Skip to content
Toolradar
RotaCloud logo

RotaCloud

Claim this toolEditor reviewed

Online rota software and workforce management for shift-based teams.

AI & Automation
Visit Website
Reviews onG2Capterra
286 reviews tracked

The Bottom Line

Entry price

Paid plans only

Biggest pro

Intuitive drag-and-drop interface reduces scheduling time.

Biggest con

May have a learning curve for complex shift patterns.

TL;DR - RotaCloud

  • Combines rota planning, holiday management, and time tracking in one platform.
  • Offers drag-and-drop scheduling, open shift filling, and automatic shift notifications.
  • Includes mobile clocking with GPS, payroll export, and free UK-based support.
Pricing: Paid only
Best for: Enterprises & pros
4.7/5 across review platforms

What is RotaCloud?

Editorial review
RotaCloud is a cloud-based workforce management platform that combines rota planning, time and attendance tracking, and HR tools into a single, easy-to-use system. It helps businesses eliminate manual scheduling by offering a drag-and-drop rota builder, automatic shift notifications, and an employee app for real-time access. The platform also streamlines holiday management with a central leave calendar, accrual tracking, and TOIL management, while its time tracking features include mobile clocking, GPS restrictions, and automatic timesheet generation for faster payroll processing. Designed for industries like healthcare, retail, hospitality, and professional services, RotaCloud supports unlimited rotas and locations, customizable roles and rates, and open shift filling to cover gaps quickly. It includes employee profiles, document storage and signing, absence management, and detailed reporting on hours and costs. With free UK-based support, GDPR compliance, and a 30-day free trial, RotaCloud serves over 5,000 small and medium businesses.
how we evaluateSourcerotacloud.com ↗

Pros & Cons

Pros

  • Intuitive drag-and-drop interface reduces scheduling time.
  • Free UK-based support with fast response times.
  • GDPR compliant and fully cloud-based for remote access.

Cons

  • May have a learning curve for complex shift patterns.
  • Limited advanced HR features compared to dedicated HR platforms.

Ratings Across the Web

4.7(286 reviews)

RotaCloud holds an aggregate rating of 4.7 out of 5 from 286 reviews across G2 and Capterra, last checked August 18, 2026.

G24 reviews
4/5
Capterra282 reviews
4.9/5

Ratings aggregated from independent review platforms. Learn more

Preview

Key Features

Drag-and-drop rota builder with staff availability displayAutomatic shift notifications via employee appCentral leave calendar with holiday accrual and TOIL trackingMobile and tablet clocking with GPS restrictionsOpen shift feature for filling gaps in the schedule

Pricing Plans

Free Trial

Pricing checked Aug 18, 2026

Standard

Contact us for a custom quote

  • Unlimited sites/departments
  • Unlimited shift notifications (email & push)
  • Drag & drop rota planning
  • Time-saving templates
  • Powerful copying tools
  • Free mobile apps
  • Daily, weekly & monthly labour costs
  • Holiday management

Pro

Contact us for a custom quote

  • Everything in our Standard plan, plus...
  • Bulk actions – adjust thousands of shifts in one go
  • Labour forecasting – see staff costs as a percentage of sales
  • Budget caps – keep an eye on spending while scheduling
  • Document storage – secure storage for your important docs
  • Leave request rules — set custom rules for staff holiday requests
  • Secure share links — add passwords & expiry dates to externally shared rotas
  • Logbook — record staff appraisals, training dates, achievements & more
Calculate your costView full pricing

Is RotaCloud worth the price?

55/100

RotaCloud's pricing is opaque with no public dollar amounts, which makes it difficult to assess value.

Competitors like Deputy and When I Work offer transparent per-user pricing starting around $2-4 per user per month, so RotaCloud likely charges a premium for its unlimited sites and advanced features. Best for medium-sized shift-based teams that need robust scheduling and HR features and are willing to negotiate custom pricing.

