What is the best daily planner app for Android?

Todoist, TickTick, Google Calendar with Tasks, Tiimo, Morgen, Akiflow and Motion all list Android apps. Structured's Android app needs Android 11 or later and has fewer features than its iOS app. Things 3 does not run on Android.

Which planner can schedule my tasks onto my calendar automatically?

Motion's AI task planner and Morgen's AI Planner both place tasks on your calendar, and Structured Pro includes an AI day planner.

Do I need a planner app if I already use a calendar?

Not always. Google Calendar lets you add tasks with start and end times, and they appear in your time slots. A planner app helps when your tasks come from several tools or when you want a daily review built in.

Bottom line

Install Structured if you want the easiest free way to see your day as a timeline, and upgrade to Pro only when you need calendar import. Choose Sunsama instead if you want a guided plan for a workday and will pay $17 per month billed yearly. If you refuse to pay for another app, put your tasks in Google Calendar and use that. For most people, the decision is simple: start with Structured, and move to Sunsama the day your calendar and your task list outgrow it.