Whereby vs Microsoft Teams: Which is Better in 2026?
Choosing between Whereby and Microsoft Teams comes down to understanding what each tool does best. This comparison breaks down the key differences so you can make an informed decision based on your specific needs, not marketing claims.
Bottom line: Microsoft Teams is our overall pick for communication workflows. Pick Whereby if you need video conferencing.
Short on time? Here's the quick answer
We've tested both tools. Here's who should pick what:
Whereby
Easy video meetings without downloads
Best for you if:
- • You need video conferencing features specifically
- • Whereby is a browser-based video meeting platform
- • It provides embeddable video rooms without downloads required
Microsoft Teams
Unite chat, meetings, and files with Microsoft 365
Best for you if:
- • You need communication features specifically
- • Enterprise communication hub deeply integrated with Microsoft 365
- • Chat, meetings, files, and apps in one platform
| At a Glance |  Whereby |  Microsoft Teams |
|---|---|---|
Starts at | $6.99/moPro | $4/moEssentials |
Best For | Video Conferencing | Communication |
Rating | - | - |
Choose Whereby or Microsoft Teams?
Choose Whereby if
Easy video meetings without downloads
- No download needed
- Simple to use
- Good for embedded
- Your work is video conferencing-shaped, not communication-shaped
Choose Microsoft Teams if
Unite chat, meetings, and files with Microsoft 365
- Microsoft 365 integration
- Full collaboration suite
- Free tier
- Budget matters ($4/mo vs $6.99/mo)
- Your work is communication-shaped, not video conferencing-shaped
| Feature | Whereby | Microsoft Teams |
|---|---|---|
| Pricing Model | Freemium | Freemium |
| User Rating | ★4.5/5 33,615 reviews | ★4.4/5 17,741 reviews |
| Categories | Video ConferencingCommunication | CommunicationTeam Chat |
In-Depth Analysis
Whereby
Easy video meetings without downloads
Strengths
- +No download needed
- +Simple to use
- +Good for embedded
- +Fair pricing
- +Good quality
Weaknesses
- -Limited features vs Zoom
- -Participant limits
- -Recording limited
- -Less known
- -Basic for large meetings
Key features
Microsoft Teams
Unite chat, meetings, and files with Microsoft 365
Strengths
- +Microsoft 365 integration
- +Full collaboration suite
- +Free tier
Weaknesses
- -Can be overwhelming
- -Requires Microsoft ecosystem
Key features
Pricing: Whereby vs Microsoft Teams
| Plan | Whereby | Microsoft Teams |
|---|---|---|
| Tier 1 | Free Free | Free Free |
| Tier 2 | $6.99 Pro | $4 Essentials |
| Tier 3 | $9.99 Business | $6 Business Basic |
| Tier 4 | N/A | $12.5 Business Standard |
Pricing verified from each vendor's public pricing page. Compare in detail on Whereby pricing and Microsoft Teams pricing.
Who Should Use What?
On a budget?
Both are freemium. Compare plans on their websites.
Go with: Whereby
Want the highest-rated option?
Neither has user reviews yet.
Go with: Whereby
Value user reviews?
Neither has user reviews yet.
Go with: Microsoft Teams
3 Questions to Help You Decide
What's your budget?
Both are freemium. Pricing won't help you decide here.
What's your use case?
Whereby is a video conferencing tool. Microsoft Teams is in communication. Pick the category that matches your needs.
How important are ratings?
Neither has user reviews yet.
Key Takeaways
Microsoft Teams
- Free tier available
- Our pick for this comparison
Whereby
- Higher user rating: 4.5/5 vs 4.4/5
- Larger review base (33,615 reviews)
- Better fit for video conferencing
The Bottom Line
Microsoft Teams is our pick.
Frequently Asked Questions
Is Whereby or Microsoft Teams better?
Microsoft Teams is rated in our evaluation. Both are freemium.
What are Whereby and Microsoft Teams used for?
Whereby: Easy video meetings without downloads. Microsoft Teams: Unite chat, meetings, and files with Microsoft 365.
What does Whereby cost vs Microsoft Teams?
Whereby is freemium (free tier + paid plans). Microsoft Teams is freemium (free tier + paid plans). Visit their websites for detailed pricing.