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RotaCloud

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Online rota software and workforce management for shift-based teams.

Paid plans only, free trial
PaidAI & Automation
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Reviews onG2Capterra
554 reviews tracked

The Bottom Line

Price
Paid plans only, free trial. Compare plans

Key facts

  • Combines rota planning, holiday management, and time tracking in one platform.
  • Offers drag-and-drop scheduling, open shift filling, and automatic shift notifications.
  • Includes mobile clocking with GPS, payroll export, and free UK-based support.

Pros

  • Intuitive drag-and-drop interface reduces scheduling time.
  • Free UK-based support with fast response times.
  • GDPR compliant and fully cloud-based for remote access.

Cons

  • May have a learning curve for complex shift patterns.
  • Limited advanced HR features compared to dedicated HR platforms.

What is RotaCloud?

Editorial review
RotaCloud is a cloud-based workforce management platform that combines rota planning, time and attendance tracking, and HR tools into a single, easy-to-use system. It helps businesses eliminate manual scheduling by offering a drag-and-drop rota builder, automatic shift notifications, and an employee app for real-time access. The platform also streamlines holiday management with a central leave calendar, accrual tracking, and TOIL management, while its time tracking features include mobile clocking, GPS restrictions, and automatic timesheet generation for faster payroll processing. Designed for industries like healthcare, retail, hospitality, and professional services, RotaCloud supports unlimited rotas and locations, customizable roles and rates, and open shift filling to cover gaps quickly. It includes employee profiles, document storage and signing, absence management, and detailed reporting on hours and costs. With free UK-based support, GDPR compliance, and a 30-day free trial, RotaCloud serves over 5,000 small and medium businesses.
how we evaluateSourcerotacloud.com ↗

Ratings Across the Web

4.7(554 reviews)

RotaCloud holds an aggregate rating of 4.7 out of 5 from 554 reviews across G2 and Capterra, last checked September 17, 2026.

G24 reviews
4/5
Capterra550 reviews
4.9/5

Ratings aggregated from independent review platforms. Learn more

Preview

Key Features

  • Drag-and-drop rota builder with staff availability display
  • Automatic shift notifications via employee app
  • Central leave calendar with holiday accrual and TOIL tracking
  • Mobile and tablet clocking with GPS restrictions
  • Open shift feature for filling gaps in the schedule

Pricing Plans

Free Trial

Pricing checked Sep 28, 2026

RotaCloud plans and prices, checked September 2026
PlanPriceDetails
Standard

Contact us for a custom quote

  • Unlimited sites/departments
  • Unlimited shift notifications (email & push)
  • Drag & drop rota planning
+13 more
  • Time-saving templates
  • Powerful copying tools
  • Free mobile apps
  • Daily, weekly & monthly labour costs
  • Holiday management
  • Time off in lieu (TOIL)
  • Track sickness & absence
  • Shift swapping
  • Staff availability patterns
  • In-depth reporting
  • Customisable user permissions
  • Calendar & HR integrations
  • Free live chat & phone support
Pro

Contact us for a custom quote

  • Everything in our Standard plan, plus...
  • Bulk actions – adjust thousands of shifts in one go
  • Labour forecasting – see staff costs as a percentage of sales
+6 more
  • Budget caps – keep an eye on spending while scheduling
  • Document storage – secure storage for your important docs
  • Leave request rules — set custom rules for staff holiday requests
  • Secure share links — add passwords & expiry dates to externally shared rotas
  • Logbook — record staff appraisals, training dates, achievements & more
  • Enforced 2FA — require staff to secure their accounts using two-factor authentication
View full pricing

Is RotaCloud worth the price?

Fair value

Best for medium-sized shift-based teams that need robust scheduling and HR features and are willing to negotiate custom pricing.

Reviews

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4.7/5

Across 554 verified user reviews on Capterra, G2

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RotaCloud FAQ

Can I create open shifts for staff to claim?

Yes, RotaCloud allows you to create open shifts that notify eligible staff, and the platform automatically updates the rota when a shift is filled.

Does RotaCloud support GPS clocking for remote workers?

Yes, the mobile and tablet clocking feature includes GPS restrictions to ensure employees clock in from the correct location.

Can I export timesheets directly to payroll software?

Yes, RotaCloud provides a payroll export feature that prepares staff working hours for quick and accurate payroll processing.

Is it possible to set different pay rates per role or shift?

Yes, you can customize roles and rates, specifying different hourly or per-shift rates for each role your employees can work.

How does RotaCloud handle annual leave and holidays?

RotaCloud includes a central leave calendar, holiday accrual tracking, embargoes and rules, and TOIL management, with annual leave clearly displayed on the rota to avoid scheduling conflicts.

Can I give different team members different levels of access?

Yes, RotaCloud offers customizable access levels, allowing you to delegate tasks like leave approval or rota building for specific departments to team leaders.

Does RotaCloud work for multiple locations or departments?

Yes, you can build unlimited rotas for different departments, sites, or locations, each with its own settings and team groups.

What kind of reporting does RotaCloud offer?

RotaCloud provides a reporting suite that includes absence patterns, staff hours and costs analysis, and the ability to view contracted hours versus actual hours worked.

Source: rotacloud.com

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