MailMergic
ClaimedTurn spreadsheet rows into personalized files or emails, then deliver each one
From $39/mo, billed monthly (free plan available) Visit WebsiteThe Bottom Line
- Best for
- Office staff and small teams who need one document per spreadsheet row, like certificates, labels or donation receipts.
- Price
- From $39/mo, billed monthly (free plan available). Compare plans
Key facts
- Free plan, no credit card. Paid plans available, for 1,000 documents.
- Fills your own PDF, Word, Excel or image template once per spreadsheet row and can email each copy.
- Hosted in the EU (Google Cloud, Belgium), GDPR compliant. The offline desktop app keeps data on your computer.
Pros
- Creates a separate PDF for every row, with the file names taken from any column. Word can't do this without add-ins.
- Fills existing PDF forms, or places text anywhere on a PDF that has no form fields. No Acrobat needed.
- Emails each person their own document as an attachment, sent from your Gmail or Google Workspace account, your SMTP server or your own domain.
- Tracks delivery, bounces and opens for every recipient.
- Runs in any browser, on Mac or Windows, with nothing to install.
- Offline desktop app for sensitive data: nothing is uploaded.
- EU hosted, with data retention you can set from 5 minutes to 180 days.
- Free plan with 100 documents a month, no credit card.
Cons
- Not a PDF editor: it adds data to a PDF but doesn't change the text already in it.
- Free-plan PDFs carry a watermark.
- Pro is one user. Teams need Enterprise.
- The offline desktop app is licensed separately, per computer, and has no AI assistant.
- Not built for cold-email outreach: no sequences or automatic follow-ups.
What is MailMergic?
Available on: Web, API, Desktop
Preview
Key Features
- Generate PDF, Word, Excel and image files, one per spreadsheet row
- Fill existing PDF forms, or place fields anywhere on a flat PDF
- Import data from Excel, CSV and Google Sheets
- Email each recipient their own document as an attachment, with delivery and open tracking
- Google Sheets add-on
- Offline desktop app for macOS and Windows; data never leaves the computer
- REST API (API key) and Zapier integration
- Configurable data retention, from 5 minutes to 180 days
Pricing Plans
14-day Free TrialPricing checked Oct 30, 2026. Source: mailmergic.com/pricing, read Oct 30, 2026
| Plan | Price | Details |
|---|---|---|
| Always-Free | $0 | For trying it out and small one-off batches
|
| Pro | $39/month | For one person with regular batches
+4 more Show less
|
| Enterprise | $66/month | For teams of up to 5 users
+3 more Show less
|
| Desktop | $107/month | For sensitive data that must stay on the computer
+4 more Show less
|
Is MailMergic worth the price?
MailMergic's pricing is fair and competitive for a specialized document generation tool.
The Pro tier at $39/month (billed yearly) for 1,000 documents is reasonable for individual users, while the Enterprise tier at $66/month for 10,000 documents and 5 users offers good value for teams. The Desktop plan at $107/month with unlimited offline processing is a strong option for sensitive data, making it best for small to mid-sized teams and compliance-conscious organizations.
How MailMergic's pricing compares
At $39/mo, billed monthly, MailMergic is the most premium of its 2 comparable direct competitors.
Entry paid plan, monthly price, billed monthly. Pricing checked Oct 30, 2026.
MailMergic by the numbers
Toolradar data: MailMergic's entry paid plan ($39/mo, billed monthly) ranks #69 of 85 (joint) for price among the Email tools with a verified entry price and no stated unit, where the median is $15/mo. As of Oct 2026.
| Metric | MailMergic | Peer median | Position (1 is best) |
|---|---|---|---|
| Entry paid plan | $39/mo, billed monthly | $15/mo | #69 of 85 (joint) tools with no stated price unit, verified price |
| Free plan | Yes | 57% have one | n/a |
| Integrations listed | 3 | 2 | #10 of 35 (joint) tools with at least one integration recorded |
Each position is counted among the tools that have data for that row, as noted under it. A lower entry price ranks higher; prices are read on vendor pages and compared only with tools priced on the same basis. All Email data · How we compute this. Advertising and placement fees are not inputs to any position.
Cite this: Toolradar, “MailMergic by the numbers”, Oct 2026.
Reviews
Review MailMergic, get a free AI guide
Share your experience and we will send you Improve Your Thinking Patterns Using ChatGPT, free.
Best MailMergic Alternatives
Top alternatives based on features, pricing, and user needs.
Still deciding?
Most buyers shortlist 2 or 3 tools before committing. Pull a side-by-side comparison or browse the full alternatives shortlist below.
Explore More
MailMergic FAQ
Is MailMergic the same as PDF Mail Merger?
Do I need Microsoft Word or Adobe Acrobat?
Can it fill an existing PDF form, like a tax form or application?
Can I email each person their own document?
What counts as one document?
Is there a free plan?
Can I pay for just one month?
Where is my data stored?
Does it work with Google Sheets?
How does MailMergic pricing compare with other Email tools?
Source: mailmergic.com