Hidden Costs & Gotchas

No public pricing; likely per-user monthly fees

Minimum seat count may apply for custom quotes

Advanced features like 2FA only in Pro tier

Annual billing may be required for discounts

Integrations may need separate subscription costs

How RotaCloud Compares to Competitors

RotaCloud competes with Deputy and When I Work, both of which offer transparent per-user pricing starting around $2-4 per user per month. RotaCloud's unlimited sites and advanced HR features like TOIL and logbook justify a higher price, but its lack of public pricing puts it at a disadvantage for budget-conscious buyers. It is best positioned for organizations that prioritize comprehensive workforce management over cost transparency.

Reviews

Improve Your Thinking Patterns Using ChatGPT cover
$99Free with your review

Review RotaCloud, get a free AI guide

Share your experience and we will send you Improve Your Thinking Patterns Using ChatGPT, free.

Write a review
4.7/5

Across 286 verified user reviews on Capterra, G2

Add your hands-on experience using the offer above to help the next buyer.

Best RotaCloud Alternatives

Top alternatives based on features, pricing, and user needs.

View full list →
Meshy logo
MeshyFreemium

The #1 AI 3D Model Generator: Transform text and images into stunning 3D models in seconds.

4.7
Brandfolder logo
BrandfolderPaid

Manage, organize, and distribute all your brand assets

4.5
Bynder logo
BynderPaid

Organize, manage, and distribute creative content globally

4.5
MonkeyLearn logo
MonkeyLearnFreemium

Uncover high-impact insights from unstructured text data with AI-powered omnichannel text analytics.

4.4
Intelligence Node logo
Intelligence NodePaid

AI-powered competitive intelligence for enterprise retail to optimize digital shelf performance and drive revenue.

4.6
Evisort logo
EvisortPaid

AI-powered contract management software for end-to-end contract lifecycle management.

4.8
See all AI & automation tools →

Still deciding?

Most buyers shortlist 2 or 3 tools before committing. Pull a side-by-side comparison or browse the full alternatives shortlist below.

All RotaCloud alternatives6+ tools ranked, pricing + verdict per pickRotaCloud vs MeshyHead-to-head: features, pricing, who winsRotaCloud vs BrandfolderHead-to-head: features, pricing, who winsRotaCloud vs BynderHead-to-head: features, pricing, who wins

Explore More

Best AI & Automation Tools

RotaCloud FAQ

Can I create open shifts for staff to claim?

Yes, RotaCloud allows you to create open shifts that notify eligible staff, and the platform automatically updates the rota when a shift is filled.

Does RotaCloud support GPS clocking for remote workers?

Yes, the mobile and tablet clocking feature includes GPS restrictions to ensure employees clock in from the correct location.

Can I export timesheets directly to payroll software?

Yes, RotaCloud provides a payroll export feature that prepares staff working hours for quick and accurate payroll processing.

Is it possible to set different pay rates per role or shift?

Yes, you can customize roles and rates, specifying different hourly or per-shift rates for each role your employees can work.

How does RotaCloud handle annual leave and holidays?

RotaCloud includes a central leave calendar, holiday accrual tracking, embargoes and rules, and TOIL management, with annual leave clearly displayed on the rota to avoid scheduling conflicts.

Can I give different team members different levels of access?

Yes, RotaCloud offers customizable access levels, allowing you to delegate tasks like leave approval or rota building for specific departments to team leaders.

Does RotaCloud work for multiple locations or departments?

Yes, you can build unlimited rotas for different departments, sites, or locations, each with its own settings and team groups.

What kind of reporting does RotaCloud offer?

RotaCloud provides a reporting suite that includes absence patterns, staff hours and costs analysis, and the ability to view contracted hours versus actual hours worked.

Source: rotacloud.com

Guides & Articles

Best AI Meeting Assistants

Expert guide

Best AI Presentation Makers

Expert guide

Best AI Logo Generators

Expert guide