Task it All vs Asana: Which is Better in 2026?
Choosing between Task it All and Asana comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Bottom line: Asana wins this matchup. Google Calendar is our overall Task Management pick. Google Calendar is our free Task Management pick. Pick Task it All if you need task management.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Task it All
Keep Windows tasks, project notes, files and reminders together
Best for you if:
- • Windows users organizing personal tasks, notes and reminders, with an optional upgrade for shared team work
- • You want tasks, notes and supporting files stay together in one Windows workspace
- • You want subtasks, priorities and reminders help turn a project into clear next steps
Asana
Orchestrate work from tasks to initiatives with projects and automation
Best for you if:
- • You want a free tier before you commit
- • You want multiple project views
- • You want good workflow automation
| At a Glance | Task it All | Asana |
|---|---|---|
Starts at | $2.99/monthSolo | FreeFree tier available |
Best For | Task Management | Project Management |
Rating | - | 4.4/5G2 4.4 · Capterra 4.5 |
Free plan | No | Yes |
Watch out for | n/a | Starter caps automation at 250 runs/month across the entire workspace, a single daily rule on 10 boards burns through this in 25 days, forcing an upgrade to Advanced at 2.3x the price |
Choose Task it All or Asana?
Choose Task it All if
Keep Windows tasks, project notes, files and reminders together
- Windows users organizing personal tasks, notes and reminders, with an optional upgrade for shared team work
- You want tasks, notes and supporting files stay together in one Windows workspace
- You want subtasks, priorities and reminders help turn a project into clear next steps
- Your work is task management-shaped, not project management-shaped
Choose Asana if
Orchestrate work from tasks to initiatives with projects and automation
- You want a free tier before you commit
- You want multiple project views
- You want good workflow automation
- Your work is project management-shaped, not task management-shaped
| Feature | Task it All | Asana |
|---|---|---|
| Pricing Model | Paid | Freemium |
| User Rating | No ratings yet | ★4.4/5 27,636 reviews |
| Categories | Task ManagementNote-Taking | Project ManagementTask Management |
In-Depth Analysis
Task it All
Keep Windows tasks, project notes, files and reminders together
Strengths
- +Tasks, notes and supporting files stay together in one Windows workspace.
- +Subtasks, priorities and reminders help turn a project into clear next steps.
Weaknesses
- -Windows desktop application. New accounts require a paid plan after the trial, and shared team features need a team subscription.
Key features
Asana
Orchestrate work from tasks to initiatives with projects and automation
Asana is the structured project management tool for teams that need goals, portfolios, and workflow automation, not just task boards.
Watch out
Starter caps automation at 250 runs/month across the entire workspace, a single daily rule on 10 boards burns through this in 25 days, forcing an upgrade to Advanced at 2.3x the price
Strengths
- +Multiple project views
- +Good workflow automation
- +Strong integrations
- +Goals and portfolio tracking
Weaknesses
- -Can be complex for simple needs
- -Some features require higher tiers
- -Mobile app less powerful
Key features
Pricing: Task it All vs Asana
| Plan | Task it All | Asana |
|---|---|---|
| Tier 1 | US$2.99 month Solo | $0 Personal |
| Tier 2 | US$6 per user month Teams | $10.99 Starter |
| Tier 3 | US$9 per user month Team Plus | $24.99 Advanced |
| Tier 4 | N/A | Custom Enterprise |
| Tier 5 | N/A | Custom Enterprise+ |
Pricing verified from each vendor's public pricing page. Compare in detail on Task it All pricing and Asana pricing.
Who Should Use What?
On a budget?
Asana has a free tier. Task it All is paid only.
Go with: Asana
Want the highest-rated option?
Asana is rated 4.4/5. Task it All has no ratings yet.
Go with: Asana
Value user reviews?
Task it All: no ratings yet. Asana: 27,636 reviews (4.4/5).
Go with: Asana
3 Questions to Help You Decide
What's your budget?
Task it All is paid. Asana is freemium. Asana lets you start free.
What's your use case?
Task it All is a task management tool. Asana is in project management. Pick the category that matches your needs.
How important are ratings?
Asana is rated 4.4/5; Task it All has no ratings yet.
Key Takeaways
Asana
- Free tier available
- Our pick for this comparison
Task it All
- Better fit for task management
The Bottom Line
Asana wins this matchup. Google Calendar is our overall Task Management pick. Google Calendar is our free Task Management pick.
Frequently Asked Questions
Is Task it All or Asana better?
Asana is rated in our evaluation. Task it All is paid and Asana is freemium.
What are Task it All and Asana used for?
Task it All: Keep Windows tasks, project notes, files and reminders together. Asana: Orchestrate work from tasks to initiatives with projects and automation.
What does Task it All cost vs Asana?
Task it All is a paid tool. Asana is freemium (free tier + paid plans). Visit their websites for detailed pricing.