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Reviews onCapterra
1 review trackedThe Bottom Line
Entry price
Free plan available, paid tiers above
Biggest pro
Completely free to use with no monthly subscription - only 1% invoice fee makes it accessible for small tutoring centers
Biggest con
Limited to tutoring centers, language schools, and similar education businesses - not suitable for general scheduling or billing needs
What is Tutorbase?
All-in-one tutoring management platform that consolidates scheduling, billing, payroll, and student management. Built for tutoring centers and language schools, it features a smart calendar with conflict detection, automated invoicing with card payments, teacher payroll tracking, a branded student portal, WhatsApp integration for lead capture, and multi-location support.
Pros & Cons
Pros
- Completely free to use with no monthly subscription - only 1% invoice fee makes it accessible for small tutoring centers
- All-in-one platform combining scheduling, billing, CRM, and payroll eliminates the need for multiple disconnected tools
- Automated teacher payroll calculated from attendance records saves significant administrative time
- Student and teacher self-service portals with branded interfaces reduce back-and-forth communication
- WhatsApp and Google Calendar integrations connect with tools tutoring centers already use daily
Cons
- Limited to tutoring centers, language schools, and similar education businesses - not suitable for general scheduling or billing needs
- Web-based only with no native mobile app, which can be inconvenient for teachers and students on the go
- The 1% invoice fee can add up significantly for high-volume centers processing large amounts monthly
- No offline mode means centers in areas with unreliable internet may face disruptions
Ratings Across the Web
5(1 reviews)
Ratings aggregated from independent review platforms. Learn more
Key Features
Student CRM with lead tracking and enrollment pipelineSmart scheduling with conflict detection and room managementAutomated invoicing with 1% transaction feeTeacher payroll calculated from attendance recordsBranded student and teacher self-service portalsWhatsApp integration for communications and inquiry captureGoogle Calendar synchronizationMulti-location and franchise support with centralized reportingAttendance tracking and automated remindersFamily billing with consolidated statements
Pricing Plans
Pricing checked Jul 8, 2026
Free Platform
Free
No monthly fees — 1% fee on invoices only
- Scheduling & calendar
- Student management CRM
- Automated billing
- Teacher payroll
- Student portal
- WhatsApp integration
- Multi-location support
- Attendance tracking
Reviews
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Tutorbase FAQ
How does Tutorbase support multi-location tutoring businesses?
Tutorbase is designed with multi-location support, allowing tutoring centers and language schools to manage operations across various branches from a single platform. This feature helps consolidate scheduling, billing, and student management for all locations. It ensures consistent management practices and oversight regardless of the number of sites.
Which teams benefit most from using Tutorbase?
Tutorbase is best suited for tutoring centers, language schools, and similar education businesses that need to streamline their administrative tasks. It provides a comprehensive solution for managing schedules, finances, and student information, which is ideal for small to medium-sized educational institutions. The platform consolidates various functions, making it efficient for teams handling multiple operational areas.
How is Tutorbase priced?
Tutorbase offers a free tier for basic usage, making it accessible for smaller operations. Paid plans are available for users who require more advanced features and higher usage limits. The primary cost for users on the free tier is a 1% invoice fee, which applies to transactions processed through the platform.
Can Tutorbase help with lead capture for new students?
Yes, Tutorbase includes a WhatsApp integration specifically for lead capture, allowing tutoring centers to engage with potential students through a widely used communication channel. This integration helps streamline the process of acquiring new clients and managing initial inquiries. It connects directly with tools that many businesses already use daily.
What kind of limitations should users consider with Tutorbase?
Tutorbase is primarily web-based and does not offer a native mobile app, which might be inconvenient for users who prefer mobile access. Additionally, it lacks an offline mode, meaning continuous internet access is required for its functionality. The platform is also specifically tailored for tutoring and language schools, limiting its applicability for general scheduling or billing needs.
How does Tutorbase compare to platforms like LearnWorlds for educational businesses?
Tutorbase is an all-in-one management platform focused on the operational aspects of tutoring centers, consolidating scheduling, billing, and student management. In contrast, platforms like LearnWorlds are typically designed for creating and selling online courses. Tutorbase's strength lies in its comprehensive administrative tools for live tutoring businesses, rather than content delivery.
Does Tutorbase automate teacher payroll?
Yes, Tutorbase automates teacher payroll calculations directly from attendance records, significantly reducing administrative effort. This feature ensures accurate and timely compensation for instructors based on their actual teaching hours. It integrates payroll management seamlessly with scheduling and attendance tracking.
Source: tutorbase.com