FreshBooks vs KashFlow: Pricing and Ratings Compared (2026)
Entry prices and free plans as read on each vendor's pricing page, and user ratings as published on review sites, for FreshBooks and KashFlow side by side. This page compares data; it is not a hands-on review.
On the data: On the data below, FreshBooks leads on higher user rating. We do not name an overall winner for this pair.
Short on time? Here's the quick answer
Based on published vendor pricing and features and on public review data, here's who should pick what:
FreshBooks
Accounting software for small businesses and freelancers
Best for you if:
- • You want super easy invoicing
KashFlow
Simplify your small business accounting, bookkeeping, and payroll with an easy-to-use online solution.
Best for you if:
- • You want easy to use interface, even for those with little accounting experience
| At a Glance | FreshBooks | KashFlow |
|---|---|---|
Starts at | From $23/mo, billed monthly Lite plan | From $90/year Annual Starter plan |
Category | Accounting Invoicing | Accounting Invoicing |
Rating | 4.5/5 Capterra 4.5 · G2 4.5 5,507 reviews | 3.8/5 G2 3.8 · TrustRadius 4.0 22 reviews |
Free plan | No | No |
Watch out for | Potential for add-on service costs | VAT not included in annual prices |
Choose FreshBooks or KashFlow?
Choose FreshBooks if
- You want super easy invoicing
- You want great mobile app
Choose KashFlow if
- You want easy to use interface, even for those with little accounting experience
- You want automates many accounting tasks, saving time and effort
In-Depth Analysis
FreshBooks
Accounting software for small businesses and freelancers
FreshBooks' pricing is fair for small businesses, though it can become expensive as client numbers grow.
Watch out
Potential for add-on service costs
Strengths
- Pro: Super easy invoicing
- Pro: Great mobile app
- Pro: Client portal
Weaknesses
- Con: Limited for complex accounting
- Con: Fewer reports
Key features
KashFlow
Simplify your small business accounting, bookkeeping, and payroll with an easy-to-use online solution.
KashFlow's pricing is competitive, especially for small businesses needing basic accounting.
Watch out
VAT not included in annual prices
Strengths
- Pro: Easy to use interface, even for those with little accounting experience.
- Pro: Automates many accounting tasks, saving time and effort.
- Pro: Direct integration with HMRC for VAT submissions ensures compliance.
- Pro: Accessible from anywhere with a mobile app.
- Pro: Offers free and fast UK-based support.
Weaknesses
- Con: Primarily focused on the UK market and tax regulations.
- Con: Payroll functionality is limited to 5 employees in listed plans.
- Con: Some features like unlimited bank transactions are only available in higher-tier plans.
Key features
Plans and prices: FreshBooks vs KashFlow
| Tool | Plans and prices | Source |
|---|---|---|
| FreshBooks |
| freshbooks.com/pricing read Oct 30, 2026 |
| KashFlow |
| kashflow.com/pricing read Oct 19, 2026 |
Prices as read on each vendor's own pricing page on the date shown. Plans are listed per tool and are not matched against the other tool's plans: a plan name or price in one column says nothing about the same row in the other. Details on FreshBooks pricing and KashFlow pricing.
Key Takeaways
FreshBooks
- Higher user rating: 4.5/5 vs 3.8/5
KashFlow
- Choose if you want simplify your small business accounting, bookkeeping, and payroll with an easy-to-use online solution
What the data shows
On the data below, FreshBooks leads on higher user rating. We do not name an overall winner for this pair.
- FreshBooks has the higher user rating (4.5/5 from 5,507 reviews for FreshBooks, 3.8/5 from 22 reviews for KashFlow).
- Entry prices are not ranked, they are charged on different bases: FreshBooks $23/mo, billed monthly; KashFlow $90/year.
Criteria: user rating (only above 20 reviews on both sides, gap of 0.2 or more), entry price (only on the same billing basis), free plan. How we rate
Frequently Asked Questions
How do FreshBooks and KashFlow compare in 2026?
On the data below, FreshBooks leads on higher user rating. We do not name an overall winner for this pair. FreshBooks has the higher user rating (4.5/5 from 5,507 reviews for FreshBooks, 3.8/5 from 22 reviews for KashFlow). Entry prices are not ranked, they are charged on different bases: FreshBooks $23/mo, billed monthly; KashFlow $90/year.
What are FreshBooks and KashFlow used for?
FreshBooks: Accounting software for small businesses and freelancers. KashFlow: Simplify your small business accounting, bookkeeping, and payroll with an easy-to-use online solution.
What does FreshBooks cost vs KashFlow?
FreshBooks's cheapest paid plan is Lite at $23/mo, billed monthly. KashFlow's cheapest paid plan is Annual Starter at $90/year. Prices read on the vendors' pricing pages, latest check Oct 30, 2026.
What's the main difference between FreshBooks and KashFlow?
FreshBooks's main strength: super easy invoicing. KashFlow's main strength: easy to use interface, even for those with little accounting experience.